Executive Assistant Administrative

Jamie Buff

Executive Assistant

615-***-**** ********@*****.*** 5011 Colton Drive, Springhill, TN 37174

Dedicated, outgoing, high-performance, personable, trainable and technically skilled business professional with 16 years corporate work experience. Well-organized team player who enjoys working with people. Strong work ethic, with eagerness to learn and willingness to contribute toward meeting a company’s goals

CKE Restaurants Holdings, Inc.

Administrative Assistant, Franklin, TN

May 2018-Present

Handle all administrative duties, including and maintaining multiple calendars for Vice Presidents and team

Organize and coordinate all domestic and international travel for Vice Presidents and team; including but not limited to charters, commercial flights, hotel reservations, ground transportation

Coordinate meetings and conference calls

Place all orders for office supplies

Initiate and monitor IT requests for new hires

Participate in company meetings

Assist in the daily operations of the office of the Vice Presidents

Create a positive and approachable brand for our offices

Reconcile all travel and entertainment expenses for Vice President and team

Process vendor invoices

Nissan North America

Executive Assistant, Franklin, TN

2006-2018

Handle all administrative duties, including travel arrangements and maintaining multiple calendars

Create and implement cost saving initiatives on an ongoing basis

Organize and coordinate all domestic and international travel for directors; including but not limited to charters, commercial flights, hotel reservations, ground transportation and the visa application process for various countries

Heavy travel and calendar management

Reconcile all travel and entertainment expenses both personally and professionally for the directors

Assist in the daily operations for the Director and team

Creating a positive and approachable brand for our offices

Organized and coordinated all team meetings (100 + member team) for the Americas region in the TN office. This included working closely with the support staff and team members to coordinate travel and accommodations, Corporate Conference Center regarding room availability, room set up, and dining options/menus

Responsible for setting up new hire offices and workstations, and coordinating transfers to and from other branch offices

Approved all security access and provided workstation entitlements including passwords and account information

Supported project managers and analysts within the scope of infrastructure and sales & marketing in multiple locations throughout the U.S. and Japan daily

Handles meeting logistics for executive meetings including preparation of reports, ensure availability of AV equipment, phones, conference call information, calendar scheduling, prepares advance materials and overhead presentations

Creates itineraries for candidates who are onboarding and interviewing with the company

Handles all onboarding and interviewing with candidates

Ford Motor Company

Accounts Receivable Specialist, Franklin, TN

2002-2006

Communicated with private and commercial clients on a daily basis regarding account issues

Effectively completed tasks under strict deadlines and metrics through adherence to baseline practices

Executed advanced loss-prevention techniques as a member of a high-risk accounts receivable support team

Professionalism in attitude and appearance at all times

Awarded for perfect attendance on a regular basis throughout employment history

Key Skills

Office Management

Teambuilding & Supervision

Excel, Word and Outlook

Email

Report & Document Preparation

Concur

Visio

PowerPoint

Records Management

Meeting, Travel & Event Planning

Office supply and inventory Management

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