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Executive Assistant Manager

Phillipsburg, New Jersey, United States
February 11, 2019

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Home: 908-***-**** Cell: 646-***-**** Email:

ExxonMobil, Annandale, NJ 7/2018–9/2018 Law Department Legal Assistant—Temporary Position

Processed all applications sent to US Department of Patents

Prepared detailed research reports for the department

Involved in massive project to archive10 years of legal files and patents

Aesculap USA, Center Valley, PA: Executive Assistant to Director of Sales 6/2017–6/2018

Guardian Life, Bethlehem, PA: Sales Assistant

Both Temporary Positions

Coordinated extensive international and domestic travel arrangements and expenses

Arranged interviews for job candidates with senior staff members

Assisted in setting up departmental meetings

Maintained confidential HR personnel files and vacation schedules

Royal Truck & Equipment, Coopersburg, PA 12/2016–6/2017

Sales Assistant

Made sure all customers’ warranty issues were resolved

Booked of extensive travel arrangements for company-wide sales team

Instituted new company filing system

Worked with General Manager to design and organize office space

World Class Distribution—Trader Joe’s, Nazareth, PA 1/2016–12/2016

Administrative Assistant to GM of Seven Warehouses Nationwide

Coordinated extensive domestic travel arrangements and reconciled expense reports

Hired outside caterers during extensive warehouse inventory projects

Worked as part of the admin team setting up national teleconference calls

Assisted new supervisors in the organization of the office and instituted new corporate policies

See Management, NYC, NY 2/2013–1/2016

Office Manager/Executive Assistant to President

Was responsible for all accounts receivables—including entering checks into the system

Reviewed all invoices, payments, and communication with clients

Responsible for all payroll, petty cash, and banking

Managed both business and personal calendars for president

Coordinated international and domestic travel arrangements, accommodations, and expenses

Developed filing system for company and created procedures manual

Redesigned office space and liaised with building management

Joseph Paris Naturally, NYC, NY 5/2011–1/2013

Personal Executive Assistant to Founder/Office Manager

Maintained founder’s two residences

Interviewed, hired, and supervised support staff

Instituted financial procedures for company

Was responsible for accounts payable and receivables, payroll, and banking

Established new database system and archived old confidential files

Organized all company photo shoots, interviews, parties, and special events

Managed budget and cost containment

Linda C. Forte p. 2

Home: 908-***-**** Cell: 646-***-**** Email:

Long-Term Temp Positions 3/2007–4/2011 Executive Assistant

Coordinated extensive international and domestic travel arrangements and expenses

Arranged interviews for job candidates with senior staff members

Developed filing system and created departmental manual

Maintained recruitment database and responsible for all correspondence to job candidates and recruiters

Assisted in setting up orientation sessions for interns, departmental meetings, and processing expenses

Scheduled due diligence meetings, obtained client consent, and all necessary legal documents

Maintained confidential HR personnel files, vacation schedules, organizational charts, and floor plans

Assisted office services: facilitated setup of new hires

IPC Systems, Inc., NYC, NY 4/2006–11/2006

Executive Assistant to CEO of a Global Communications Company

Coordinated CEO’s international and domestic travel arrangements, accommodations, and expenses

Organized global video/teleconferencing and board meetings for senior executives located in 40 offices

Assisted CEO during the company’s complicated sale; entrusted with highly confidential details

Involved in corporate fundraising; worked closely with Gen. Wesley K. Clark, 2004 presidential candidate

MJM Creative Services (a Division of WPP Group Worldwide), NYC, NY 10/2003–4/2006

Executive Assistant to CEO/Administrative Manager of Marketing Firm

Oversaw and supervised administrative staff and facilities department

Developed MJM’s travel and entertainment policies

Assisted finance and instituted policies for the processing of time sheets and purchase orders

Supported Los Angeles and Detroit offices in expense processing and vendor invoices

Dirty Water Integrated, Advertising, NYC, NY 3/1999–1/2003

Executive Assistant to CFO/Office Manager

Oversaw daily agency operations working directly with the managing directors

Interviewed, hired, trained, and supervised all support staff

Managed company payroll, kept complete confidential records of all staff salaries, evaluations,

pay increases, and bonuses

Researched and established a comprehensive health insurance benefits program for employees

Organized company special events, receptions, parties, and high-end client meetings

Developed design of new office space with architects and supervised its construction

Foote, Cone & Belding (FCB Global), Advertising, NYC, NY 7/1996–2/1999

Executive Assistant to CFO

Coordinated all CFO’s in-person meetings and conference calls and booked all complicated international and domestic travel arrangements with the utmost care and detail

Upheld and maintained the strictest confidentiality of agency financial records, reports of all expenditures, employees’ salary information, and sensitive personnel matters

Researched and reviewed all expense reports and non-billable agency jobs

Handled special projects, including managing all vendor and consultant relationships

Designed and drafted agency-wide training and procedures’ manual

Assisted in organization of all agency parties, special projects and events

Proficient in All of the Following PC Skill Sets:

Lotus Notes, MS Excel, MS Outlook, MS PowerPoint, MS Visio, MS Word, PeopleSoft, and QuickBooks


Woods Business School, New York, NY – Secretarial Studies

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