Executive Assistant Office

Binita Chhabi

House No ***, *st Floor, Sec-**, Gurgaon - 122002

E-mail: *********@*****.***, Mobile: +91-997*******/ 798-***-****

Profile

Proven abilities in managing all back office work for the Vice President –Acquisitions& Development, South Asia, Regional Director, Design & Project Management & Market Director of Finance -South Asia.

Custodian of all Development, Design & Technical services And Financial records across the organization.

Key Result Areas

Secretarial

Provides highly sensitive support to the VP & Regional Directors. This requires the exercise of independent judgment and technical knowledge of the assignment.

Coordinate meetings and conferences.

Work closely with the Acquisitions &Development (A&D) Team, Design & Technical Services (DTS) Team & Senior Management.

Work Experience

Marriott International

Working as Admin Assistant to Director Design & Project Management And Market Director of Finance- South Asia. ( May 2017 till date)

To provide all admin support to the Global Design Team & Revenue Team in logistics, ticketing, stay, visa, set up con-calls, organizing meetings, filing expense etc.

Making Domestic, International travel arrangements along with hotel arrangements.

Maintain a record of Legacy Starwood and Marriott Inventory.

Maintain a detailed Master Project including all information about all consultants.

Keeping a track of hotel openings and updating records regularly.

Maintaining all records related to vendors working on Projects.

Keeping a tab on Technical Services Fee and follow up on its remittance by owners in coordination with Finance team.

Expense reconciliation of the team which is in line with the company policy.

Coordinate with internal & external stakeholders to facilitate smooth functioning of the system.

Custodian of Revenue & Technical Services records – DRA/PAR/ Brand Standards/ Design Guidelines/ Look Book etc.

Keeping a track of all financial reports received from various hotels in the region before deadline and compilation of the same.

Checking and approving the Travel Expense Report of the GM’s of the various hotels across the region.

Managing tasks as and when assigned by the Manager.

Hilton World Wide

Executive Assistant to the Vice President- Development-India ( Feb 2016 till Aug 2016 )

To provide admin support to the office of Vice President- Development

Organization & Coordination of SLT Visits & Meetings

Operational Meetings

Employee Town Halls

Department & Team Huddles

Offsite, Competition etc.

Administration & Accounting of End-to-End Travel and Expense related

Preparation and Filing of Documentation

Maintain Business development calendar

Maintain contact list

Maintain log of meetings and regular follow ups

To maintain Owner’s /Potential database

To maintain Owner’s Dossier and Target Dossier

Collating various reports on Financials for all trading hotels, STR trend Reports, summary of the portfolio performance etc.

Tracking the Competitors on their portfolio and their market reports

Record Updation.

Starwood Hotels & Resorts India Pvt. Ltd.

Team Coordinator (A&D, DTS & Legal teams in South Asia) cum Executive Assistant to the Vice President- Acquisition & Development, South Asia (May 2010 to Jan 2016)

Successfully manage an ever evolving diary, proactively predicting when schedules are likely to change and making adjustments where necessary. Ensure all participants are fully informed of all changes. Re-scheduling meetings and travel itineraries at short notice.

Effectively maintain and coordinate heavy calendars, respond to the emails as appropriate, schedule appointments, interviews and meetings. Maintain log of meetings and regular follow ups.

Co-ordinate sophisticated travel itineraries and administering the timely procurement of visas and other travel documentation. Providing detailed travel itineraries (as required) and ensuring that relevant business material pertaining to each trip is collated and presented well ahead of time.

Prioritize and edit all incoming communication, composing responses or redirecting as appropriate, alerting where further action is required and prompting when due.

Organization & Coordination of senior leadership teams’ visits & meetings, employee town halls.

Vetting and filing of deal related documents, preparation of presentations, and support for deal updates on ABCD for A&D team on a monthly basis in the deal process.

Register for various A&D and DTS teams for global conferences and assist with the preparations for conferences working with various teams.

Effectively maintain/update Deal Log report, Database, expense reports in line with company policies, special handling on visa and miles updation on membership.

Procure items as and when required for official as well as personal requirements.

Assist with personal work as required

VKarma capital (An investment fund venture of DLF)

Office Administrator & Executive Assistant to Chief of the Human Resources-(2008 till 2009)

Actively handle general administration of the office.

Provide secretarial assistance to the office of CHRO.

Receive incoming calls, email, faxes and post, drafting responses.

Schedule appointments, interviews and meetings.

Manage recruitment and appointment, staffs leave management, assist in selection of various service vendors etc.

Independent internal communication.

Provide support in admin related work and closely work with admin point of contact – managing vendor relationship, front end communication with key vendors.

Travel arrangement of the senior leadership.

Manage and file expenses on a regular basis.

Vatika Business Centre- Vatika Group

Executive Operations (Apr 2006-July2008)

Handle various services of the business centre like booking meeting rooms, record management of the clientele, vendor management, interaction with the clients- their feedback, managing general administration of the office.

VLCC Personal Care Ltd.

Front Office Executive cum Assistant to R&D Director (Jan 2004- Mar 2006)

Front office management

Secretarial assistance to the R&D Director

Education

Graduate in History( Hons) ~ M.S. College of Women, Delhi University

Higher Secondary- C.B.S. E Board,Apeejay School, Noida

Matriculation –ICSE Board, Mount Carmel Convent School Bhagalpur

Well Versed with Computer Skills-MS Office (Word, Excel, Power Point)

Personal Details

Marital Status : Married

Languages: Hindi and English

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