Administrative Assistant Executive

Sheree Gocan

Woods Avenue, Roosevelt, NY ***** 516-***-**** ***********@*****.***

PROFESSIONAL SUMMARY

Project Coordinator with two decades of experience in corporate, public and private sectors. Confident and detail-oriented. Adept at building and maintaining professional relationships with all levels of personnel. Strong interpersonal, communication and presentation skills. Advanced analytical & critical thinking capabilities, and technological proficiencies. Associate’s Degree in Accounting.

HIGHLIGHTS IN EXPERIENCE

June 2016 - Present

EtQ,LLC

Renewal Coordinator

Farmingdale, NY

Processing and entering all new purchase orders for renewals in Reliance database

Bill customer renewals in Reliance database and update renewal forecast in Microsoft Excel

Creates/reviews and approves renewal Excel files including additional licenses, re-instating, and reducing licenses.

Assists Finance Director and CFO with any special projects. Assists Finance Department in processing invoices at quarter ends. Provides accurate monthly forecasting to Finance Director.

Maintains and updates Technical Support and Maintenance renewal procedures and work instructions.

Collaborates with Legal Department regarding annual Renewal Form updates. Assist Sales, Legal, and Marketing departments with Tech and Maintenance pricing

July 2004 – October 2015

Windstream Communications

Project Coordinator

Melville, NY

Processed all aspects of orders for new and existing customers. Reviewed order packages to insure the appropriate charges, products and documentation were included and authorized.

Addressed requests for existing service changes/additions, input using appropriate mainframe systems and completed billing to reflect changes. Reported developments to Project Manager using spreadsheet reports.

Interpreted specifications, blue prints, job orders, company policy, and procedures for customers and colleagues. Worked directly with internal/external customers, gaining a clear understanding of the products to insure accurate and timely production.

Facilitated and coordinated the work of multiple project teams. Engaged in the establishment and implementation of new projects to support the Project Manager.

February 2003 – July 2004

Dow Jones & Co.

Executive Assistant

Mineola, NY

Processed monthly accounts payable, accruals and reconciliation for Regional Office utilizing Excel. Prepared internal reports tracking, measuring and demonstrating organizational compliance performance and provided feedback on areas for improvement.

Monitored all customer situational elevations, including manger’s responses, followed-up with customer within the 2-week company mandated schedule, and recorded correspondence in contact history.

•Orchestrated all aspects of administrative management, directory maintenance, logistics, and equipment inventory and storage. Served as central point of contact and support for Executive Vice President.

July 2001 – February 2003

Vassalotti Associates Architects

Administrative Assistant

Lake Success, NY

Served on the architectural proposal team, participating in weekly team updates with project development, and maintained familiarity with current research and best practices related to instructional trainings and assessments.

Supported development of new projects, including participation in small-scale market-testing and creating models for subsequent development in conjunction with other staff.

Delivered multifaceted office support, updated and maintained group calendars, maintained office supplies and organized orders to ensure efficient workplace operations.

April 1997 – July 2001

Market Guide Inc.

Administrative Assistant

DRIP Analyst

Lake Success, NY

Monitored and maintained electronic filing of Edgar documents (SEC filings) and distributed them to the appropriate analyst in a timely manner to assure adherence to deadlines.

Received and posted earnings announcements from public companies. Retained database of 12,000 companies.

Reduced annual cost of equipment acquisition/replacement by 25% company-wide, over three years, managing inventory of assets and supplies, monitoring critical level of stocks, sourcing for suppliers and efficient invoice submission.

Accurately performed computerized clerical duties, substantiated orders, obtained work lists and documentation of all collections, and facilitated delivery of specimens to the appropriate areas in the laboratory within established time lines.

EDUCATION

May 2009

Nassau Community College

Associate of Science, Accounting

Garden City, NY

SKILLS

Proficient in MS Office applications: Word, Power Point, Excel, Project, Outlook, OneNote

Additional application proficiencies: Oracle, QuickBooks, Lotus Notes

ADDITIONAL INFORMATION AND TRAINING

Contact this candidate