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Data Entry Management

Ahmedabad, Gujarat, India
March 09, 2019

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Contact: +91-758*******/+91-883*******



** ***** ** ********** ********** providing leadership in Supply Chain Management, Logistics Operations and Material Management under uniquely challenging situations

Strategic Planning Stores Management Supply Chain Management

Vendor Management Procurement / Material Management Logistics Management

Purchase Management Liaison Work/ Team Management Techno-Commercial Operations

Inventory Management Distribution Planning & Operations MIS Planning & Reporting

A result oriented professional with experience of 25 years in Supply Chain Management, Logistics Operations & Material Management to zeal to excel in all spheres.

Deftness in managing the entire gamut of Materials Management including monitoring inventory levels, stock management and liaising with vendors for timely procurement of various items, specialized in procurement of all types of scrap.

Resourceful in driving (inbound and outbound) Logistics operations which encompass new route identification, fleet management and negotiating with freight forwarders for timely delivery of the materials required

Effectively ascertained the physical verification based on Purchase Order, test for quality, material description, model number, part number, size specification, manufacture, MSDS material certification, calibration certificate,liasoning with Weights and Measures Department for all types weighing scales,weights etc.,Liasoning with Explosive Department for storage licence of propane gas and furnace Oil.

Possesses functional knowledge of Construction, Project & Surplus Material, expertise in managing minimum & maximum inventory level for optimizing the resources and disposal of scrap.

Expertise in completing Warehouse Operations such as Receiving Goods, Storage, Documentation, Systems Implementation and Inside/Outside Movement.

Excellent interpersonal skills, cost saving analysis of raw materials, analytical and negotiation skills.

Certified auditor of ISO-9002 and OHSAS-18001-2007,key participant in 5S and Safety

Team leader for the interception of LEAN management.


Maintaining a strong communication chain between the different divisions in order to receive inquiries about status of materials, requisition, dispatch information and delivery status

Monitoring the stock levels of consumables/ spares/ stocks at warehouses/ stores & ensuring timely procurement and replenishment of stocks

Verifying stock to ensure that the physical count of inventory tallies with balance reflected in stores ledger and checking the adequacy of internal control system

Finalizing Forecast Budget for Capital Investment through CAPEX, Forecast Maintenance Budget, taking approvals from Board of Directors, procurement, commissioning within the given time frame.

Interfacing with cross functional departments for ascertaining procurement plans of raw materials.

Interface with all types of internal, external and compliance auditors of international standards.

History Chart preparation of equipments and machines already installed, time analysis, reduction of breakdown time,etc,

Planning the funds for procurement and sourcing of materials ensuring optimum utilization of materials, maximum cost savings & meeting anticipatory orders for monthly operations, preparing price trend analysis and cost savings of raw materials by various means.

Knowledge to take up projects under the guidance of explosive department like.. installation of propane gas tanks,pipelines,oxygen gas tanks etc.,

Contd 2...



Oil & Gas/Lubricants: Bharat Petroleum Coproration Ltd., Indian Oil corporation Ltd,Hindustan Petroleum Ltd,Gail

India Limited, Super Gas Ltd, Castrol India Limited.

Telecom & DTH/IT Industries: Tata Tele Service Limited (TTSL), Bharti Airtel Limited, Dell India Ltd,Reliance Telecom,

Raw materials/Scrap/Alloys: Maithan alloys,Fesil alloys,Graphite India,HEG ltd,TATA refractories,OCL Industries,Linde

India, Paxair Limited, Foseco India, Gargi Huttenes Albertus, ARL Switzerland, Thermofisher, Indian

Rare Earths Limited, Diamond Crucibles,Dalmia Refractories,

Machines/Spares/Tools: Tagautec India, Walter India,Widia India,TAL,Sustrai,Schlatter Industries,Switzerland,HMT,Shanti

Gears, Omega U.K., Baumann, Godrej, Escorts, ACE, Inductotherm, Atlas Copco, Jakson, Cumi, Grindwell Norton ltd,

Electronics/Electricals: Havells,Siemens,L&T,Daikin,KPT,Wolf,Ador,Esab,


Since July’1985-Mar-1986 -: Assistant (Administration & HR ) at M/s. Simplex Engineering Pvt Ltd., Bhilai. (9 months of exp.)

