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Executive Assistant Project Coordinator

Location:
Southfield, Michigan, United States
Salary:
60,000
Posted:
November 30, 2018

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Resume:

Andrew M. Lyon

ac7t03@r.postjobfree.com

313-***-****

Career Objective

Proactive, executive administrative professional with a history of supporting C-level leaders in fast-paced corporate environments. Recognized and valued as a discreet and knowledgeable manager and partner, with the ability to juggle and prioritize needs while ensuring speedy responses to logistics and business concerns. Reputable for developing, implementing, and communicating policies and objectives, handling unforeseen issues, and serving as a liaison to clients, internal staff, and external contacts.

Education

December 2014 Madonna University Livonia, MI

B.S. Human Resources Management

Work Experience

October 2017- Rush Group LLC Detroit, MI

September 2018 Executive Assistant

- Provided entrepreneurial executive support to the CEO and President

- Managed and maintained complex calendars for the CEO and Executive Leadership team

- Tactfully and professionally acted as a gatekeeper to executive, ensuring accessibility while protecting their time.

- Managed CEO’s complex and frequently changing travel arrangement and coordinate pre-planning of all executive leadership trips.

- Assisted with timely management of all communications, written, telephone, and email, including responding on behalf of the executive

- Handled all Corporate Philanthropy requests and communications

- Created meeting prep materials including background research and bios.

- Attended meetings, to take clear and concise minutes, keeping accurate meeting records

- Managed contact databases, ensuring all contacts are represented and current contact information is kept up to date

- Planned and organized the company’s golf outing

- Executed other duties and special projects, as directed

October 2016- Rock Ventures Detroit, MI

September 2017 Sr. Project Coordinator

- Provided specialized support to the Chairman and Executive Team

- Managed and coordinated all of Cleveland Cavaliers ownership tickets

- Managed all External and internal requests for anything relating to the Q arena &/or Cleveland Cavaliers

- Worked with A list Celebrities with any needs for attending a Cleveland Cavaliers Basketball game

- Set up logistics for any away road games ownership would be attending

- Responsible for any signed memorabilia donations from the Cleveland Cavaliers

- Coordinated any travel logistics, including transportation, hotels, & reservations As well as Curate Travel itinerary’s, along with any additional information for the trip

- Assisted with all private plane travel taken by anyone within the family of companies

- Coordinated all food menus for the ownership suite and other hospitality spaces

- Interacted and maintained a positive working relationship among all levels of internal team members and outside clients

- Conducted research to assist with meeting preparation and project coordination

- Managed email and contacts for Chairman and Executive Team; organize electronic files, including cleaning up emails, filing, organization, and responding on behalf of team

August 2014- Rock Ventures Detroit, MI

October 2016 Project Coordinator

- Scheduled meetings and appointments and managed travel itineraries

- Worked alongside other administrative team members in a collaborative environment

- Worked on building a database to manage all of the Cleveland Cavaliers ticket history and requests

- Arranged team events to take place outside of the work place, community service projects, and team outings.

- Created, revised and edited written material as needed, including presentations

- Created and updated medical folders for Chairman and his family

- Transcribed and facilitated Chairman’s Voicemails

- Additional tasks as needed to support daily efficiently; gift pickup, meal coordination, meeting prep

August 2013- Quicken Loans Detroit, MI

August 2014 Intern – Executive Assistant

- Handle pressing and confidential information in the most sensitive manner

- Prepared internal and external correspondence, communications, presentations and other documents for team members and industry partners

- Welcomed guests and customers by greeting them, in person or on the telephone; answering or directing inquiries

- Prepared reports by collecting and analyzing information.

- Maintained office supplies inventory

- Performed other duties and special projects, as directed

Organizations and Affiliations

2005 Eagle Scout

2006-2013 Mutt Strut Dearborn Family Pet Care

2013-2016 Michigan Humane Society Mutt March

2018 Detroit Economic Club Young Leaders

Skills

Microsoft Office skills

Adobe Photoshop, Adobe Illustrator, Adobe Indesign.

Scheduling

Strong organizational skills with impeccable multi-tasking abilities

Time management

Presentation skills

Travel logistics

Verbal communication

Exceptional interpersonal skills

References are available upon request



Contact this candidate