Sr. Executive Assistant Summary

Over ** years’ experience supporting C-Level Executives with day-to-day tasks, calendar and schedule management, coordinating meetings, events, international and domestic travel, expenditures, office management, presentations, data analysis, and administrative duties.

I’m able to work well while under pressure, focus clearly with a positive attitude both alone and in groups equally, with minimal to no supervision. As a highly motivated, detailed oriented, deadline and results driven individual, I’m a clear communicator, self-starter and have excellent time management skills, prioritizing efficiently.

Areas of Expertise

Advanced MS Office Suite 2010-2016

Calendar and Schedule Management

Domestic and International Travel

Expenditures

Contract Administration / Sub-Contracts

Compliance

Database Management

Presentations / Document Preparation / Correspondence

Professional Experience

Riverside Personnel: Ruhnau Clarke Architects: 2018 – Current Sr. Executive Assistant to the President (Temporary Contract Position)

Direct Support to the President, Principal

Calendar / Schedule / E-mail Management

Travel Arrangements, Conferences Reservations

Arranging / Facilitating Meetings / Catering / Room Set-up

Writing proposals, contracts, subcontracts, amendments, addendums, SOW’s, RFP’s, RFQ’s with School Districts, Government, and Sub-Consultants

Creating Presentations (PowerPoint, Publisher)

Meeting Minutes / Agendas / Action Item Follow-up

Lake Arrowhead Country Club: 2016–2018 - Administrative Assistant to the Director of HR (Seasonal)

Human Resources and Membership Assistant

Generating / Maintaining Databases / Charts / Generating Reports / Data Analyses

Managing Schedules / Meetings

Creating / Marketing Membership Presentations Letters and Memos /Generating Mailings / Brochures

Inscribing Letters / Memos / Dictation

Light accounts receivable

Professional Experience Continued

Onsite Energy: 2010 – 2016, Executive Assistant – Contract Administration - Relocated

Executive Assistant to the CEO, assisting with all administrative functions

Office Management

Contract Administration / Sub-Contracts / Proposals / Addendums / Amendments / RFP’s / SOW’s / RFQ’s / Site Walks / Assisted with Project Schedules

Schedule / Calendar / Meeting Management

Domestic, International Travel / Expenditures

Generating / Maintaining Databases / Charts

Status Reports / Financial Reports

Northrop Grumman Corp: 2004 – 2010, Sr. Executive Assistant tithe VP of Corp. Security

(Corporate Relocation)

Assisted Sr. VP’s Onsite, Offsite Staff Administratively.

Acting Liaison, Correspondent with the Sr. VP / Internal Staff / Government Agencies (Homeland Security, Dodd, DSS, FBI, CIA

Document Preparation / Presentations / Meeting Preparation, Setup / Conference Registration

International / Domestic Travel Arrangements / Expenditures

Ensuring Staff / Sites Adhere to NISPOM (National Industrial Security Program Operating Manual), Dodd, DSS Policies / Procedures

Assisted with Site / Personnel Government Clearances

Preparing Government Contracts / Researching, Obtaining Legal Documentation to Meet Requirements

Process Maturity / Status Reporting

Data and Security Analysis

First Respondent / Century City Emergency Preparedness Council Support

Ordering Supplies

Time keeping / Payroll assistance

Typing /Filing /Memos /Letters / Dictation / Minutes

Southern California Edison: 1996 – 2004, Executive Secretary to the Director of IT HRIS

(Lay-Off)

IT Safety Lead, Raising compliance from 32% to 99% in the first year.

Calendar, Schedule Management / Conference Set-up / Catering / Telecommunications

Timekeeping / Payroll

Integrated IT HRIS PeopleSoft / SAP Programs

Budget / Database Maintenance

Presentations / Spreadsheets / Correspondence

Computer Experience

Proficient with both PC and Mac

Advanced MS Office Suite 2010-2016

PeopleSoft

Oracle

IFAS

Visio

CSIS

Concur

The Edge

I-Buy

Adobe Photoshop

Adobe Illustrator

Quark X-Press

Adobe Acrobat Writer/Reader

MS Project

Vista

Ajera

Lotus Notes

Quicken

Light QuickBooks

Peachtree

ADX

L/ANS

Realist

Matrix

Adobe Premier

Compton

Hoovers

EDI

Great planes

JPAS

Net Caddy

Visual matrix

Social Media

Blue Beam Revu

Education

El Dorado College, 1994 – 1999: Business

Fullerton College, 1999 - 2002: Computer Graphic Design

DSS Academy, 2007: Essentials of Industrial Security Management & Site Security

References

Laurie Clausen SCE Supervisor 909-***-**** ac7j4j@r.postjobfree.com

Karen Lynne Onsite Energy 909-***-**** ac7j4j@r.postjobfree.com

Frank Carrillo Lake Arrowhead CC 951-***-**** ac7j4j@r.postjobfree.com

Cyndi Hoffmann Personal Reference 831-***-****

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