Executive Assistant

Andrea N. Whittemore

**** ********** ***** *****, *** Vegas, Nevada 89131

Phone: 661-***-****

Email: ******.************@*****.***

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Objective: Obtain full-time position with a solid and successful company geared towards excellent customer service while utilizing the opportunity to offer proven and developing skills. The possibility for continued growth and education within the organization is ideal so that I may utilize my skills and experience to further my professional goals and the goals of the company that chooses to employ me. Summary of Qualifications: Possesses excellent administrative skills, written and verbal as well as customer service skills. Proficient knowledge of Microsoft Word, Excel, Outlook, and PowerPoint. Ability to work independently with little or no supervision, or in a team environment. Self-starter and capable of multi-tasking and prioritizing conflicting tasks. Excellent organizational skills, detailed oriented and a quick learner.

Work Experience:

RubinBrown LLP January 2018 – Present

Executive Assistant/Production Specialist Assurance Department Managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that can be confidential in nature; arranging complex and detailed travel plans, itineraries and agendas; and compiling documents for travel-related meetings for Office Managing Partner, three Assurance Partners and Business Advisory Service Partner for Public CPA firm of 700+ employees.

Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Partners including those of a sensitive or confidential nature. Provides critical editing and formatting oversight on Financial Statements, Auditor Communications, Management Letters, Engagement Letters and Board of Trustee Meeting documents for clients. Ensures items presented to clients meets formatting requirements and are of high quality and detailed work using established formatting and procedural processes of company standards. Assist administrative support staff in Las Vegas Office in the Tax, Business Advisory Services and Entrepreneurial Services Group to ensure quality and timely responses to firm and client needs. Worked closely with Production supervision in St. Louis, to complete client deliverables to company standards.

Absolute Dental Management January 2016 – December 2017 Executive Assistant to CEO, CFO & COO

Managed an active calendar of appointments; completed expense reports; composed and prepared correspondence that was confidential in nature; arranged complex and detailed travel plans, itineraries, and agendas; and compiled documents for travel-related meetings for CEO, CFO, and COO of 400+ employee Dental Service Organization.

Researched, prioritized, and followed up on incoming issues and concerns addressed to the CEO, CFO and COO including those of a sensitive or confidential nature. Worked closely and effectively with the CEO, CFO and COO to keep him/her well informed of upcoming commitments and responsibilities, followed up appropriately. Andrea N. Whittemore

5874 Whispering Sands Drive, Las Vegas, Nevada 89131 Phone: 661-***-****

Email: ******.************@*****.***

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Absolute Dental Management (Continued)

Prioritized conflicting needs; handled matters expeditiously, proactively, and followed through on projects to successful completion, often with deadline pressures. Organized Board meetings, to include preparing and binding board documents, arranging meals, transportation, and lodging for board members.

Marketing/Advertising Coordination.

Ordered uniforms, business cards, appointment cards, and other print items for 25 practices and 400+ employees throughout northern and southern Nevada. Managed front desk to include supervising Administrative Assistant and Courier that were direct reports to the Executive Assistant.

Handled conflicts and situations that arose between departments and proactively worked with managers and supervisors from other departments to find solutions. Coordinated holiday parties and other events as necessary. Performed other duties as assigned or necessary to support the CEO, CFO and COO both personally and professionally.

Naqvi Injury Law March 2015 – January 2016

Legal Assistant/Receptionist

Assisted case managers on over 460 files, to include entering new cases into firm software, sending letters of representation to insurance companies, clients, and sending spoliation letters to appropriate corporate entities. Ordered traffic accident reports from appropriate authorities. Sent balance requests to medical providers and health insurance to obtain final amount due for attorney negotiations. Followed up on non-responses for lien rep letters to insurance companies, medical providers, and police departments.

Established professional and courteous relationships with medical providers, insurance companies, and police departments.

Maintained confidential files for all pre-litigation clients. Completed Facilities duties as needed such as archiving closed client files, and transporting them to storage. Organized maintenance projects.

Assisted in charitable projects with the KLUC’s 14th Annual Toy Drive and decorated 30ft donation Christmas tree at Opportunity Village’s Magical Forest. Andrea N. Whittemore

5874 Whispering Sands Drive, Las Vegas, Nevada 89131 Phone: 661-***-****

Email: ******.************@*****.***

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National Test Pilot School August 2009 – August 2014 Assistant Registrar/Executive Assistance to Director Performed general duties as assistant registrar/executive assistant to the director of the National Flight Test Institute and the National Test Pilot School. To include answering phones, faxes, email correspondence, set up visitor meetings with appropriate staff, coordinating tours of the organization and its facilities.

Interfaced daily with foreign and domestic test pilot instructors and engineers, and student flight test pilots and engineers from 10+ countries as well as employees, management and executives at all levels via face-to-face, telephonic and email exchanges. Handled sensitive personnel data and maintained confidentiality.

Responsible for creating and maintaining student grade books on a bi-annual basis. Ensured students were enrolled in correct Master’s program to receive appropriate degree upon graduation from the National Flight Test Institute, the degree granting arm of National Test Pilot School. Responsible for maintaining California certification for the Board for Private Post-Secondary Education (BPPE). Coordinated executive visits, arranged meetings and catering, also coordinated BBQ Socials for students and staff, to include grilling, set up and tear down of events as well as arranging catering. Assisted in coordinating 2 black tie graduations (75+ people) per year. Organized travel accommodations for students and faculty, both foreign and domestic, as individuals and groups for Capstone projects, SETP (Society of Experimental Test Pilots) and SFTE (Society of Flight Test Engineers) symposiums and industry site visits involving multiple destinations in complex trips.

Larry Lilley Motorcycles April 2005 – May 2009

Office Manager/Bookkeeper/Finance & Insurance Manager Responsible for Daily Accounting Procedures, Deposits, Balance End of Month, and Cash Management.

Maintained Accounts Receivable & Accounts Payable, including Collections. Managed Month End Reports for accountant. Worked directly with accountant for compliance on several state and Federal subjects to maintain current financial information. Completed paperwork for customer sales of Motorcycles, ATV’s and Personal Watercraft for cash and financed purchases. Prepared loan packages for submission to multiple lenders to ensure timely funding.

Managed insurance sales and bookkeeping for insurance business. Handled DMV requirements for vehicles, carriers and vessels. Initiated and organized transfer of bookkeeping records and reports to computer format. Handled tax payments to the California State Board of Equalization. Maintained OSHA Compliance for Larry Lilley Motorcycles and Pick-A-Part yard for motorcycle, ATV and watercraft.

Andrea N. Whittemore

5874 Whispering Sands Drive, Las Vegas, Nevada 89131 Phone: 661-***-****

Email: ******.************@*****.***

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Paralegal Certificate – 12/2015 GPA 3.6 Phi Theta Kappa Notary Public – Commission Expires 03/2020

Professional References:

Dave Drzewiecki – CEO, Absolute Dental Management 216-***-**** Will Kohl – Former GM, Larry Lilley Motorcycles, Sales Consultant, Carter Powersports 661-***-**** Julia Conboy – Accountant, JB Accountants 702-***-**** Samantha Huff-Schlueter, Manager Assurance Services, RubinBrown 636-***-**** Sharon Hinkson – Executive Assistant, RubinBrown 702-***-**** Michele Brady – Supervisor, Production Specialist, RubinBrown 314-***-****

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