Document Control Assistant

EXPERIENCE SUMMARY

• * years of Retail experience

• 5 years of Administration Assistant

• 5 years of Computer technology- training and development

• 3 years of Human Resources Assistant

• 3 years Document Control

• 3 years SharePoint Administrator

SKILLS & STRENGTH

Ability to handle and prioritize multiple projects

Compiling end of the month financial reports for operations

Self-Starter and organization skills

Assisting Operations with their weekly reports and designing the standard operation procedures

Document Control and SharePoint Admin for the Border West Expressway El Paso Texas

Reviewing and revising documents to include engineering notes, specifications, RFI, Standards and procedures

Reproduce, distribute, metadata field is accurately updated and maintained in each Master Deliverables Register store and retrieve necessary documentation.

Understanding what is contractual obligation of the contractor to the client oversight.

Process incoming and outgoing correspondence in a timely manner

Building the schedule matrix from the developer agreement and technical provision contract.

Centrally manage & create RFl’s, Transmittals, Submittals & Change Orders, securely delivered for review and approval

Cover sheets for all document packages created automatically

Understanding Work Breakdown Structure

Prepare Monthly Reports for departments records tracking deliverables.

Contract development breakdown of construction department’s responsibilities’ and closeout with substantial completion documents needed.

Working closely with oversight on designing the closeout requirements. Attending all meetings for closeout procedures.

Prepare records for inactive storage according to the Records Retention Schedule; copy and scan documents as needed to perform distribution and storage duties.

Design and create closeout matrix, gathering information from developer agreement and technical provision.

Maintaining log of engineering document releases and revisions

Entering contacts, purchase orders and other set-up criteria in the electronic data management system.

Coordinating with Project Management, Discipline Leads, Supply Management and Construction Management during project execution.

Uploading documentation to Client’s and 3rd Parties data systems, tracking packages and comments.

Scanning, copying, filing, and distributing data according to project procedures.

Working in collaboration with all departments to support, and manage document control

Tracking documents through approval process

Managing history and current revision in SharePoint of all submittals and transmittals. Revisions are noted on all correspondence with client(s).

Document Control- Tools SharePoint, FTP Site, Blue Beam, Printers, Adobe Pro, Nintex, Adobe Photoshop, Adobe Acrobat, Training 3rd parties and client on documentation retrieval processes

SharePoint- Security Groups, Meta Data, Creating Designing and Maintaining Sub-Sites, Workflows, Create Design and Maintain Libraries and Lists, Setting up Partner Accounts, Maintain and Design S.O.P, Training the end user on SharePoint libraries

EXPERIENCES AND ACCOMPLISHMENTS

Kiewit Construction South Central District

-Receive, log, track, and distribute documents in both electronic and paper format for project record maintenance. -- Update and maintain project document control procedures and record keeping databases.

-Quality Assurance tracking RFC packages that are current and up to date.

-Informing the quality department on issues of Plan packages not up to date and following up with early start meetings

- Compiles and maintains control records and related files to release blueprints, drawings, and engineering documents.

- Storing, managing, and tracking engineering documents and maintaining project records and tracking logs.

- Manage and maintain an electronic filing system for required documentation by specific large integrated jobs/project

Alorica

-Admirable experience in credit card and banking segment,

-Working knowledge of operations and procedures applicable in credit card processing

-Created and processed new accounts for credit card

-Proficient in computer related online and windows based applications

-Ability to solve conflict and other related issues

-Ability to take decision independently upholding set rules and regulations.

University of Texas

-Developed workshops for students, staff and professors that consisted of but not limited to software and presentation development workshops. Feedback score for 2013=91%, feedback ratings for 2014=93% on workshop evaluations by students, staff and professors. Increased student awareness of computer lab from 79% in 2 years.

-Audience engaged through use of techniques such as analogies, illustrations, humor, with an appealing style.

-Workshops taught weekly Beginners in Excel, Word and PowerPoint. Advanced workshops in Prezi and PowerPoint

-Co-ordinates arrangements for special events, setup teleconference meetings.

Freeport-McMoRan -Designed the Employee Self Service workshops which had an attendance of over 350+ employees, training workshop was conducted in 3 ways small, large group settings and one-on-one. Worked one-on-one with employees that had difficulties with on-line set up. Designed a worksheet, flyers and step by step instruction guide. Assisted with ice cream social and cookouts in which increased employee morale. Built an employee data metric on employee retention of state, federal and company laws and regulations. Achieved training entry level managers in managerial essentials which include leadership and soft skills development.

Burlington Coat Factory

Lead floor sales in the Linens department household wares, linens, wall décor and luggage

-Supervised 4 employees in department to ensure that company procedures were followed

-Decrease shrinkage issues from 2.8% from a 12.08% in one year, which resulted in receiving bonus checks for decrease shrinkage. Only 3 employees per quarter received bonuses out of over 3500+ employees

EMPLOYMENT HISTORY

DOCUMENT CONTROL Clerk/SharePoint Administrator, Kiewit Construction 11/2015-Current

CREDIT ACCOUNTS, Citi Bank, Alorica, El Paso 01/2015-11/2015

ASSISTANT TECHNOLOGY LAB, University of Texas at El Paso 09/2012-12/2014

HUMAN RESOURCE GENERALIST INTERN, Freeport & McMoRan, 06/2014-08/2014

LEAD FLOOR SALES, Burlington Coat Factory El Paso, 08/2007-01/2012

EDUCATION

University of Texas at El Paso (UTEP): Bachelor of Business Administration in

2014 Human Resource Management

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