Manager Assistant

Administrative Professional

Proactive Administrative Professional with a history of supporting leaders in fast-paced environments assisting executive “C” level management to include Project Management, Program Execution and Compliance Coordination, including NEPA

Experienced Office Manager

Experienced in project and records management

Strong organizational, technical, problem solving and interpersonal skills

Proficient in Microsoft Office Suite with advanced skills in Word and Excel

Proficient in QuickBooks Pro

Knowledge of Microsoft Project, Adobe Acrobat Pro, Power Point, Google Suites

PROFESSIONAL SKILLS

ADMINISTRATIVE PROFICIENCIES

Provide direct support to business project teams.

Event management and facilitation of critical meetings and presentations. Develop meeting agenda; coordinate meeting logistics; capture meeting minutes; record action items and follow-up on action items.

Technical writing skills and experience in developing, writing, proofreading and editing material for reports, manuals, briefs, proposals, bid documents, instruction books, catalogs, and related technical, scientific and administrative publications.

Assist in development, review and finalization of presentations, proposals and reports.

Provide ad hoc support to other project teams within an organization.

Develop business processes and establish procedures to streamline and improve existing policies.

Recommend changes and provide structure to implement new efficient workflow processes.

PROJECT AND RECORDS MANAGEMENT

Assist project manager(s) in managing project workflow. Prepare and maintain project schedules.

Support project tracking and reporting to include proposal tracking, financial accounting, contract submittals and drawings, change orders and correspondence.

Experienced in the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records and financial data.

Search electronic sources, such as databases or repositories, or manual sources for information.

BOOKKEEPING AND ACCOUNTING SKILLS

Experienced in basic accounting principles and procedures including accounts receivable, accounts payable, billing, credit verification, petty cash management, bank statement and credit card reconciliation.

Operate computers programmed with accounting software to record, store and analyze information. Proficient in QuickBooks.

Receive, record and bank cash, checks and vouchers.

Code documents according to company procedures.

Reconcile or note and report discrepancies found in records.

Create, amend and track purchase orders.

Generate and track invoices and payments.

EMPLOYMENT HISTORY

Self Nov 1, 2017 – Present

Administrative Professional/Virtual Assistant: Working as an independent contractor, provide administrative and managerial support to companies including project management/coordination, program execution, compliance coordination, technical writing, financial accounting, scheduling, office administration, and client care.

Czero, Inc. March 10, 2014 – Oct 5, 2017

Office Manager. Responsible for all the administrative and support activities for Czero staff and other personnel. Working directly for the CEO, COO and VP of Engineering oversees areas within Human Resources, Finance, Purchasing, Marketing, Document Management, Facilities Management, and Compliance with applicable laws and regulations. Successfully assisted the company grow from 7 employees to 25-30. Duties include office management, bookkeeping, purchasing, human resources, travel coordination, small event planning, marketing coordination, project management assistance and customer and vendor communications.

S. Tinney Associates, Inc. 1995 – March 2014

Administrative Professional/Virtual Assistant: Working as an independent contractor, provide administrative and managerial support to companies including project management/coordination, program execution, compliance coordination, technical writing, financial accounting, scheduling, office administration, and client care. A sample list of projects includes:

Adecco USA – Accounts Payable Specialist - Temporary position (Nov 2013 – March 6, 2014).

Haida Energy, Inc. – Administrative Coordinator for the construction of Phase I - Reynolds Creek Hydroelectric Project (Jan 2011 – May 2013).

Vestas Technology R&D – Technical Writer, Temporary Position (Nov 2008 – April 2009).

Lake Dorothy Hydro, Inc. – Licensing Administrator and NEPA Compliance Coordinator for a hydroelectric project near Juneau, Alaska (1995 – 2003).

Alaska Electric Light & Power Company – Permitting Coordinator and NEPA Compliance Coordinator for a variety of utility related projects - transmission lines, substations, license amendments. (1995 – 2009).

Haines Light & Power Co, Inc. – Assistant Licensing Administrator and NEPA Compliance Coordinator for licensing a hydroelectric project near Haines, Alaska (1992 – 1996).

KJS Associates, Inc. – Assistant Public Involvement Task Manager for the Southeast Alaska Transportation Plan (1997).

Livingston Slone/Dames & Moore – Public Involvement Task Manager for the Environmental Impact Statement on a NOAA Consolidated Facility in Juneau, Alaska (1995-1996).

Alaska Electric Light & Power Company 7+ years

Administrative Assistant to the Vice President of Power Generation. Coordinate office services of department to increase vice president’s availability for executive level responsibilities. Duties included clerical and administrative functions such as composing correspondence and attending meetings requiring knowledge of executive’s views and some understanding of technical matters; document meeting minutes and create action lists; records control and expense reporting. Assist in generating and tracking financial budget including research and collection of financial data. Prepare, research and write technical reports and correspondence related to power generation studies and Federal and State environmental compliance issues. Work as liaison between other company departments, consultants, vendors, government agencies, and general public.

EDUCATION

B.S., Consumer Sciences and Public Policy, Colorado State University (Fort Collins, CO).

Contact this candidate