LINDA C. FORTE
Home: 908-***-**** Cell: 646-***-**** Email: ac8gmm@r.postjobfree.com
ExxonMobil, Annandale, NJ 7/2018–9/2018 Law Department Legal Assistant—Temporary Position
Processed all applications sent to US Department of Patents
Prepared detailed research reports for the department
Involved in massive project to archive10 years of legal files and patents
Aesculap USA, Center Valley, PA: Executive Assistant to Director of Sales 6/2017–6/2018
Guardian Life, Bethlehem, PA: Sales Assistant
Both Temporary Positions
Coordinated extensive international and domestic travel arrangements and expenses
Arranged interviews for job candidates with senior staff members
Assisted in setting up departmental meetings
Maintained confidential HR personnel files and vacation schedules
Royal Truck & Equipment, Coopersburg, PA 12/2016–6/2017
Sales Assistant
Made sure all customers’ warranty issues were resolved
Booked of extensive travel arrangements for company-wide sales team
Instituted new company filing system
Worked with General Manager to design and organize office space
World Class Distribution—Trader Joe’s, Nazareth, PA 1/2016–12/2016
Administrative Assistant to GM of Seven Warehouses Nationwide
Coordinated extensive domestic travel arrangements and reconciled expense reports
Hired outside caterers during extensive warehouse inventory projects
Worked as part of the admin team setting up national teleconference calls
Assisted new supervisors in the organization of the office and instituted new corporate policies
See Management, NYC, NY 2/2013–1/2016
Office Manager/Executive Assistant to President
Was responsible for all accounts receivables—including entering checks into the system
Reviewed all invoices, payments, and communication with clients
Responsible for all payroll, petty cash, and banking
Managed both business and personal calendars for president
Coordinated international and domestic travel arrangements, accommodations, and expenses
Developed filing system for company and created procedures manual
Redesigned office space and liaised with building management
Joseph Paris Naturally, NYC, NY 5/2011–1/2013
Personal Executive Assistant to Founder/Office Manager
Maintained founder’s two residences
Interviewed, hired, and supervised support staff
Instituted financial procedures for company
Was responsible for accounts payable and receivables, payroll, and banking
Established new database system and archived old confidential files
Organized all company photo shoots, interviews, parties, and special events
Managed budget and cost containment
Linda C. Forte p. 2
Home: 908-***-**** Cell: 646-***-**** Email: ac8gmm@r.postjobfree.com
Long-Term Temp Positions 3/2007–4/2011 Executive Assistant
Coordinated extensive international and domestic travel arrangements and expenses
Arranged interviews for job candidates with senior staff members
Developed filing system and created departmental manual
Maintained recruitment database and responsible for all correspondence to job candidates and recruiters
Assisted in setting up orientation sessions for interns, departmental meetings, and processing expenses
Scheduled due diligence meetings, obtained client consent, and all necessary legal documents
Maintained confidential HR personnel files, vacation schedules, organizational charts, and floor plans
Assisted office services: facilitated setup of new hires
IPC Systems, Inc., NYC, NY 4/2006–11/2006
Executive Assistant to CEO of a Global Communications Company
Coordinated CEO’s international and domestic travel arrangements, accommodations, and expenses
Organized global video/teleconferencing and board meetings for senior executives located in 40 offices
Assisted CEO during the company’s complicated sale; entrusted with highly confidential details
Involved in corporate fundraising; worked closely with Gen. Wesley K. Clark, 2004 presidential candidate
MJM Creative Services (a Division of WPP Group Worldwide), NYC, NY 10/2003–4/2006
Executive Assistant to CEO/Administrative Manager of Marketing Firm
Oversaw and supervised administrative staff and facilities department
Developed MJM’s travel and entertainment policies
Assisted finance and instituted policies for the processing of time sheets and purchase orders
Supported Los Angeles and Detroit offices in expense processing and vendor invoices
Dirty Water Integrated, Advertising, NYC, NY 3/1999–1/2003
Executive Assistant to CFO/Office Manager
Oversaw daily agency operations working directly with the managing directors
Interviewed, hired, trained, and supervised all support staff
Managed company payroll, kept complete confidential records of all staff salaries, evaluations,
pay increases, and bonuses
Researched and established a comprehensive health insurance benefits program for employees
Organized company special events, receptions, parties, and high-end client meetings
Developed design of new office space with architects and supervised its construction
Foote, Cone & Belding (FCB Global), Advertising, NYC, NY 7/1996–2/1999
Executive Assistant to CFO
Coordinated all CFO’s in-person meetings and conference calls and booked all complicated international and domestic travel arrangements with the utmost care and detail
Upheld and maintained the strictest confidentiality of agency financial records, reports of all expenditures, employees’ salary information, and sensitive personnel matters
Researched and reviewed all expense reports and non-billable agency jobs
Handled special projects, including managing all vendor and consultant relationships
Designed and drafted agency-wide training and procedures’ manual
Assisted in organization of all agency parties, special projects and events
Proficient in All of the Following PC Skill Sets:
Lotus Notes, MS Excel, MS Outlook, MS PowerPoint, MS Visio, MS Word, PeopleSoft, and QuickBooks
Education
Woods Business School, New York, NY – Secretarial Studies