Executive Secretary
Resume:
ROSE ANN CARILO
Al Rayyan Area, Doha-Qatar
********@*****.***
Professional Profile:
An experienced Secretary of over 9 years in Construction and Oil & Gas Industry. Skilled in Aconex, Planning, Organization Skills and Management.
Personality Traits:
An enthusiastic and dedicated employee who enjoys working with successful and productive individual / team;
A dynamic and assertive individual with the ability to help bring from the project’s preliminary deliverables stage until its completion whilst meeting stringent quality standards of the client / project;
Works well on own initiative and can demonstrate high level of motivation and organization to meet objectives;
Possesses excellent interpersonal skills and communicates effectively with individuals across all levels of the organization.
Professional Experience History:
Secretary for Project Controls Manager
ALYSJ JV – Gold Line Metro Underground Project, Doha - Qatar November 2014 to December 2018
• Professionally assist the direct manager with his daily task and managing his daily diary.
• Sorts daily email received by the direct manager that requires immediate action.
• Perform a variety of administrative duties to the whole team; Preparation of various letter to Client, Subcontractors’ and internal letter, prepares Minutes of Meeting with Subcontractors’ and Client, arranges meeting and appointments, and assist in the day-to-day administration of the department.
• Assuring that monthly reports requirements are received prior to the required submission date.
• Collect data of reports to submit to client and upload it into Aconex.
• Monitoring all types of documents/letters received through Aconex are being seen and handover to assigned person.
• Keeping/maintaining records/tracker of all types of the incoming and outgoing documents for the department.
• Provides assistance to Architectural team; prepares correspondences to Subcontractors’ and Clients, process EMR and LPO in EIP, disseminate through Aconex the correspondences and minutes of meeting to Subcontractors’.
Executive Secretary
Qatar Expo (Event Management), Doha - Qatar
June 2013 to November 2014
• Report to Chief Executive
• Acts as first point of contact for all of the CEO’s walk- in visitors’, answer and screen phone calls, arrange his diary, arrange/manage all of his business travel, and other personal matters.
• Manage day-to-day operations in the office.
• Provides assistance with other task assign from time to time. ROSE ANN CARILO
Al Rayyan Area, Doha-Qatar
********@*****.***
Assistant CMR Coordinator
FMC Technologies AG, Doha - Qatar
April 2011 to May 2013
• Report directly to CMR Coordinator
• Provides assistance to Service Engineers before completing a job in Offshore, monitors service engineer’s utilization Onshore/Offshore job.
• Ensures all training courses certificate and ID passes to offshore are valid and up to date.
• Receives and dispute spares from Singapore Head Office to associated offshore rigs.
• Maintaining/updating records/register all the approved drawings and correspondences.
• Perform duty of Procurement Staff; prepares LPO, inventorying all the spares, compiling records of all invoices and delivery reports.
• Helps to comply with the requirements for project completion and handling over stage. Technical Assistant
QG 3 &4 Mega Train Project (QatarGas), Ras Laffan - Qatar March 2009 to January 2010
• Technical Assistant for Turnover/Completion Department
• Reports to Project Head Engineer
• Monitors and Update Access Database (Electronic Traveler)
• Updates Punch List, SMCC & DCC Dossier Tracker.
• Runs & Check reports in the WinPcs.
• Disseminates updated and approved dossiers to all associated department and for signatures of Top Managers & Engineers Lead.
• Perform duties associated with documentations support projects.
• Coordinated all activities related to Document Control Procedure. Site Secretary
KEO International Consultants – Education City Project, Doha - Qatar February 2008 to March 2009
• Reports to Site Office Manager/Executive Secretary of the Chief Construction Manager in charge for Qatar Foundation, Education City Project.
• Received and transmit incoming and outgoing correspondences respectively
• In charge for the day to day event in the site head office, from managing drivers to site to monitoring office supplies.
• Monitor records of employee’s timesheet.
• Perform other tasks as may assign from time to time. Site Secretary
Amana Contracting & Steel Building – Qatar University Project, Doha - Qatar December 2006 to November 2007
• Report to Operations Manager.
• Devise and maintain office systems, including data management and filing.
• Planning and scheduling meetings.
• Attending meeting to take notes for Minutes of Meeting.
• Prepare interoffice memos and MOM reports.
• Prepares monthly timesheet in preparation for salaries.
• Sorting and distributing incoming and outgoing posts. ROSE ANN CARILO
Al Rayyan Area, Doha-Qatar
********@*****.***
Education:
Bachelor of Science, Major in Tourism
Airlink International Aviation School, Philippines 2002 – 2004
Highschool
Saint Paul College of Paranaque, Philippines
1998 – 2002
• Contributor, Paulinian Link (School News Paper)
• PRU PersonalityOrganizationPresident
Programs proficient with:
• MS Office Suite
• Adobe Acrobat
• Aconex Software
• EIP Software
Visa Status:
Business Visa – Transferrable (with NOC)
References:
Name: Jan Rieko Zimmermann
Position: Project Controls Manager – QIRP Gold Line Metro Underground Project Mobile No: 974-****-****
Name: Pandelis Aslanides
Position: Architectural Construction Manager – QIRP Gold Line Metro Underground Project Mobile No: 974-****-****
Name: Steven Head
Position: Architectural Finishes Contract Administrator – QIRP Gold Line Metro Underground Project Mobile No: 974-****-****
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