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Senior Executive Administrative Assistant

San Jose, CA
November 13, 2018

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Eileen T. Riordan

**** ****** **** **.

San Jose, CA

Phone: 408-***-****



Highly experienced and professional senior administrative assistant with strong organizational and decision-making skills who will be a partner to a senior level executive. Highlights

Microsoft Office Suite Complex Calendaring

MS Outlook Travel Planning

Concur Expense Management

Event Planning & Management Process Development

New Hire Onboarding Office Management


SDL International, San Jose, CA March 2018 – Present Sr. Executive Assistant to CMO & San Jose Office Manager I manage the extremely fluid calendar of this executive, as well as the overall marketing and travel budgets. On behalf of the CMO, I approve trip requests, expense reports and purchasing requests, significantly reducing turnaround time. As Office Manager, I have improved employee satisfaction and morale by effectively managing security, supplies, snacks and with regularly scheduled social and philanthropic activities. Completed the first Business Continuity Plan for this location. Continental Intelligent Transportation Systems, San Jose, CA August 2015 – February 2018 Sr. Executive Assistant to CEO & VP HR

Initially supported CEO and to this “startup” business unit by managing her busy calendar, travel, expenses and speaking engagements. I created processes and procedures for purchasing and expense reporting; approved employee expense reports on behalf of the CEO; purchased supplies and services; implemented a daily meals/snack program for employees; and drove the complete redesign of the office to accommodate headcount growth. When CEO role shifted to Germany, began supporting VP of HR and served as Facilities Manager responsible for vendor selection/management, security, and asset management. I played a key role in the selection, design, planning and execution of Continental’s new R&D facility in San Jose which opened in March 2017. Netformx, Inc., San Jose CA June 2009 – August 2015 Executive Assistant to CEO & Office Manager

Provided daily support for the CEO including managing his dynamic calendar, making travel arrangements, creating presentations, conducting research for special reports and screening calls. As company expanded, I spearheaded the development of formal policies and procedures for travel, expenses and purchasing. This further expanded to approving travel and expenses for employees on behalf of the CEO. Developed new hire onboarding process and a volunteer time off program with VP of HR. Planned and executed all company functions including annual kickoff and sales meetings. Successfully orchestrated the relocation of the office including site selection, lease negotiation and complete project management of all aspects of the move. Netformx, Inc., San Jose CA August 2007 to June 2009 Marketing Director

Hired as the first marketing professional at this growing software firm. Responsible for all aspects of marketing including brand and trade show management, publishing monthly customer newsletter and managing monthly users’ webinar. Also developed collateral, press releases, managed media and analyst relations, sales tools and web content.


Bachelor’s in Management, University of Phoenix

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