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Executive Assistant Administrative

Location:
Toronto, Ontario, Canada
Posted:
December 17, 2018

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Resume:

CAROLE POPOWICH

** ******* ******, ***. #***, Toronto, ON M6K 2Z8

Cell: 647-***-****

ac7zri@r.postjobfree.com

HIGHLIGHTS/SKILLS

•Over 30 years demonstrated capacity to provide comprehensive support for executive level staff, excel at scheduling meetings, arranging travel, and managing all essential tasks.

•Strong ability to take direction and complete tasks within deadlines with minimal or no supervision

•Advanced MS Word, Access, Outlook, Excel, PowerPoint, Lotus Notes, Adobe Acrobat, NetSuite and QuickBooks skills

EDUCATION

HUMBER COLLEGE

Marketing Diploma 1985-1987

CANADIAN SECURITIES INSTITUTE

Canadian Securities Course Certificate, Registered Representative Course 1988

GEORGE BROWN AND RYERSON

Intermediate and Advanced Accounting Courses 1994

PROFESSIONAL EXPERIENCE

VARIOUS TEMPORARY OPPORTUNITIES Aug 2015 - the present

Executive/Administrative Assistant – The Toronto Star, Toronto Catholic District School Board, Continental Gold Corporation, EOne Entertainment, BDC, Oracle, Aramark, Marcovitch & Associates., Scotiabank, CREIT Management L.P.

•Calendar Management, meeting preparation, payroll, processing expenses and invoices, travel arrangements

NEO EXCHANGE

Office Coordinator Nov 2017 – May 2018

A/P using NetSuite, expense reporting, bank reconciliation, Market Data analysis, ordering supplies, maintaining kitchens and boardrooms

Special projects as needed

TRIVEST DEVELOPMENTS

Administrative Assistant - Property Management Mar 2017-Nov 2017

Supports the Vice-President

Responsible for all tenant correspondence and excel spreadsheets

HUMBER RIVER REGIONAL HOSPITAL

Program Assistant (contract) Pharmacy Services Feb 2015 – Aug 2015

•Supporting the Director and two managers and over 70 Pharmacists and Technicians

•Extensive Calendar management

•Responsible for the complete payroll using Sage VIP for 70+ employees

MORNEAU SHEPELL

Executive Assistant (contract) Aug 2014 – Nov 2014

•Supported two EVP’s and COO

•Extensive Calendar management, processing expenses and invoices and coordinating international travel

TD BANK

Executive Assistant (contract) Aug 2012 – Apr 2013

•Supported three AVP’s within the Operational Management Division

•Extensive Calendar management

•Ordering supplies, processing expenses and invoices and coordinating international travel

•Assisting other staff in various projects such as HR onboarding and conducting and tabulating staff surveys

HOSPICE PALLIATIVE CARE ONTARIO HPCO

Executive Assistant (contract) Feb 2012 – Jun 2012

•Supported the Director of the Not-for-Profit Organization

•Attended 5 day annual conference attending all meetings, taking minutes

•Calendar management

RBC – PERSONAL FINANCING PRODUCTS

Executive Assistant (contract) Aug 2011 – Dec 2011

Supported the SVP, Personal Financing Products

•Schedule appointments, agendas, meetings, book meeting room facilities and organize group meetings, business conferences, including luncheons and other business related functions.

TD SECURITIES - Institutional Compliance Jun 2011 – Jul 2011

Executive Assistant

•Supported the Director and Vice-President

•Calendar management, meeting preparation, ordering office supplies, records control, securities trade analysis

FEDDEV ONTARIO - INDUSTRY CANADA Sep 2010 - Dec 2010

Federal Government of Canada

Executive Assistant

•Supported the Director of Intergovernmental Affairs and three IGA Managers

•Screen all calls and emails, calendar management, travel arrangements, reconciling expense accounts, ordering supplies, and other executive assistant duties

CAMH (Centre for Addiction and Mental Health) Feb 2010 - Jul 2010

Senior Administrative Assistant (contract)

•Supported the Director of IT Planning and Comptrollership and two Managers

•Solely responsible for the complete maintenance of extensive vendor database involving a backlog of maintenance to bring it up to present day

•Created a user manual for the database (consisted of 30 pages) Created Intranet webpages using Rhythmyx

THE PRINCESS MARGARET HOSPITAL Feb 2008 - May 2008

Executive Assistant (contract)

•Supported the Senior Investigator and Vice President, Preventive Oncology, Cancer Care Ontario.

•Schedule appointments, agendas, meetings, book meeting room facilities and organize group meetings, business conferences, including luncheons and other business related functions.

BAROMETER CAPITAL MANAGEMENT Sep 2007 - Jan 2008

Client Service Associate (contract)

•Responsible for the complete administration of new accounts.

•Obtain highly confidential client information in an appropriate and professional manner.

POPE & COMPANY Jun 2007 - Aug 2007

General Ledger Accountant (contract)

•Complete CDN and US G\L’s.

•Record transactions including stock trades, stock settlements.

PHIL WUNCH MANAGEMENT SERVICES LTD. Oct 2006 - Jan 2007

Executive Assistant (contract)

•Supported two Accountants. Duties included bookkeeping, preparing financial reports, tax filings and special projects involving extensive excel spreadsheets.

SCOTIA BANK Jun 2006 – Aug 2006

Executive Assistant (contract)

•Supported the Staff Ombudsman and three case managers.

•Duties included travel arrangements, PowerPoint presentations, calendar management, expense and budget reporting and event planning.

STATE STREET GLOBAL MARKETS Nov 2005 – Feb 2006

Executive Assistant (contract)

•Supported the President and Managing Director while supporting up to 6 Vice-Presidents and trading staff members.

MacLAREN McCANN Jan 2005 – Jun 2005

Executive Assistant (contract

•Supported the Group Account Director.

•Complete administration of a pilot program for largest client, calculating rebates and deductions, and balancing extensive excel spreadsheets.

QUEENS QUAY YACHTING Feb 2001 – Aug 2004

Office Administrator

•Responsible for promoting team building functions, club memberships and course enrollment through brochure design, mail drop offs, boat shows and telephone sales.

MANULIFE FINANCIAL Aug 2000 – Nov 2000

Pension Fund Administrator (contract)

•Completed three week intensive training course in Pension Fund Administration.

MONTREAL TRUST COMPANY OF CANADA Jan 1999 – Jun 2000

(Vancouver)

Account Administrator - Corporate Trust

•Responsible for the complete administration of trust funds in relation to Native Indian land claims including investments, detailed spreadsheets and account reconciliation.

CIBC MELLON TRUST COMPANY Nov 1988 – Jul 1998

(formerly THE R-M TRUST COMPANY)

Promoted to Account Officer – Corporate Trust

•Accountable for ensuring the full and complete administration of assigned corporate accounts.

•Oversees work of Account Administrator. Review legal documents in conjunction with Internal and External Counsel.



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