Project Administrator
Resume:
: 009**-******** (Qatar). : ********@*****.*** *
NOWFAL AZEEZ
: ********@*****.*** : 009**-******** (QATAR)
To seek a professional job opportunity with a reputed organization where in my ability and education will be utilized to the maximum level contributing to the success of the organization and self-growth in the company hierarchy.
Professional Profile
* Motivated and welcomes heavy loads of work. * Exceptional time management skills. * Fast learner, quickly incorporates and implements new procedures. * Hard-working, reliable; able to collaborate in a team enterprise.
*Ability to work well under pressure. * Ambitious individual with outstanding communication skills. Academia
S.S.L.C: Board of Public Examination
Pre-Degree: University of Kerala
MBA: KAZIAN Global School of Business Management
Diploma in civil (Draughts man Civil): Course from Government of India Technical Department Computer Proficiency
Auto CAD Course from CADD Centre
EDMS -Electronic Document Management System
SPF - Smart Plant Foundation (Document Management system)
Computer Hard ware maintenance from Government of Polytechnic
Windows / MS Office / Excel, Word, Internet Explorer .etc.
SharePoint- For Document Management System
WRENCH-For Project and Document Management System. Work Experience (MIDDLE EAST & INDIA)
I.
Company Concord Electrical Contracting-LLC
Profession Project Administrator /Training Coordinator/DC Period November -2017 to October -2018
Project Doha Metro Project, QATAR
Contractor Mitsubishi Heavy Industries, Ltd
Client QATAR RAIL
II.
Company Dome DZ International General Contracting L.L.C Profession Secretary / Document Controller/Administration Period August -2016 to November- 2017
Project Al Taweelah Alumina Project, Abu Dhabi - UAE PMC Bechtel Petrofac Joint Venture (BPJV)
Client Emirates Global Aluminum (EGA)
III.
Company
Abu Dhabi Oil Refining Company (TAKREER) (Deputed By: Spark Est.)
Profession Secretary / Document Controller/Admin. Asst. Period October -2013 to July - 2016
Project Carbon Black Delayed Cocker (CBDC) Ruwais, Abu Dhabi - UAE Client Abu Dhabi Oil Refining Company (TAKREER).
PMC JACOBS
: 009**-******** (Qatar). : ********@*****.*** 2 IV.
Company TARGET Engineering - Mech., Oil & Gas Division, Abu Dhabi Profession Secretary / Document Controller/Administration Officer Period October -2010 to September - 2013
Project Seawater Intake-3 Project, Ruwais, Abu Dhabi - UAE Client Abu Dhabi Oil Refining Company (TAKREER).
PMC TR Engineering
V.
Company AMANA Steel & Buildings Contracting, Doha-Qatar Profession Secretary / Personnel Assistant /Document Controller Period September - 2009 to September - 2010
Project Head Office & QICC
Client QICC
VI.
Company ARABTEC Construction LLC – ABU Dhabi - UAE Profession Secretary / Document Controller/ Admin. Asst. Period July – 2007 to August - 2009
Project ADNEC (Phase II & II B)
Client ADNEC
VII.
Company ARABIAN Construction Company LLC (ACC) Abu Dhabi Profession Document Controller / Draughtsman
Period January – 2003 to December - 2006
VIII.
Company ROHINI Constructions, Trivandrum, Kerala, INDIA Profession Site Administrator / Draughtsman
Period January – 2002 to December 2002
JOB RESPONSIBILITIES (2002 to Till Date)
Doha Metro Project (Green Line, Gold Line, Doha - QATAR Project from the Qatar Rail
Position: Project Admin/ Training Coordinator /DC
Date join: November -2017 up to Till Date
Duties and responsibilities:
• Assist project manager in all administration functions and processes Duties and responsibilities.
• Ensuring that projects are run in compliance with the Organization’s requirements
• Establishing and maintaining the project documentation library.
• Workforce Facilitate development of project plans and manage them from inception to completion
• Set goals, provide motivation, and thoroughly support your project team members
• Project and Legal documents, records, and reports are accurate, complete, prepared and filed in a timely manner.
• Good communication and coordination exist with Company personnel. Assistance and support are provided as needed.
