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Executive Assistant Administrative

Location:
Calgary, Alberta, Canada
Salary:
50,000 year
Posted:
December 05, 2018

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Resume:

Senior Administrative Professional, seeking an Executive Assistant role.

EMPLOYMENT

Administration Specialist July 2018 – November 2018

IS2 Workforce Solutions (Temporary Placement) – Flair Flexible Packaging

Reporting to Operations Manager, responsible for various duties including procurement of ordering office supplies through Synergy, office security badges and swipe cards, distribute any incoming mail and courier packages, data entry of asset management in ManagerPlus ; after 6 weeks promoted to Compliance Department working with Manager of Compliance on Company Policy and Procedures.

Key Successes:

Kept key associates informed about any problems that occurred while package in transit due to missing Commercial invoice

Completed several webinar sessions on ManagerPlus Completed data entry and streamlining Asset Manager data information adding key information for asset tags and pictures

Reformatting and uploading documents onto SharePoint

Reorganizing Compliance SharePoint Team site and uploading any customer compliance documents

HR Assistant to VP Human Resources July 2017 – January 2018

IS2 Workforce Solutions (Temporary Placement) – PlyGem

Reporting to Vice President of Human Resources, responsible for assisting with any onboarding/off boarding materials including entry cards, locker assignments, benefit packages, and keeping track of daily, weekly, monthly and yearly safety audits, meeting minutes of confidential grievances, proper filing and organizing of all associates files assuring all documents are in the correct areas. Keeping track and assisting with any data entry involving Workers Compensation and monitoring certificates and/or Visa/Permits for expiry dates.

Key Successes:

Revamped and set-up Company Newsletter

Control and Documentation of Safety Audit material and created new First Aid Information form to match program for easy data entry

Meeting minutes for Safety Committee, Union meeting, weekly KPI meetings and any other confidential note taking

Executive Assistant to VP INOIS September 2014 – July 2017

AltaLink

Reporting to the Vice President of the INOIS (Integrated Network Operations & Information Services), schedule meetings, appointments and travel itineraries. Preparing agendas, gathering material for meetings. Consolidating Credit Card Statements for multiple members of the team. Arranging Physical/Cyber emergency response confidential conference calls and assist in tracking cyber/safety incidents for team.

Key Successes:

Worked on streamlining onboarding/off boarding workflow in SAP system with the SAP team and IT department. Since my start-date the onboarding had taken 8 to 10 weeks to start contractor; I was able to help streamline this workflow to make the onboarding take 3 to 4 weeks

Worked with multiple Directors and managers on highly confidential projects

Assisted in downsizing cell phone numbers that were not being used bringing costs down on mobile phones

Senior Project Administrator October 2008 – September 2014

Ausenco (Formerly PROJEX Technologies Inc.)

Reporting to the Director of Projects, coordinate meetings, presentations, catering needs for Project Managers and Clients. Prepare meeting minutes, action items and any other correspondence required.

Key Successes:

Manage GROOVE/SharePoint (FTP site) workplace for client specific document control site

Chair of the Corporate Social Club Committee to improve employee morale and working relationships through organized company events

Geological Technician/Executive Assistant/Office Manager August 1996 – October 2008

Graham Davies Geological Consultants Ltd.

Reporting to the Company President, assist Project Leaders in analysis of oil and gas geodata for major corporate clients. Assist in the preparation of cross-sections, geotechnical maps for presentation and continuation of land expiries. Arrange all corresponding travel accommodations.

Key Successes:

Prepare field 3-day seminar and Field Trip for ‘Geology for Engineers’ course

Generate diagrams and figures for research publications

Manage and administer the geological database

COMMUNITY AND LEADERSHIP

Board Member May 2015 – July 2017

Legacy Credit Union

Calgary District Lacrosse Association September 2011 – September 2016

Team Manager

Calgary Girls Hockey Association September 2010 – September 2011

Treasurer

Brown Owl, Guide Leader June 2001 – December 2009

Girl Guides of Canada



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