Kushal Amar Koli

Office Administration/Facility Management

Email: ac8ovd@r.postjobfree.com Mobile: +91-983*-****-**

PROFILE SUMMARY

An Administration Professional with “I WILL” attitude and 17 years of valuable experience in office administration, events coordination, and key business functions including operations management, and client relations. Highly motivated, dependable, and demonstrates professionalism in handling various organizational functions and office management strategies critical to organizational success with proven ability to balance multiple responsibilities, consistently delivering results on time. A team player with effective interpersonal and communication skills, adept at building productive relationships and building rapport with a diverse set of individuals. Target oriented performer and good at multitasking and time management with good prioritization skills, thereby making it easier to perform under pressure and meet deadlines. Computer literate with good working knowledge on MS Office (Word, Excel & Power Point) and Internet Applications

KEY SKILLS

Technology Skills

Organizational Skills

Time Management

Administrative Services

Planning Skills

Mobile & SIM Management

Communication Skills

Housekeeping Management

Office Coordination

Problem-Solving Skills

Vendor Management

Travel Management

ORGANIZATIONAL EXPERIENCE

Deputy Manager – Administration (Admin) in ATC India Tower Corporation Pvt. Ltd.

Period: From Oct 2008 – February 2018

Job Responsibilities

Office Management:

Manage all office supplies: Order/maintain/distribute stationery, cleaning supplies, pantry supplies, hardware/software, ID cards, visiting cards, letter heads etc. supplies. Anything that is required for office.

Parking management: Allocate parking appropriately

Drawers/Lockers management: Allocation of drawers/lockers.

Pantry Management:

Ensure supplies in pantry

Manage all vendors:

Find vendors, Get competitive quotes.

Negotiate rates

Issue approved POs

Maintain Contracts

Manage relationship

Dealing with correspondence, complaints and queries

Vendor Management:

Find and manage relationships will all vendors.

Office Maintenance & Housekeeping Management:

Performing and supervising general office activities

Ensure cleanliness by housekeeping staff

Maintenance of lights, a/c, fire system, plumbing etc.

Ensure pest control

Implementing and maintaining procedures/office administrative systems

Liasoning with Society Office

Events Management:

Arrangements for events organized in/outside office viz. HR events, Huddle, Campus interviews, in house drives.

Assist HR in Campus Interviews, ProtoFest, Outdoor activities.

Ensuring that conference rooms, meeting rooms and reception areas are ready for meeting

Organizing company events or conferences Pan India

Assisting Human Resources Team in Employee Engagements Activities

Reception and Visitors:

Take calls and transfer

Handle visitors (clients, vendors, interviewees, officers, partners, etc.)

Manage Reception, soft board/Television

Handle courier/deliveries

Security and Discipline Management:

Manage office security staff

Manage CCTV system

Manage keys, biometric system. Office opening/closing. Attendance logs/data.

Monitor discipline by office staff on timings and other aspects.

Travel Management:

Bookings for travel, hotel, transport

Insurance, Forex, Visa etc.

Outside visits:

Any outside work of going to any office/vendor/partner/shop etc.

Admin Budgeting & Miscellaneous Activities:

Developing budget recommendations for operating expenditures and /or capital outlay, personal services, equipment and materials, and maintaining revenue as high as possible.

Timely payment of office utilities, lease renewals, monthly rentals, telephones etc. Escalations / penalties / payment before due dates.

Control Inventory and order new supplies.

Dealing with correspondence, complaints and queries.

Responsible for Petty Cash Handling for Daily Operations with Honesty and Transparency.

Achievements

Successfully completed entire office shifting in 8 months right from doing location analysis / selection, dealing with various vendors including developer, with capacity of 150 employees further enhanced to 200 employees. Set up the 14, 000 sq.ft office.

Took effective steps to reduce the consumption of electricity by installing various tools.

