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Executive Assistant Manager

Location:
Burlington, Ontario, Canada
Salary:
$35,000+
Posted:
November 27, 2018

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Resume:

Catherine Irvine

**** ***** ********, **********, ** L7L 6L2

Tel: 905-***-****

Email: ac7s7b@r.postjobfree.com Public Profile: https://ca.linkedin.com/in/catherineirvine

OBJECTIVE

• A dynamic, energetic, professional task-master with a take-charge attitude who delivers superior, accurate and confidential support in a timely manner

• Implement procedures that will improve work-flow efficiencies

• Make cost- effective decisions focusing on bottom line performance

• Accept new and unfamiliar challenges to successfully achieve company’s goals

Act as strong coach and mentor

EDUCATION

Real Estate as a Professional Career Phase I - 2012

Police Studies – Sheridan College - 1998

GED Certificate - Mohawk College, Hamilton - 1996

Accounting & Marketing Course - Sheridan College – 1989

EXPERIENCE

Temporary Office Work 2016-2018

Various office assignments

Office Manager - Henderson Property Services Inc. (owned by R. Henderson) 2014–Nov 2016

Manage daily operations, administrative, reception, WSIB reporting, H&S, billing functions and payroll

Create and track all work orders, ensure invoices are submitted and log A/R

Ensure all repairs and renovations are identified and completed on schedule

Administrator - Henderson Property Management Inc. (owned by R. Henderson) 2014–Nov 2016

Successfully manage over 11 Properties

Manage day to day operations, administrative, H&S monitoring, billing functions and tenant leasing

Successfully implement new policies and procedures to ensure properties and apartments align with health & safety codes

Ensure all repairs and maintenance issues are identified, and completed within the scheduled deadline

Manager – Kerr Village Executive Centre (owned by R. Henderson) 2013–Dec 2015

Successfully managed the facility and (11) Executive Office Suites

Leased (11) new offices within 6 months and prior to target date of 1 year

Managed day to day operations, administrative duties, reception, billing functions, and tenant leases

Site Mgmt. & Maintenance Coordinator - Halton Waldorf School 2009–Apr 2013

Supervised subcontractors’ work performance and ensured best possible price

Created cleaning schedule, supervised and trained Cleaning Staff

Coordinated and supervised annual Community Clean-up Event

Assisted Faculty with special events/projects and School’s Main Annual Events

Performed all garden, landscaping and lawn care maintenance

Operated small to medium sized machinery and performed weekly health & safety checks

Responsible for after-hour emergency repair, security issues and snow removal

School’s Bus Driver during mornings and afternoons, and special events

Resume of Catherine Irvine Page 2

Executive Assistant to V.P. & G. M – Atomic Energy of Canada Limited 2006–Mar 2009

Performed/managed complex, demanding administrative and data entry functions for Senior Management, Legal department and their direct reports

Managed G.M.’s calendar and travel arrangements and acted as first point of contact

Coordinated workflow between departments to ensure accurate reporting and scheduling

Maintained accurate records, filing system and an effective follow-up system for outstanding issues

Ensured all performance objectives were met within target date

Volunteered for numerous special assignments to lessen co-worker’s workload

Executive Assistant to C.E.O. (Contract) - Polaris Software Lab 2005–Jan 2006

Orchestrated complete start-up of administrative office and equipment

Performed administrative and reception duties

Solely managed office regularly while manager absent on business trips

Executive Assistant to V.P. & C.T.O. (Contract) - Direct Energy Business Services 2004–Sep 2005

Ensured smooth transition of responsibilities upon former EA's departure

Realigned V.P. and C.T.O.'s office organization to coincide with company operating structure

Reduced staff research time by sourcing all pertinent departmental information for reference

Coordinated all executive meetings, rooms and equipment for a staff of 40.

Administrative Assistant - XEROX Canada (SDC) 2002–Jun 2004

Assisted in restructuring/implementation of company's new shared drive

Saved time by streamlining company filing systems, generating new office procedures/forms

Assisted in implementation of document control policies and procedures for all staff

Completed all special projects within target date in preparation for ISO 9000

Office Manager (Contract) - Raymond LeChase Construction, Inc. 2000–Dec 2001

Performed data entry, general administrative and reception duties

Responsible for A/R, A/P, RFP and RFQ preparation

Resolved ongoing problems with company software program and telephone system

Re-organized and improved records-keeping distribution/filing system for shipping/receiving

Acted as temporary Shipper/Receiver

SKILLS

Outlook • Access Database

Word • Custom Databases

Excel • Face Book

PowerPoint • LinkedIn

Quick Books

VOLUNTEER WORK

Halton Police Ground Search & Rescue 2006 – 2017

Halton Waldorf School 2007 - 2017

Halton Regional Police Constable - Auxiliary Unit 2006 – 2009



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