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Accounts Payable Data Entry

Houston, Texas, United States
March 11, 2019

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R. Denise Anderson

**** ******** **.

Houston, Tx 77084


Summary of Skills

Peoples oft 8.4 SAP

Mainframe SQL Plus

Star Platinum

AS400/MAS90 Quickbooks/Peachtree

Accounts Receivable/Payable G/L Journal Entries

Payroll GL and Bank Reconciliation

Taxes Cost Accounting

Resolution Specialist Microsoft Office 2003

Strong Organizational Skills Microsoft Outlook

Great Plains Doclink

2018-Current Disa Global Solutions Houston, Tx

Accounts Payable Supervisor

Communicates with internal and external clients of the department including co-workers, customers, clients and vendors

Ensures that AP vouchers are processed according to defined procedures

Manages workflow and staffing in AP group for maximum throughput and accuracy

Provides training and development opportunities for AP staff

Develops and implements business process improvement continually

Maintains and updates AP procedures and makes sure that AP staff is following established procedures at all times

Monitors and initiates updates in DISAWorks® pricing database with AP staff

Maintains AP performance data such as mail counts

Improves relationship with vendors by validating all vouchers by giving vendors ample documentation of disputer charges

Identifies invalid charges on collection site invoices, documents invalid charges for vendors and internal files and works with vendors and CSR’s to resolve invalid charges

Works with other departments to ensure the integrity of AP controls and to identify areas where AP processes may be causing the company to lose money, this includes pricing maintenance

Plans payment runs and oversees check processing and filling

2017-2017 MCFA

Accounts Payable Specialist

3-way matching invoices

Creating tickets for receipts

Reconciling accounts

Internal/external communication with vendor


Cardtronics,USA Houston, Tx

Accounts Payable Supervisor

Supervise and train staff responsible for processing, disbursing and maintaining payables for the company.

Verify and approve vendor set-ups and credit memos as needed.

Maintain and verify accuracy of printed checks.

Verify all invoices requests have proper documentation and approval prior to payment delivery.

Initiate stop payments, voids and cancellations with bank as needed.

Initiate and process wire payments and approval and release by senior management.

Respond to payment inquiries and verification with all internal and external customers.

Manage aging report for key vendors.

Program Administrator for the employee expense reporting online system via Amex.

Manage Doc-link open items report, run month-end report and forward to AP Processors. Identify items to be accrued. Prepare AP accrual JE for upload.

Manage AP subledger open items report.

Prepare AP balance sheet/subledger reconciliation.

Prepare month-end AP closing reports after subledger cutoff.

Oversee the entire year-end 1099 process. Issue B-Notices for exception items returned by the IRS.

Perform other required duties as assigned.

2013-2014 NOV/Varco Houston, Tx

Intercompany Accounts Payable Analyst

Accurate and timely processing of vendor invoices, ensuring discrepancies are reviewed, researched & closed as assigned

Assist all general ledger charge account numbers as assigned (P/N)

Maintain new and current vendor files as assigned (Ledgers)

Balance input and output of accounts payable system

Balance vendor statements

Support general ledger functions through proper accrual of liabilities processed outside of the AP system

Complete month-end journal entries

Reconcile balance sheet accounts

Communicate with necessary parties to ensure intercompany AP and In Transit inventory is accurate

Perform necessary cost rolls

2013-2013 LyondellBasell Houston, Tx

Master Data Management Analyst

Review vendor records for missing Ibans & swift codes

Locate and determine appropriate swift codes for vendors missing swift codes

Research banks that no longer exist to verify merger/Acquisitions in order to update bank details

Work in conjunction with Treasury department to update vendor and employee bank records

Obtain approval from Treasury to update bank files with appropriate back up

Revise supplier bank details with attention to deadlines & to comply with international regulations

Correspond with International vendors to verify & obtain missing ibans

Monitor Outlook inbox for incoming vendor correspondence regarding information requests

Report findings and statistics to management.

2013-2013 PM Realty Group Houston, Tx

Accounts Payable Supervisor

Ensure timely payment of all vendor invoices & maintain accurate records and control reports

Oversee the verification and input of check request and invoices to ensure accuracy

Verify documentation and accuracy of expense reports submitted for payment

Research and reconcile al vendor inquiries and problems regarding invoices

Coordinate the scanning of all invoices and check copies

Manage check printing and check distribution for weekly check runs

Ensure the transmittal of positive pay to the bank

Post monthly AP to the skyline general ledger

Manage vendor file maintenance and utility check-off schedules on a monthly basis

Manage the issuance of all Corporate Accounting 1099’s annually

2009-2013 Westlake Chemical Corporation Houston, Tx

Senior Accounts Payable Lead

Key A/P invoices into SAP

Process invoices in open text

Responsible for requesting master vendor setup/changes and providing appropriate supporting documentation

Prepare and process accounts payable checks and wire transfers

Research AP system inquiries from plant location and outside vendors.

Process Voided checks in SAP

Print, file and maintain all accounts payable documents and reports

Assist in processing year end 1099’s

Prepare reconciliation and analysis of accounts, as required

Assist in monthly closings as needed, including month end reporting requirements

Responsible for maintaining compliance with AP policies and procedures and adhering to company DOA(delegation of authority)

2001-2009 Waste Management Houston, Tx

Accounts Payable Senior Lead III

Resolve all AP exceptions, train corporate and field on accounting process, resolve all disputes

Train WM employees field and corporate on conversion from MAS90 to PeopleSoft Financials 8.4

Corporate expenses, batching, coding, data entry and full cycle accounting

Purchase orders pilot team and data entry

Process data in the PS system for the conversion on the relay time and vendor information

Accrue invoices for landfill substations

Review and generate HOC reports for month end close

Generate daily reports for invoice status for processing group

Upload Customer Refund and Legal vendor information daily

Train and oversee daily processing for AP Garnishments and researched/resolved exceptions

Identify and report the actual costs of solid waste management between regions

Review accounts past and future outlays, overhead costs, and operating costs

General Ledger journal entries, Invoice closing/ billing, credit and adjustments, reconciliation

Supervise Accounts Payable Editing Specialist Group of eight (8)

1999-2001 Split Rock Services Woodlands, Tx

Accounts Payable Analyst

Trained and oversee daily processing for Accounts Payable Dept and researched/resolved exceptions

Identified and reported the actual costs of solid waste management between regions

Reviewed accounts past and future outlays, overhead costs, and operating costs

General Ledger journal entries, Invoice closing/ billing, credit and adjustments, reconciliation


1985-1989 Flint Northern High School Flint, MI

Completed Diploma

1993-1996 Shirley Baker Career Institute Houston, Tx

Three years of Business Classes and Court Reporting (68 hours)

Summer 1997 Houston Community College Houston, Tx

Certification Training for Microsoft Office Business Professional Version

Microsoft Word-Advanced, Microsoft Excel-Advanced, Microsoft PowerPoint-Advanced

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