Negotiated with Leading Airlines & Hotels for Corporate Tie-up and reducing travel cost by 20%

Centralized billing and timely payment of the same in order to ensure uninterrupted communication facilities to organization and have also help in reducing the communication cost by 20 %

Senior Executive Administration in Sparsh BPO Services Ltd – Mumbai, India

Period: From May 2006 – Oct 2008

Job Responsibilities

Assisting in any other day-to-day administrative activities.

Daily ensure & check all facility team member/Security are present on site

Operational and periodical maintenance of all electrical / mechanical systems / equipment’s (UPS, D.G, A.C,

Firefighting equipment’s.)

Handling the Annual Maintenance Contracts and maintaining the records.

Guiding / Training Team members and getting work done from them in a timely manner.

Maintain daily electronic journal, arrange meetings and appointments and provide reminders as needed.

Maintain master corporate calendar of all conferences, all-hands events, holidays, and vacations.

Coordinate & Supervise Attendance & duty allocation of Housekeeping Boys, Office Boys & Security Guards.

Coordinate with IT department on all office equipment.

Maintaining records of incoming and outgoing Materials.

Produce professional quality reports, presentations and briefs.

Monitor office supply levels; reorder when appropriate.

Processing of Monthly Bills like Vendors bills, Contractors, Telephones and supplier bills and follow up for the payments with Accounts dept.

Negotiate with Hotel for the best room tariff & conference rate with credit facility.

Handling Petty Cash.

Booking for Flight, Train, Car for the employees & also book Hotel/Guest house as per requirement

Develop and carry out an efficient documentation and filing system for both paper and electronic records.

Delegate tasks as appropriate to other members of the team.

Partner with HR to maintain office policies as necessary

Preparation of Purchase Order & Purchase Request – based on the quotation, getting approval from the department heads.

Preparing monthly MIS reports for the administration expenses.

Executive – MIS in M/s. ICICI Lombard General Insurance Company Ltd –Mumbai, India

Period: From February 2005 – May 2006.

Job Responsibilities

Develop and initiate more efficient data collection procedures.

Generate and distribute management reports in accurate and timely manner.

Develops MIS documentation to allow for smooth operations and easy system maintenance.

Compile and validate data; reinforce and maintain compliance with organization standards.

Perform data analysis for generating reports on periodic basis.

Handling Inbound/Outbound Daily/Weekly/Monthly reports.

Work closely with cross functional teams in generating various reports and automation of process.

Admin Assistant in Spinneys Abu Dhabi L.L.C Location ADCO North East Bab Operations

Period: From August 1999 – January 2005.

Job Responsibilities

Handling incoming calls and other communications.

Managing filing system.

Recording information as needed.

Greeting clients and visitors as needed.

Helping organize and maintain office common areas.

Performing general office clerk duties and errands.

Organizing travel by booking accommodations and reservations needs as required.

Coordinating events as necessary.

Maintaining supply inventory.

Maintaining office equipment as needed.

Creating, maintaining, and entering information into databases.

Verifying and processing the entire Bills of Vendor.

Keeping a track of all the important documents and maintaining proper filing system.

Maintaining records of incoming and outgoing Materials.

Assisting in any other day-to-day administrative activities.

IT SKILLS

Well versed with MS Office (Word, Excel and PowerPoint) and Internet Applications.

ACADEMIC DETAILS

Bachelor of Commerce from University Of Mumbai in year 2001 with 62%.

Higher Secondary School Examination from Maharashtra State Board of Secondary & Higher Secondary Education Pune in year 1996 with 52 %.

Secondary School Examination from Maharashtra State Board of Secondary & Higher Secondary Education Pune in year 1994 with 68 %.

PERSONAL DETAILS

Date of Birth : 04th July 1978

Marital Status : Married

Languages Known : English, Hindi & Marathi

Mailing Address : Bldg. No. 4, Flat No. 6, Runwal Nagar B – Plot,

Kolbad Road, Thane, Maharashtra, 400601

Passport No : S 7542609

Date of Issue : 12 September 2018

Date of Expiry : 11 September 2028

Place of Issue : Mumbai

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