• Assess training needs for new and existing employees.
• Inform employees about training options.
• Maintain a training log to keep track of which employees completed trainings.
• Offer repeat trainings, or one-on-one sessions for employees who cannot accommodate the training schedule.
: 009**-******** (Qatar). : ********@*****.*** 3
• Provide feedback to program participants and management.
• Maintain employee training records.
• Establish and maintain relationships with external training suppliers
• Coordinate off-site training activities for employees.
• When a new job number is assigned, an appropriate electronic and main file is set up per standard operating procedure.
• Receives and registers Client provided document for detail engineering or construction engineering project,
• Support Engineering Managers, QA/QC Manager, Projects Director and other Departments.
• Handling petty cash and related invoice will monitoring.
• Supervising the work of office juniors and assigning work for them.
• Updating the project calendar.
• All administrative and organizational functions for MD of Industry, harmonization, fixing meetings for Executives of Industries, Conferences, meetings, Tour arrangements, Receiving & Sending emails and Faxes, maintaining Confidential Files, handling Accounts on a Tally, Housekeeping, reporting to Managing Director.
Al Taweelah Alumina Project, Abu Dhabi - UAE
Project from the Emirates Global Aluminum (EGA)
Position: Secretary / Document Controller/ Administration Date join: August -2016 up to November, 2017
Duties and responsibilities:
• Receives and registers Client provided document for detail engineering or construction engineering project,
• Support Engineering Managers, QA/QC Manager, Projects Director and other Departments.
• Performs other administrative responsibilities associated with the project as may be appropriate.
• Support set-route department.
• Generating regular status reports, in order support the project members in monitoring the production of documents, the review and overall status
• Direct and maintain current and archive filing systems with hard/soft copies. File and maintain the latest revision status of Documents/Drawings in Master File.
• Arrange appropriate distribution as per approved procedures set out for incoming and outgoing documentation in the Project.
CARBON BLACK AND DELAYED COKER PROJECT (Ruwais Refinery Expansion Project) Project from the Abu Dhabi Oil Refining Company (TAKREER) Position: Sr. Document Controller/Secretary/Admin.Asst. Date join: October 2013 up to July, 2016
Duties and responsibilities:
• Support Engineering Managers, QA/QC Manager, Projects Director and other Department of CBDC Project.
Maintain an efficient project-related document control register.
• Prepare quality reports, technical reports, administrative reports, SPIR Report and Status and presentation from extracted data and information from computerized systems for senior colleagues such as Progress Monitoring Report, Releases and On Hold of all documents/ drawings in a daily, weekly and monthly sequence.
• Coordinates with Manager/Lead Specialist in post order for technical queries and collects drawings/documents for approval of Engineering Department.
• Maintain separate logging system for onsite construction documents like Technical, Process, Commissioning, Mechanical Completion, dossier document,ITP, MS, TQ, MAR, and follow up with the contractors for approval.
• Responsible for coordinating with all departments of the company in order to assure that all documents are kept in the right place and discipline.
: 009**-******** (Qatar). : ********@*****.*** 4
• Ensure all necessary contract documentation is accurately recorded and safely stored including electronic and original hard copy documents.
• Uploading of documents into various Document Management Systems.
• Issuing of transmittal receipts concerning the documents in circulation.
• Generating regular status reports, in order support the project members in monitoring the production of documents, the review and overall status.
• Monitoring all document control activities for FEED, Detailed Design, Construction, Commissioning and Operations.
• Responsible for processing of documents in the Electronic Document Management System (EDMS), recording of data to describe the documents accurately is paramount.
• Reviewing all Transmittal Inn (TI) and Transmittal Out (TO) and Operation Document Management System downloaded and uploaded before distributing with control number to concern parties.
• Distribution, submission and filing of all documents within the project (incoming and outgoing documentation).
• Responsible for keeping the project’s document approval/distribution matrix updated upon request by the project manager
• Generating regular status reports, in order support the project members in monitoring the production of documents, the review and overall status.
• Perform quality check of technical documentation with regards with numbering, checking file formats, verification/revision identification, etc.
