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Administrative Assistant

Brea, California, United States
May 01, 2019

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**** ******* ***** ****, ** **821, Cell: 714-***-****


I am an experienced hard-working person who can help keep your office, work calendars, files and meetings organized and efficient.


• Strong verbal and written communication skills

• Message taking

• Email correspondence

• Directing guests and visitors to the correct departments

• Friendly and positive attitude

• Proficient with Microsoft Office software

• Familiar with QuickBooks

• Comfortable with new technology

• Quick learner

• Setting appointments and calendar keeping

• Data entry

• Filing both electronically and physically

• Familiar with most office equipment

• Keeping office supply inventory/ordering office supplies

• Organized, prompt and accountable

• Coordinate office activities

• Knowledgeable about making travel arrangements

• Prepare for meetings

• Strong problem-solving skills

• Create basic spreadsheets with Excel

• Works well in a team or independently without much guidance


10/2013 to 11/2018

Office Manager

Far Horizons Montessori School Orange, CA 714-***-****

Responsibilities included but were not limited to:

• Managing office operations

- answering phones

- sending and responding to emails

- making copies, scanning and faxing documents

• Acting as the receptionist

• Responsible for keeping the office neat and organized

• Excepting and signing for mail and packages

• Providing information to the public, parents, students and staff regarding school policies and procedures

• Scheduling appointments and meetings for administration, teachers, parents and students

• Maintaining school, students and staff files and databases

• Handle very sensitive and confidential information and documents

• Proficient in using Microsoft software to prepare reports, presentations, proposals and correspondence on behalf of the school

• Inputting and maintaining computerized records for Social Service's requirements

• Giving tours of the campus to potential school families

• Assisting with enrolling and dis-enrolling students

• Processing updating and maintaining student files

• Preparing newsletter, flyers, and other printed material

• Administering routine first aid, dispensing student medications and recording incidents into required logs and forms

• Contacting parents by phone or email regarding their child's absence, health, behavior and other issues

• Creating, preparing and updating a variety of records, logs and files

• Assigning jobs and duties to afternoon school teaching and cleaning staff

• Participating in staff development meetings as required

• Maintain and update the school website

01/2012 to 08/2013


CRM Lien Services Brea, CA 714-***-****

Responsibilities included but were not limited to:

• Acting as the receptionist

• Greeting visitors and guests

• Receiving and signing for documents and packages

• Answering phones

• Sending and responding to emails

• Making copies, receive and send faxes and scanning documents into the computer

• Heavy filing

• Going to the post office on a daily basis

• Attending monthly staff meetings

09/2008 to 12/2011

Substitute Teacher

Plymouth Christian School Whittier, CA 562-***-****

Responsibilities included:

• Contacting employer one day prior to get job details for the day(s) I would be working

• Arriving on time with a few alternative activities for the assigned age group in case there is not enough assignments planned in the teacher's lesson plan

• Acclimate and become familiar with the school and classroom layout

• Following as closely as possible to the teacher's plans to guarantee optimal learning and normal daily routine for the children

• Assign classwork and homework according to the teacher's lesson plans

• Maintain a well-managed classroom

• Create a positive learning environment

• Supervise students writing notes throughout the day

• At the end of the day write a detailed summary of the activities and events for the day



Early Child Development

Fullerton College Fullerton, CA

I have an Associate Degree in Early Child Development

Description of major: Studying the different physical, behavioral and cognitive stages of a child's development.

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