Executive Assistant Sales

Rosanna Cavaliere

**-** ***** ******, ***** Meadows, NY 11366

718-***-**** ************@*****.***

QUALIFICATIONS SUMMARY

Skilled and dedicated Executive Assistant with years of professional business experience coordinating, planning, and supporting daily operational and administrative functions. Demonstrate capacity to provide support for executive-level staff, excel at scheduling meetings, coordinating travel, and managing all essential tasks. Proven track record of accurately completing research, reporting, information management, and marketing-support activities within demanding time frames. Adept at developing and maintaining administrative processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives. Highly focused and results-oriented in supporting complex, deadline-driven operations, able to identify goals and priorities and resolve issues in initial stages. Proficient in Microsoft Office Suite, Word, Outlook, Entourage, Excel, PowerPoint, Windows and Mac.

PROFESSIONAL EXPERIENCE

W Diamond Group (formerly HMX, LLC) October 2009 thru Present Executive/Personal Assistant to CEO & Owner

-Perform extensive administrative and personal duties to busy CEO of a successful multi brand high end Men’s & Women’s clothing apparel business.

-Receiving and managing heavy call volume. Screening and responding to business inquiries and confidential material.

-Arrange all International and Domestic travel, both business and personal.

-Responsible for maintaining extremely busy calendar and keeping CEO on schedule.

-Managing 100+ person actively busy office including 10 direct reports and management of top executive reporting to CEO.

-International correspondence and communications with parent company including Chairman and Managing Director in our India and London offices.

-Successfully completed company consolidation and move of 4 offices into 1 office, including moving plan and budget, construction management, working with architects and design consultants.

Jhane Barnes Menswear July 2003 thru June 2009 Executive Assistant to Fashion Designer and CEO/President

Executive Assistant with experience in the luxury menswear industry. Provided leadership by example to all employees - focused, dedicated and hard working with a powerful work ethic. Developed very strong relationships and contacts at department store and better specialty store levels with buyers, owners and executives.

-Provided high-level of support to Designer, Jhane Barnes and The CEO/President of Jhane Barnes, a leading luxury menswear collection featured in better department and specialty stores around the country.

-Acted as a liaison and preformed a variety of key licensee-related functions, addressing inquiries of current and potential partners including communicating with sales representatives and marketing departments regarding imaging and public relation related functions.

-Maintained customer database, provided daily administrative support including professional and friendly phone skills required for heavy interaction with industry contacts.

-Offered customer service support and was an essential part of developing and maintaining the online store business.

-Helped select and manage a team of DSA’s (Designated Sales Associates) for Neiman Marcus and Saks 5th Avenue. This included a bonus structured payment schedule, wardrobe allowances, contests, seminars, personal appearances and buying trips to New York.

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-Collaborated with CEO to oversee distribution of financial releases to factors, banks and agents regarding monthly budgets, credit and shipping schedules. Developed spreadsheets to improve and inform quality, risk assessment and warehouse scheduling.

-Prepared meeting agendas, all travel preparation and carefully monitored all calendars both professional and personal.

-Successfully coordinated and hosted numerous customer seminars, fashion shows and events, creating invitations, promotional materials, booking venues and give away items, including some charity events and celebrity sales and promotion.

American Fashion Inc April 1995 – June 2003 Executive Assistant / Office Manager to Owner, President and Sales Manager

Served as Executive Assistant and Office Manager for three executives including the Owner, President and Sales Manager of American Fashion Inc. Directed all administrative and project support efforts. Conducted in depth sales and merchandise research and compiled results to be reviewed by management. Created presentations and scheduled all meetings, travel and showroom appointments. Prepared monthly reports on office supplies, employee time sheets and travel expense budgets.

-Effectively managed a team of employees and sales representatives including travel, daily communications, trade show set up, freight-arrangements and reporting on sales and schedules.

-Worked very closely with sales force and merchandising team, including developing extensive scanned line sheets, sample distribution, reviewing account updates and credit, reporting of out and withdrawn merchandise.

-Assisted in preparing fashion shows, photo shoots and special events including booking models and venues as well as catering and menu selection. Responsible for preparing showroom for market week including catering, hiring of temporary and permanent help and trade show coordination.

-Ran busy sales showroom including managing 3 employees, the liaison between the New York Office and California Office in daily communications, transferring of invoices, paperwork and all related information and materials.

-Managed frequent high-level phone calls, business and personal events agenda for 3 executives including travel, meetings and appointments as well as international business.

Hilton Clothes Inc. June 1983 - April 1995

Administrative Assistant / Merchandise Manager to Designer/Owner

Provided administrative and personal support to designer/owner. Directed day-to-day showroom/office operations to executives in the New York Office and outside sales team. Oversaw a wide variety of administrative functions in support of all sales related projects. Worked directly with designer Nick Hilton on all aspects of merchandising and preparing a full designer collection of menswear, including pricing, line sheets, trade show preparation and set up, sales meeting agendas, event meetings, and all customer related travel and personal appearances.

-Effectively managed high volume phone calls, busy daily appointments and scheduling of local and out of town meeting. Handled all travel arrangements including international.

-Responsible for all outside production including cut tickets, pricing, payment and shipping for U.S and European factories including US customs set up and correspondence.

-Coordinated and participated in sales activities including trunk shows, direct sales seminars and special events, including accommodations, dinners and entertainment.

-Directly involved in promotion and public relations. Coordinated fashion shows, photo shoots and booked and worked with top models and photographers on location and in studio. Styled photo shoots, developed and called runway shows. Was directly involved with outfitting television and movie personalities as well as famous athletes, also worked with costume designers on major films, cable and television shows.

EDUCATION Laboratory Institute of Merchandising New York, NY

Course of study: Fashion Merchandising, Styling and Textile Development

REFERENCES Available upon request

OTHER Licensed Real Estate Agent & Notary Public.

Currently working as a Project Manger: Recently completed a Fashion Company Showroom Build and Pop-Up Shops in the NY area

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