Key Result Areas:

Complying HSE policies and guidelines given by the company & to continually support the same to ensure safe & healthy working environment while developing schedule for daily HR and administration operations

Implementing good quality work practices

Maintaining attendances, time management of workers and staffs

Managing overtime details with analysis

Adhering to the safety policies and measures for the smooth running of various operations

Liaising with the government agencies, insurance companies,

Reviewing job responsibilities of all employees and revision of procedures and documenting successfully.

Tracking - up with the customs for clearance of shipments

Receipt of union demands, meeting dates and coordinating with HR in charge and management.

Coordinating with the Purchase/Procurement Department for HR related ordered materials

Preparing Wage and Salary sheets within the given time.

Evaluate the labour/workers/staff demand on a regular basis and provide estimate and sending for approval.

Monitoring all PPE (Personal Protective Equipment) at work site as per safety norms

Surprise checking of all workers and staff for sleeping at night shift or any other shifts

Taking up meetings with the workers for Bonus and pay revisions


Holds the distinction of receiving Best Full Attendance award in 1985

April’1986 – Sep’1986: Assistant (Accounts) at M/s. Gujurat Electric Corporation,Ahmedabad.(6 months of experience)

Key Result Areas:

Ascertained smooth working in each aspects of data entry accounting.

Cheque preparation,day to day cash entries,

Voucher feeding,cash payments,wages and salaries payments.

Collection of various client payments from Ahmedabad and its nearby areas.

Assisted the Zonal Head-finance.

Participate in the various conference related to taxation,etc.,

Prepare, analyze and present sales and despatches every month

Budget preparation,helping Zonal Head for preparing balance sheet.

November’1986 – Nov’1987: Assistant (Accounts) at M/s. Shree Yogi Electronic corporation,Ahmedabad ( 1 year of experience)

Key Result Areas:

Detailed working in each aspects of data entry accounting.

Day to day cash entries,ledger entries,

Voucher feeding,cash payments,wages and salaries payments.

Collection of various client payments from Ahmedabad and its nearby areas.

Assist GM--finance.

Participate in the various conference related to taxation,incometax,etc.,

Prepare, analyze and present sales and despatches every month

Budget preparation,helping GM-finance for preparing balance sheet. Contd...3..


June’1988 – Dec’2015 : A.G.M-Procurement at M/s. Vossloh Beekay Castings Limited,Bhilai ( 25 years of experiences)

Key Result Areas:

Plan procurement process with the aim of achieving production target

Ensuring procurement strictly as per laid down material standards.

Receiving of purchase indents from respective departments,scrutinizing,checking item codes,stock,quantity to be procured approvals,etc.,along with requirements received from production planning and control for the major raw materials required on monthly basis.

Check up List of Approved Vendors and potential vendors list to float enquiries against purchase indents.

When all the quotations are received preparation of comparative statement and its necessary approval

Preparation of purchase based on comparative statement approval and taking approval on the purchase order.

Preparation of cost saving sheet of all the inventories

Negotiations with the vendors for single purchase or for contract purchases.

Calling quotations from various approved pattern suppliers,preparation of comparative statements,negotiation,release of orders and follow-ups.

Budgeting of capital items and maintenance items, present and forecast both.

Sending purchase orders to its related vendors; follow up, coordination and monitoring of transportation and receipt of materials in time.

Giving feedback of material test report in case of rejection, replacement etc.,

Vendor development process at frequent intervals.

