Executive Assistant Office

Jameie Martinez

Phone: 510-***-****

******.********@*****.***

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Summary Proactive, highly skilled administration professional with over 15+ years’ hands-on experience in diverse office environments. Knowledgeable in current industry trends and technology. Experienced communicator and team player. Success using MS Word, Excel and PowerPoint. Experience

9/2016 – present GlassPoint Solar, Inc. Fremont, CA Sr. Executive Assistant to Chief Technology Officer, Chief Operations Officer & VP of HR

• Act as a confidential assistant to the CTO and Technology executive team; managing calendars and schedules, screening callers, and arranging meetings, appointments, conferences, travel, as directed. Company Notary Public

• Initiate correspondence on a variety of matters requiring an in-depth understanding of policies and procedures. Format, create, produce, and edit correspondence, and other written materials.

• Maintain a management information system, including physical and electronic files.

• Backup support to CEO, when in the Fremont Office, as well as act as the backup to the other office Administrative Staff, understanding duties, train other clerical staff within the office. Perform liaison functions between departments to ensure efficient and sufficient service. Facilitate communication between all departments and help with Board of Director meeting and set up.

• Safety Manager responsible for company to reach 100 percent compliance on all eSafety trainings each quarter.

• Conserves time by reading, researching, and routing correspondence; collecting and analyzing information; initiating telecommunications.

• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

• Prepare monthly expense reports for the executives.

• Maintains confidence and protects operations by keeping information confidential.

• Maintains professional and technical knowledge.

• Perform other projects and responsibilities as requested or required. 2/2016 – 9/2016 Gilead Sciences, Inc. Foster City, CA Executive Assistant to VP of Investor Relations

• Managed and coordinated extensive scheduling for the VP of Investor Relations and the team for internal and external meetings.

• Arranged high volume of global travel, prepared detailed itineraries.

• Processed expense reports, purchase orders, vendor payment approvals and office equipment/supply procurement.

• Coordinated Leadership Team’s participation in investor conferences: secure speaking slots, processed registrations, coordinated meetings.

• Coordinated guest visits, including meetings and conference calls with key executives.

• Interacted frequently and successfully with senior executives and other executive assistants across the company on various matters.

• Organized All Hands Meetings and Annual Team Building events including conference room setup and catering.

• Scheduled interviews and prepared interview schedules.

• Assisted in preparing for Quarterly Earnings Conference Calls and Annual Shareholder meetings.

• Screened and directed incoming calls, maintained distribution lists.

• Managed the department email account and investor hotline. Jameie Martinez

Phone: 510-***-****

******.********@*****.***

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1/2012 – 2/2016 Visa, Inc. Foster City, CA

Executive Administrator to SVP, Head of North America Credit & SVP, Head of North America Debit

• Maintained heavy calendaring and processed expense reports for senior management and direct team.

• Arranged travel (airline and hotel reservations) for executives.

• Prepared meeting materials; assisted with creating presentations, handouts, and other related materials.

• Coordinated across shared site functions including facilities, security, recruiting and human resources.

• Managed logistics for Executive meetings including managing offsite meetings and site-wide events.

• Coordinated conference/meeting room set-up, ordered catering, and made logistical arrangements including greeting and escorting visitors to meeting rooms.

• Assisted with developing and updating PowerPoint presentations, Excel spreadsheets, organizational charts and documents in support of office activities.

• Administrative support duties included but were not limited to preparing and editing correspondence, made copies, prepared binders, directed inquiries to the proper party, and maintained and ordered office supplies.

• Assisted with on-boarding new employees and contractors.

• Provided backup assistance to administrative support team members in other locations. 11/2010 – 12/2011 Innovations PSI San Francisco, CA – Long Term Temporary Assignments Qatalyst Partners; Gryphon Investors; Keefe, Bruyette and Woods Executive Assistant to CEO, Founding Partner, Partner, and Vice President

• Managed access to CEO, Partner’s and Vice President by screening calls and visitors to determine appropriate course of action. Serve as a liaison, with delegated authority.

• Maintained CEO and Partner’s calendar, scheduled appointments without prior approval based on knowledge of CEO and Partner’s responsibilities and issues of importance.

• Monitored and reconciled travel and office expenditures.

• Made complex travel arrangements both domestic and international.

• Interacted and communicated with a strong degree of judgment and discretion.

• Identified and resolved problems that would not require CEO and Partner’s direct involvement.

• Researched information to support conclusions and recommendations. Established and maintained paper and electronic files and records for the CEO, Partner’s, and Vice President. Was able to immediately retrieve information when required.

10/2007- 11/2010 TPG Capital, LLC San Francisco, CA Executive Assistant to Senior Vice Presidents

• Provided office support to four Field Operations Consultants and executives in a variety of settings.

• Arranged extensive travel, transportation, and hotel accommodations.

• Typed and distributed correspondences.

• Maintained heavy calendars, processed expense reports, and answered phones.

• Proofread documents and created materials for presentations.

• Greeted clients and customers, acted as liaisons between departments.

• Negotiated vendor contracts and planned events, conferences, and board meetings.

• Provided back up to Partners and other Field Operations Consultants when coverage is needed. Jameie Martinez

Phone: 510-***-****

******.********@*****.***

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3/2006 – 10/2007 Morgan Stanley Berkeley, CA

Executive Assistant to Managing Director, CEO, and COO

• Effectively managed extremely hectic calendars and schedules.

• Managed a high volume of important documents, maintaining meeting and travel for executives and team.

• Coordinated busy calendars and board meetings, dealing with highly confidential issues and some personal work.

• Coordinated and scheduled conferences and booking public speaking engagements for CEO and take on many other intellectually stimulating projects.

• Arranged travel, transportation and hotel accommodations for the Managing Director, Executive Directors, CEO, and COO when needed and others. Processed expense reports for payment.

• Prioritized tasks with a sense of urgency, while remaining detail oriented. Communicated with high-level executives.

Education Heald College in Hayward, CA

Associate in Applied Science Degree in Computer Business Administration. Awarded: October 2003

Skills Notary Public, Proficient on Outlook, Lotus Notes, Microsoft Word, Excel, Power Point, Salesforce, Skype for Business, WebEx, Oracle, OrgPlus, Concur, Goldmine and Swift. Excellent communication and customer service skills. Notary Public with exceptional organization skills, analytical skills and very detail oriented. Team player, energetic, pro-active, and hardworking with ability to multi-task and learn. Ten key by touch.

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