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Document Control Project

Calgary, AB, Canada
March 29, 2019

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Maria Teresa Nicolas

** ********* **** *.*. Calgary

AB Canada, T3K 4A9

403-***-**** / 403-***-****

Maria Teresa Nicolas's experience appears to be concentrated in Administrative, Document Control or Clerical, Typing, with exposure to Information Technology/Workflow and Imaging. Ms Nicolas has 26 years of work experience, with no management experience. A dedicated and loyal team player, she has proven ability to rapidly learn a new software programs and some operating systems. She had a high degree of accuracy and strong attention to the details. She can work well under pressure responding calmly to changing deadlines and shifting priorities and highly dedicated to the job and committed to meeting goals. Experienced in Fusion, CONVERO, HDMS Extranet, TUTT, LIVELINK and MS Office Application Suite, ADP@Work DataForma 101, CDMS, AJERA EMPLOYMENT:

CALIBER COATINGS LTD. – Production Assistant

2018 – March – At present

Assist Production Managers in the day to day duties of various project administrative requirements.

Working closely under the guidance and direction of Production Managers in order to complete projects efficiently and effectively.

Assist in plan and spec analysis in order to prepare awarded projects in accordance with the project requirements.

Research and recommend solutions to design issues/conflicts, interferences, errors and omissions.

Act as liaison with clients/subcontractors in expediting drawings and related information.

Maintain accurate and up-to-date project records and information.

Assist in pricing and obtain quotations for notices of change.

Complete submittals and procurement of all project documentation.

Monitor projects to ensure compliance with company standards, procedures, specifications and codes. Requesting WCB and Letter of Insurance to provide the Clients.

Prepare drawings and sketches to support tendered work as required.

Perform document control functions in accordance with on-site policy and procedures, including tracking and creating of RFIs, ordering and tracking of submittals, and maintain project list.

Present oneself as a candidate for promotion by learning and understanding construction methods and developing good construction management skills.

Perform additional assignments and responsibilities as assumed or requested by management. LW SURVEY – Syncrude Timekeeper Administrator (CDMS-AJERA) 2017 - March – 2018 February

Ensure Contractor CDMS Labor Exceptions are completed and overrides approved or rejected daily, providing clear and precise explanations for rejections;

Approve non-billable transactions assigned daily; Flag repeat exceptions to the CDMS Administrator Leader;

Assist Approvers and Contractors in resolving issues escalating to CDMS Team Leader as required;

Follow up with late authorizers weekly; Run Not Allocated and Not Accepted reports daily and following up with timekeepers to action;

Assist colleagues with duties as required.

Create daily field reports (DFR’s) from daily texts, gate swipes, rosters

Manage all PO’s - new and current

Reviewing and Entering Labor and Equipment Hours to the CDMS

Creating a Daily Roster Reports (DFR)

Entering all the Labor and Equipment hours to the AJERA

Support in project information, project file set up

Organize all information for month end invoicing on all projects WSP GROUP - Document Control

2014-Jan – 2016-Feb – (Northern Blizzard/HUSKY Rainbow Lake Projects/HUSKY Edam East/Vawn/ EnCana Kaybob Phase 1 and 2, Alta Gas, Spectra Energy Projects) Technical Knowledge:

Set up document control files for both engineering and supplier documents.

Receive, log, track, file and monitor engineering and supplier drawings In an Electronic Data Management System.

Maintain the document controls database through Input of drawing information.

Maintain system documentation, flow charts and related materials which reflect the ongoing Activities of the department as well as document flow.

File and retrieve documents/drawings and originals necessary to facilitate the control of Project documents.

Respond to Internal and external drawing and document requests.

Assist in the preparation of data books and subsequent filing and scanning for data book Completion, generate transmittals as required.

Assist In the turnover of drawings and documents at job completion either hard copy or Electronically.

Set up and working with Directory structures for filing and storing electronic drawing files.

Demonstrates knowledge in selecting work methods of which project specific procedures to be followed.

Demonstrates knowledge of the processes and procedures.