• Sets up and maintains filing system for project or department documents, including documents such as correspondence, procedures, original drawings, material requisitions, data sheets and varied electronic storage media.
• To ensure that all corporate documents are well checked and submitted on time prior to the documents submission due date. It is a fact that not all employees follow the standard format thus making it the responsibility of a document controller to edit documents that have typographical errors and other types of errors that may lead to the disqualification of a document.
• Supervise and record document flow to and from all necessary parties, including clients, sub-contractors and the Head office. Issue and track location of all documents and drawings. Issue transmittal letters and receipts concerning the documents in circulation.
• Ensure that the “Master Copies” of drawings/documents are retained on the file in the DC department and that access there to is restricted to authorized personnel only.
• Make sure that the procedure of our department DCC (Document Control Center) Base on the ISO standards was applied.
• Prepare general correspondences, memorandums, reports, schedules, purchase orders and other materials from rough draft, copy, marginal notes or verbal instruction. Serve as secretary to the assigned supervisor; greet visitors and answer telephone, provide information; keyboard correspondence and related matters; prepare and maintain files and records.
• Performs other administrative responsibilities associated with the project as may be appropriate.
• Supervising the work of office juniors and assigning work for them
• Dealing with general administration relating to the departmental fleet of vehicles.
• Effectively follow the company’s standard operating procedures in submissions of documents. Standard document submissions must take.
SEA WATER INTAKE-III (Ruwais Refinery Expansion Project) Project from the Abu Dhabi Oil Refining Company (TAKREER) Position: Lead Document Controller/Secretary/Administration Officer. Date join: October, 2010 up to September 2013
Duties and responsibilities:
Develop required procedures, Implement and confirm overall implementation of document control system on project.
: 009**-******** (Qatar). : ********@*****.*** 5
Maintain an auditable records and electronic registered of technical documents, correspondence, current/superseded set of project hard copy which is properly archived until project completion and balances information for departmental control purposes.
Encoding all the documents from internal documents and client/vendor documents.
Distribution, submission and filing of all documents within the project (incoming and outgoing documentation).
Responsible for keeping the project’s document approval/distribution matrix updated upon request by the project manager.
Knowledge of squad check and client review cycles.
Knowledge of current document control standards.
Expedite the review and approval of documentation
Knowledge of the vendor data processes
Provides guidance and support to subordinate staff and acts as a point of expertise and reference.
Assist with the implementation, management and administration of the department electronic document management system (EDMS).
Updating SPF System, Latest documents has submitting to concerned engineer through by SPF.
Maintain separate logging system for onsite construction documents like Technical, Process, Commissioning, Mechanical Completion, dossier document,ITP, MS, TQ, MAR, and follow up with the contractors for approval.
Implementing processes and tools, providing system reports, maintaining and updating electronic information systems, distributing documents, and ensuring accuracy of all documentation.
Receive correspondence, documents and drawings, Stamp & log them in relevant logs using EDMS package as well as Excel spread sheets.
Direct and maintain current and archive filing systems with hard/soft copies. File and maintain the latest revision status of Documents/Drawings in Master File.
Issuing and receiving of controlled documentation and creation of general electronic transmittals to the Project, Client, Contractors and Suppliers.
Checking that all documentation complies with specified company formats, templates and standards.
Liaison with project team members for preparation of all technical submissions. Ensure all submissions are submitted in a timely manner, appropriate approval/rejection are obtained and formally recorded and that changes and revisions are managed as part of the Document Control process.
Transmit comments to Contractor within the contractual Review Cycle.
Maintain an auditable record of Technical Documentation & Project specific correspondence from Contractors.
Supervising the work of office juniors and assigning work for them
Dealing with general administration relating to the departmental fleet of vehicles.
Performs other administrative responsibilities associated with the project as may be appropriate.
Qatar International Cables Company (QICC-J110) (Doha-QATAR) Project from the Qatar International Cables Company (QICC) Position: Secretary / Personnel Assistant /Document Controller Date join: September, 2009 up to September 2010
Duties and responsibilities:
Prepare general correspondences, memorandums, reports, schedules, purchase orders and other materials from rough draft, copy, marginal notes or verbal instruction. Serve as secretary to the assigned supervisor; greet visitors and answer telephone, provide information; keyboard correspondence and related matters; prepare and maintain files and records.
