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Kathleen M. Derrick

EXECUTIVE ASSISTANT

Woodridge, IL 60517

630-***-**** ac7kw8@r.postjobfree.com www.linkedin.com/in/kderrick SUMMARY

Resourceful Executive Assistant with 25 years+ experience coordinating, planning, and supporting daily comprehensive management and administrative functions tor executive-level staff.

Demonstrated capacity to provide comprehensive support for executive-level staff; excel at calendar management, coordinating travel, logistics, event planning, agenda preparation, team-building activities, and managing all essential tasks in a fast-paced, confidential environment.

Highly self-motivated and results-oriented in supporting complex, deadline-driven projects and operations; identify goals and priorities resolving issues in initial stages.

Proven track record of accurately completing research, reporting, information management, and support activities with competing deadlines.

Proficient working independently, or as part of a team managing multiple tasks, people and projects.

Adept at managing data and documentation for project management and presentations. PROFESSIONAL EXPERIENCE

HCL America Ltd. Lisle, IL

Executive Assistant/Independent Contractor 5/2015 – 1/2018 Executive Assistant for a $8.5 BN Global Indian-based IT Infrastructure Sales company. Supported the Regional VP, 10 Executive Managers with 50 team members; Midwest EVP, team of 10; VP and Head – Global Sales & Business Development Cyber Security & GRC Services and team of 10 with all aspects of management and sales activities. Extensive delegation responsibility, domestic/international travel arrangements, conference management, meeting planning executing logistics of team and tracking expenditures. Correspondence with management, clients, and client partners. Revenue reporting, Human Resource for new candidates, trained new hires, team-building, negotiating contracts. Valdes Engineering, Lombard, IL

Executive/Personal Assistant 8/2013 – 1/2014

Executive Administrative and personal support to the President/CEO and Vice President in engineering construction management services.

Managed and coordinated complex logistics, travel arrangements, calendars and events.

Expense reporting, budgets, correspondence; developed proposals, presentations, and confidential documents.

Initiated the business marketing plan to penetrate new client markets. Conducted extensive market competition research, scheduled follow-up sales meetings.

Successfully negotiated new vendor/suppliers/facility service contracts and rates, saving 30% in expenditures.

Managed maintenance, licensing, insurance and repairs of all company and personal vehicles.

Liaison with property management for maintenance and building safety issues.

Significant special project responsibilities.

Middough, Inc., Oak Brook, IL

Executive Assistant 3/2012 – 7/2013

High level administrative support to General Manager of Major Projects ($1M+) in engineering construction management with offices in 9 locations.

Managed professional and personal calendar, coordinated and scheduled meetings/appointments.

Extensive travel management providing itineraries and logistics for conferences/seminars.

Acted as liaison between General Manager, Management team and Executive Committee.

Collated financial analysis reports. Created presentations for monthly Executive Committee review meetings.

Developed proposals, presentations; composed meeting minutes and confidential documents.

Assisted in the development of Corporate training program for Senior Project Management personnel.

Development of EHS- Environmental, Health and Safety program, document standards, track employee compliance and certifications. Developed weekly safety topic newsletters. Page 2 of 2

Bliss & Glennon, Inc., Oak Brook, IL

Administrative Broker Assistant 10/2009 – 7/2011

Support to Regional Vice President and Brokers, managing a $300M wholesale commercial insurance portfolio.

Initiated key role in establishing and implementing process and procedures of policy workflow that resulted in an estimated savings of 15-man hours/week.

Solicited renewal business and maintained lines of communication with key Insurance Agents.

Assisted Underwriters in all facets of policy administration: policy initiation, binding state and expiration, including document review, state taxes filings, and issuing COI’s. Katz & Associates Corporation, Oak Brook, IL

Executive Assistant 2/2007 – 10/2009

Performed detailed executive and administrative support to the President of Development and Senior VP of Leasing, responsible for a $250M real estate portfolio of top national and regional retailers.

Coordinated all travel itineraries and logistics saving 30% in booking fees and lower fares for the Midwest.

Optimized calendars, email, correspondence, phones, voicemails, events and trade-shows.

Developed standardized Capital Proposal reports for land acquisition, reducing analysis time by 80%, aiding the President of Development with recommendations for client’s asset portfolio.

Regionally facilitated LOI’s, contracts, monthly P&Ls, expense, and corporate reports.

Researched properties, located ownership, prepared demographic studies for qualification packages, including aerial maps and site plans. Directed marketing on brochure design and presentation materials.

Created “best ever” client presentation package that was adopted as company’s standardized format nationally. Premises Management, LLC, Oakbrook Terrace, IL

Administrative Assistant 4/2006 – 1/2007

Managed office functions and provided full administrative support to multiple executives of diverse disciplines, performing commercial real estate investment and property management; portfolios exceeded $20M.

President/Owner: Scheduled meetings, composed meeting minutes and confidential correspondence.

Assisted Property Manager: Addressed tenant grievances and provided immediate response solutions, coordinated facility maintenance, updated leases/rent rolls, researched vendors, obtained quotes for materials and events.

Architect /Construction team: Vendor research, solicited quotes, lien waivers, assessed property requirements for signage and landscape. Researched signage vendors, implemented design of interior signage and/or monuments.

Acquisitions & Marketing: Assisted and facilitated development of corporate branding. Designed placards, brochures, advertising displays and newsletters. Collaborated with artist on design, obtained quotes and samples. Intellitec Specialty Vehicle Electronics/General Dynamics Corporation, Lombard, IL Administrative Assistant 4/1996 – 1/2006

Office management and administrative support to the President, VP Sales & Marketing, and VP Engineering in specialty vehicle electronics design and manufacturing.

Coordinated travel arrangements, meetings, expense reports, and confidential correspondence.

Communication liaison interdepartmentally - problem-solving, quality control greatly reducing production time.

Designed and developed corporate marketing and product brochures, manuals, service guides, technical instructions.

Coordinated and facilitated tradeshow events and logistics; generated sales lead contact database.

Human Resource liaison; medical benefits, new hire, orientation manual. EDUCATION

College of DuPage, Glen Ellyn, IL: Business Administration, Travel & Tourism, Project Management, Design for Manufacturability, Lean Manufacturing, Six-Sigma training, Marketing, Conflict Management & Group Dynamics, Horticulture/Landscape Design, CERT (Community Emergency Response Team – Homeland Security). Self-employed cleaning and organizing business for 20 years. Staging homes for real estate. SYSTEMS

Microsoft Office (Outlook, Word, Excel, PowerPoint, Access), Visio, Sales Force, GIS Mapping, Google Earth Aerials, ACT, Quickbooks, Lotus, Yardi, Corel Draw, Adobe Illustrator and Photoshop. Attributes: creative, resourceful, proactive.

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