Provides Input and recommendations for process Improvement, as required and assures that work performed complies with the accuracy level and time constraints required for the assignment. AMEC – Document Control

2011-Oct – 2013-December

DMG-CNQ (Document Control) CNRL - Extraction Plant 24 Trains 3-4

Worked on the CNRL project, ensuring all documents were in accordance with client and corporate standards making certain Supplier for Reviews, Squad Check, and distributions were issued appropriately.

Issued vendor and internal document reports as requested by the engineers, procurement and vendors.

Maintained the flow of both electronic and hardcopy documents.

Performed, organized and maintained a quality check of received documents and drawings.

Applied revision updates to technical documentation using Convero and Fusion.

Communicated effectively with engineering and vendor staff on the status of the drawings.

Registered and issued supplier documents in Convero and transferred those to the client using FTP.

Document control Email management both external to/from client and internal to/from Engineering/project.

Management of FTP site document workflows to/from client within the Project.

Document control Email management both external to/from client and internal to/from Engineering/project.


AMEC AMERICAS LTD. (WCMP PROJECTS) - CALGARY, ALBERTA, CANADA Project Administration/Document Formatting Specialist

Responsible for report formatting and presentation features (page layout, style of headings, tables, covers, headers, footers, etc.) And will not do anything that requires reading the document.

Focusing on which documents have been issued, what revision they are at and when they were requested.

Completing checklist for every document that is issued for the project.

Assisting client’s Overall coordination of administration requirements including correspondence management and filing.

Overall coordination of administration required documents.

Formatting/drafting documentation for management team. 2007-DEC – 2011-APRIL

SNC-LAVALIN ENVIRONMENT INC., CALGARY, ALBERTA, CANADA Professional Assistant / Administrative Clerk/Word Processor

Maintains the confidentiality of the Managers and maintains filing if necessary and performs clerical duties.

Account and proposal openings.

Word Processing/Formatting and editing reports (small and large).

Proposal letters, faxes, memos and general correspondence. Report preparation including formatting (Word, Excel, and PowerPoint files).

Prepare CD labels and covers.

Proof reading proposals/reports for grammatical errors.

Creating PDF files from multiple file formats, and overseeing the hard copy productions of the final documents.

Other miscellaneous administrative duties, as required. 1992-2007 - TEKNICA PETROLEUM SERVICES LTD., CALGARY, ALBERTA, CANADA Geological Technician / General Office Clerk

Sending the geophysical plots to HPDJ650c, HPDJ350c, and HPDJ1050c plotter via UNIX system.

Responsible for digitizing the geophysical maps, i.e. logs, seismic, lines, contours, shot points, basemaps, wells, etc.

Edit digital log where necessary and format data for importation into log analysis software.

Curve preparation and verification, which include identifying curves, combining log runs where necessary, selecting curves quality control, checking and depth matching.

Submit, monitor and check results of mainframe jobs according to production job schedule.

Support system support staff in the correction and reruns of failed batch jobs.

Daily maintenance of equipment, cleaning plotters, tape heads.

Monitoring processing flow to optimum use of equipment by balancing CPU with input/output intensive jobs.

EDUCATION - 1981 High School/Technical Diploma, Manila, Philippines ADDITIONAL TRAINING

2016 – ADP and DATAFORMA 101

2014 - Sharepoint/ Convero / TUTT/ HDMS Extranet

2006 - ADP Pay Specialist Version 4.3 (Payroll)

1995 - Academy of Learning- Computer and Business Skills Training 1995 - Certificate Acquired for Introduction to Windows 1995 - Certificate Acquired for Windows Level 1 & 2 1995 - Training Course for Digitizing, Digi-Rule Inc. 1992 - Training Course for Xerox 5090, Certificate Acquired for Achievement, XEROX Canada COMPUTER APPLICATIONS

Knowledgeable in the following computer systems and languages: Sharepoint Convero, IBM VM/SP5, UNIX, IBM4381, SUN Spare, Versatec8900 color printer, Paint Design Jet Color plotter

(HPdj650c, HPdj1050c and HPdj350c) and the Rat and Ruler Digitizing Application, Microsoft Office, Telnet, DOS, Windows XP, Log Scan, PowerPoint, Adobe, (TUTT) Ultimate Tracking Tools & (Livelink) HDMS, CDMS, AJERA


English and Tagalog

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