Prepare, register and maintain records of purchase orders, bids/tenders, internal/external documents and archive data for historical purposes.
Organizing business travel, itineraries, and accommodation for managers.
Maintain appointment calendar, schedule appointments, conferences, and meetings.
Hands on with Payroll, branch and headquarter accounting, taxation and other administration.
: 009**-******** (Qatar). : ********@*****.*** 6
Process all Project official documentation (includes engineering/technical, correspondence, project management - commercial, legal) generated by COMPANY and CONTRACTOR to be stored in the Document Management System.
All administrative and organizational functions for MD of Industry, harmonization, fixing meetings for Executives of Industries, Conferences, meetings, Tour arrangements, Receiving & Sending emails and Faxes, maintaining Confidential Files, handling Accounts on a Tally, Housekeeping, reporting to Managing Director.
Performing edits on documents before submitting them for approval. This includes checking the documents for typographical errors, misinformation, and spelling and punctuation errors. Purchase co- ordination, preparing inquiries, quotations and Performa invoices.
ADNEC Phase –II Project (Abu Dhabi-UAE)
Project from the Abu Dhabi National Exhibitions Company (ADNEC) Position: Document Controller and Secretary/Admin.Asst. Date join: July, 2007 up to August 2009
Duties and responsibilities:
• Preparing the cover sheet of any document that required of our client according to the agreement of the contract from the client and to our company. Taking care also the number issued to us by the client that we need to follow and supervise correctly.
Auditing Document Control System and participating in other departmental cross-auditing.
Filing documents and drawings in compliance with project and corporate naming and numbering procedures.
Maintain a current & superseded set of project hard copy deliverables & Elect. Register.
Prepare weekly review status reports and mail them to respective discipline engineers/engineering manager/project manager.
Prepare transmittals for sending to Client/Contractor.
Arrange appropriate distribution as per approved procedures set out for incoming and outgoing documentation in the Project
Preparing Petty Cash.
Perform Quality Assurance on incoming Transmittals, RFIs and Memos, against project Information Management requirements.
ARABIAN Construction Company LLC (ACC) Work Shop Mussafah (Abu Dhabi-UAE) Project from the ACC
Position: Document Controller and Asst.Draughtsman Date join: January, 2003 up to December 2006
Duties and responsibilities:
Develop electronic filing and archive system and technical library for easy to issuance, storage, retrieval and management of documents to internal and external customers.
Coordination with Client/Design Consultant/Suppliers, etc.
Facilitating business assignment, attending telephone calls, Co-coordinating for Conferences, facilitating of meeting & Scheduling of appointments.
Preparation of weekly and monthly payroll of staff and construction workers.
Supervising the work of office juniors and assigning work for them
Dealing with general administration relating to the departmental fleet of vehicles.
Performs other administrative responsibilities associated with the project as may be appropriate.
Transmit comments to Contractor within the contractual Review Cycle.
ROHINI Constructions, Trivandrum, Kerala, INDIA
Position: Site Administrator / Draughtsman
Date join: January, 2002 up to December 2002
: 009**-******** (Qatar). : ********@*****.*** 7 Duties and responsibilities:
• Managing site subcontract agreements, amendments, chance orders, invoices, and related documents.
• Provide support for the Subcontracts Management Group in the execution of capital projects
• Maintains files related to subcontract and legal issues
• Project contract close-out process and deliverables tracking
• Collaborate with design engineer and gather and evaluate all change orders and maintain records of all design engineers processes and maintain logs of all shops recordings and submit same for approval. Personal Details
Date of Birth : May. 15th, 1980
Father Name : Abdul Azeez
Nationality : Indian
Marital Status : Married
Visa Status : QATAR Resident Visa
Date of Visa Expiry : November, 2018
Passport No : K0766666
Date of Issue : October 18th,2011
Date of Expiry : October 17th,2021
Languages
Declaration
I hereby declare that the above mentioned particulars are true to the best of my knowledge and belief. Qatar Nowfal Azeez
English Arabic Hindi Malayalam Tamil
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