Administrative Assistant Executive

CINDY CUTHBERTSON

Henderson, NV ***** ************@*****.*** 702-***-****

SUMMARY

Seasoned administrative professional with over 20 years of experience reflecting a record of increasing scope and responsibility

Diverse background in executive support, corporate communications, event management and finance

Strong organizational skills, precise and thorough ensuring work is completed with a high level of attention to detail and accuracy

Skilled at performing a full range of complex responsibilities requiring confidentiality, problem-solving, flexibility and forward thinking

Dedicated, reliable and focused with sound judgement and decision-making abilities

TECHNOLOGY & SOFTWARE

Microsoft: Outlook, Word, Excel, PowerPoint

PCs & Mac

Concur

Workday

SharePoint

WebEx, GoToMeeting, SkypeMeeting

Aristocrat Technologies, Inc. Las Vegas, NV August 2012 – February 2019

Executive Administrator to SVP of Product Strategy, VP of Global, Engineering, SVP of Business to Business Interactive, VP of Program Management & Operations

Provide comprehensive administrative support to senior level executives and their teams including:

Managed multiple executive calendars in global time zones, independently prioritizing updates and conflicts; coordinate virtual meetings using WebEx and Skype for Business

Reconciled multi-departmental expense reports and review/approve team expenses on behalf of executives

Arranged complex and detailed executive travel arrangements both domestically and internationally; coordinate, review and approve travel itineraries for employees across four global teams

Composed and prepare correspondence, develop and assist with meeting agendas and minutes, presentations and special projects

Managed logistics for leadership off-site meetings, group team building and volunteer events, and annual conference support at the Global Gaming Expo

Managed on-boarding process, development of training materials, department space allocation and forecast, procurement of equipment, and facilities work orders for new hires

Greater Las Vegas Association of REALTORS® Las Vegas, NV Dec 2010 - Nov 2011

Executive Assistant to CEO and the Board of Directors

Managed heavy and fluid calendar, proactively resolving schedule changes and conflicts

Screened and prioritized incoming calls, email and mail correspondence on behalf of the CEO

Organized travel, processed expense reports and maintained confidential files

Managed logistics for the Board of Directors and Executive Committee monthly meetings; responsible for assistance in planning the marketing of GLVAR Quarterly General Membership Meetings, Bi-Monthly Broker’s Breakfast Forum, Annual Leadership Retreat, Installation Dinner/Dance Gala, Past President’s Annual Luncheon, President’s Appreciation Dinner and other events called throughout the year

Coordination of Annual Elections for GLVAR Board of Directors including handling of applications, marketing submissions, and meeting schedules

Accounting duties included expense reporting, budget planning, purchase orders, GL coding, and profit and loss statements.

Cindy Cuthbertson 2

Trammell Crow Residential Las Vegas, NV July 2008 - March 2010

Administrative Assistant to VP and Construction Team

Managed all day-to-day operations of busy construction office including general reception duties, screening incoming calls, greeting visitors, and coordinating FedEx and Courier Services

Managed employee equipment needs, order and track personal staff items including cell phones, computers and corporate credit cards

Maintained office supplies for main office and all job site trailers, provided training on all office equipment; copier, fax, scanner, and phones

Coordinated relationships with general office vendors to set up new accounts and resolve any issues or billing questions

Processed and tracked all expense reports and credit card receipts for management and staff

Managed planning and logistics of company-wide activities and office events

Coordination and processing of all construction reprographics orders, tracking, logging and notification to staff for ongoing project architectural map changes

Assisted Project Manager to verify and distribute subcontractor checks; collected and processed releases and other pertinent documentation

Processed project job submittals and change orders for the VP of Construction and assisted with monthly draw process for each project

Developed and maintained the vendor/subcontractor qualification and licensing information processes.

Auto Collision Appraisal Inc. Las Vegas, NV December 2006 - July 2008

Administrative Assistant to Owner

Managed complex calendar and proactively resolved schedule changes and conflicts

Planned and booked travel including air, hotel, ground transportation; expense report reconciliation

Primary Customer Support representative handling inquiries from insurance companies and appraisal field adjusters

Developed marketing materials using Corel and Adobe Photoshop software

Maintained accounts receivable, banking, data entry, petty cash maintenance, and accounts payable coding

Organized meetings, events, conferences; secured conference space, audio visual requirements, caterers, drafting and distributing communications, coordinating presentations, meeting agendas screening of phone calls, email and handing of confidential correspondence for owner.

Greenspun Corporation Las Vegas, NV June 2006 – November 2006

Administrative Assistant to the VP of Finance and Team

Provided effective calendar management; arranged appointments, meetings, conference calls

Assisted with special projects, meeting coordination and travel

Maintained filing of for hard copy/computer files and database system for confidential records and banking statements for the Greenspun family

Assisted finance team with processing of annual tax returns for all Greenspun companies

Managed expense reporting across all teams

Heavy time and labor-intensive copying/scanning projects for tax audit preparation

Backup to front desk office receptionist on multi-line phone

EDUCATION

Some college courses, Microsoft Office Certified – Michigan

REFERENCES Available upon request

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