Vendor quality,quantity,delivery ratings and informing the vendors,inventory control,documentation for ISO,Lean etc.,

Source inspection report after visiting and assessing the premises of any vendor,Freight and demurrage negotiations.,

Disposal of unwanted goods at shop through disposal yard through proper documentation.

Procurement of safety related materials.

Preparation of Price Trend Analysis.,Plan and workout for forecast of prices for the coming three years of all major raw materials.

Regular interaction with vendors and developing new vendors for new developments/substitutes to reduce cost of raw materials


Successfully set up an important project of Flash Butt welding machine plant the one of its kind in India as of now for weldable crossings for Indian Railways and for Exports. This plant comprises of all critical machines which was installed for the first time in India for Railway business.

Closely monitored and completed another interesting project of installation of one of the best CNC machine with its typical specification also required for Railway business.

Handled the toughest Safety Certification body AFNOR, FRANCE wherein planned, arranged, co-ordinated and monitored, implemented, trained, took training and achieved this certification within a span of only six months.

Installed the prestigious Sand Reclamation Plant twice of OMEGA UK to improve the quality of sand and also safety aspects of the foundry for an improved quality production.

Successfully completed the construction of a New Office Building with the latest design,architect and interiors which is now the registered office.

Also now working for Environment Management to be implied soon with the latest norms of the state Government.

Completed in minimum time the construction of concrete roads according to the norms of State Pollution Board inside the factory premises.

Jan’2016 – Till now : Sr.GM-Purchase & Stores at M/s. Shivalik Group of companies,Raipur/Bhilai

Key Result Areas:

To control entire administration including Purchase,Stores,Accounting etc

Ensuring purchase,control of raw materials planning and purchasing and inventory control for monthly production as per target

Negotiations,vendor development,cost reduction exercise,emergency maintenance procurements etc.,

Dealing and liasoning with various govt offices,oil companies,audits, ISO and OHSAS

Knowledge of installation and commissioning of new projects of plant expansion from 2500 ton production capacity to 5000 tons.


Successfully completed/attended:

oOn ISO standards and how to audit.

oRevised ISO standards and audit.

oHow to implement OHSAS :18001-2007 in any industry by Bhilai Steel Plant and DQS certifications,New Delhi (associate of AFNOR France).

oHow to work on LEAN MANAGEMENT principles by SIMPLER U.K.

oRegistered member of IIMM( Indian Institute of Materials Management),Mumbai for Bhilai-chhattisgarh-chapter.


2011 M.B.A – Specialisation in Human Resource Management from The Global Open Univeristy,Nagaland

2010 Award for completing 20 years of service from M/s. Vossloh Beekay Castings Limited from CEO.

2009 Certificate of completion on Management Supplier Performance awarded by Next Level Purchasing Inc., U.S.A.

1998 Certificate of participation in Aware from APTECH computer education

1992 PG Diploma in Materials Management from Pandit Ravishanker University,Raipur.

1985 Master of Commerce from Pandit Ravishanker University,Raipur.

1983 Bachelor of Commerce from Pandit Ravishander University,Raipur.

1981 All India Senior School Certificate Examination –CBSE-New Delhi – XII th Board

1979 All India Secondary School Examination – CBSE –New Delhi – Xth Board


Operating System: MS DOS, Windows, 2000 and 2007,powerpoint

Applications MS Office 2000 and 2007,D-base,Lotus & Fox base

Database MS Access 2000,Multimedia,Internet & Foxpro

ERP Packages BK-Matrix


Date of Birth: 1st December 1963

Address: Qr.No 14/C,Street.No.07,Sector.No.04, Bhilai – 490001,Durg,Chhattisgarh,India

Languages Known: English, Hindi and Malayalam

Driving license: CG07 199********

Passport Details: J9784783

Marital Status : Married

Name of Wife & Son : Neerja Philip an M.Com post graduate taking up tuitions at home and we have one son named Akshay Philip completed B.Tech from Manipal University and being place in IBM.


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