MONALISHA SHAW

Mobile: +91-995******* Mail : ac8g6b@r.postjobfree.com

A result oriented professional with having 8 years of experience in General Administrative/personal Assistant & coordination.

Career Conspectus

Experience in managing the complete tasks involved Assisting & Administration.

Calendar/Diary Management.

Working closely with the L-Team members & managers for administrative support.

Proficient in handling and Assisting- Employee engagement, organizing events, Vendor Management, coordination, travel & hotel booking.

A keen communicator with ability to relate to people across all hierarchical levels in the organisation.

Professional/Academic qualification

MBA in HR & IB from IMT Ghaziabad (Part time)

PG in Office Management (secretarial) from YMCA in 2008

B.com (P) from Delhi University in the year 2004-2007

12th from R.B.S (C.B.S.E board) in 2004

10th from R.B.S (C.B.S.E board) in 2002

Experience

Currently working with Make my trip. Com as a Senior Executive Assistant (Admin) - Reporting to Admin Head from 2014

Handling walks in clients and understand their query related to travel and try to escalate the matter.

Supervising visitor management & processing the payment of the customers.

Diary /calendar management, organizing and maintaining diaries, blocking calendar & making appointments.

Manage and coordinates visits of high level officials and business contacts

Manage travel bookings (Dom and int.) and fulfilling the visa requirement documentations.

Booking Meeting/conference rooms, coordinate with IT dept. for the setup of equipment’s for the internal and external meeting.

Organizing video conferencing & tele conferencing with the stakeholders and with expats.

Handling the Expats and Foreign delegates & make sure their breakfast, lunch are being taken care of.

Undertake the tasks of receiving calls, take messages and routing correspondence on behalf.

Planning/organizing events, working closely with the employee engagement team.

Record keeping of all confidential files & agreements. Creating monthly expense report.

Organizing and planning the offsite tours of the department, managing travel bookings and expenses.

Maintaining files of all vouchers, personal expenses and coordinating with finance team.

Meeting vendors and negotiating with them the quality, quantity and prices of products.

Maintaining files for the invoices of payments of the vendors, clearing of bills &timely payment.

Dealing with Hoteliers and agents for internal bookings.

Worked with Themes learning Expressions Pvt. Ltd. In Delhi as an ‘Assistant Trainer/ Admin Operation exe.’ from Feb 2013- Feb 2014

Worked as an assistant Trainer under the team of seven, making of curriculum, planning of teaching methodology.

Counsel the parents and guiding them to go for suitable Programs.

Coordinate with senior trainer regarding class activities.

Attending various workshops, meeting the parents once a month to communicate with them and to inform them about the progress of their Child.

Attend staff meetings, parent’s appointments, and others as directed by the Head of department

To upkeep the weekly notices and events for the team.

To keep record of all monthly resources and send requisition to the management.

Organizing summer events and by having tied up with different schools.

Calling parents and informing them about new programs and enrollment process.

Handling the enrollment fee and making invoices and transfer the amount to the accounts department and coordinating with them.

Organize Motivational activity and Employee engagement activity/events for Birthday’s or Anniversary’s, fun activities, monthly/occasional lunch.

Vendor management- Timely AMC renewal of all vendor’s, verification of bills & making payment.

September’09 to August 2012 with Brawn Pharmaceuticals Ltd. (Corporate Office), Delhi

HR Executive (HR/Admin); Reporting to HR Manager

Responsible for recruitment cycle, handling & closing multiple requirements simultaneously and handling the Selection / Joining Formalities.

Developing and maintaining good relationship with employment agencies and other recruitment resources.

Contacting add agencies for add post, negotiate with them and contacting different institutes & vendors for having various opening in our company.

Maintenance of Employee Personal files and other HR related records.

Handling induction of new joiners along with orientation.

Making Offer Letters & Appointment Letters.

Attendance & Leave Management-Looks after leave and attendance of all employees with regular update.

Making Entries of all new joinee and making salary in Payroll software.

Responsible for verifying the expenses of field staff as well as office and reimburse the expenses according to it.

Responsible for the vendor Management, to ensure the timely payment to the suppliers.

Booking Guest house or hotels for training & meeting purposes.

Responsible for arranging the training session & meeting according to the requirement.

Taking care of the Office administration/ supervising the administration.

Personal Details

Date of Birth: 13th May 1986

Father’s Name: Mr.R.C Shaw

Nationality: Indian

Sex: Female

Marital Status: Married

Language Known: Hindi, English, Bengali

Current/Permanent Address: 29B/88 Block, C.R Park New Delhi- 110019

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