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administration, customer service, logistics, document control

Doha, Doha, Qatar
October 28, 2018

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Vaizul Makshood Ali

Mob : 009**-********


Intend to build a career with leading corporate of hi-tech environment with committed & dedicated people which will help me to explore myself fully and realize my potential. Willing to work as a key player in challenging and creative environment.


Worked as Document Control / Administration Co-ordinator for M/s. Abu Dhabi Oil Company ADOC - (Japan Oil Company), an Oil & Gas concern(under ADNOC), Abu Dhabi.

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.

Input document data into the standard registers ensuring that the information is accurate and up to date.

Generate the various document control reports as required.

Preparation of reports, follow ups, provision of coverall, chopper ticketing assistance, stationeries request follow-ups, monitoring staff flat renewals, consolidation of telephone bills, budget, preparations (Ordinary, Extra Ordinary, investment), Email Correspondences, staff, visitor accommodation arrangements

Typing of site documents, and follow up of all the site needs

Liaison with external vendors, department staff. Apply Arithmetic, Problem Solving, Analytical, Computer Skill in appropriate.

Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable

Maintain updated records of all approved documents and drawings and their distribution.

Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.

Worked as Export / Import / Logistics Executive at M/s Eurogulf Shipping Llc, Dubai, U.A.E. Contship / NSCSA – Liner Agents - European, Asian & US sectors.


To get the bookings from the customers for particular liner destination, sending releases to port and customers, preparing booking list for vessel, if IMCO to receive the approval from the principal, receiving b/l instructions, preparing b/l, getting the approval from the shippers, issuing the bill of ladings to the customers with receipts, if surrendered or issued sea way bill of lading or telex released, messages sent to discharge ports accordingly to Agents at destination, if imports sending the arrival notice to customers, issue delivery orders on proper endorsements from the consignee, getting the demurrage/detention charges (if any) from the customer.


Vessel correspondence, issue release container information to customers, to arrange transportation in prompt time at customer premises, bookings made at appropriate shipping lines to destinations as per request of customer on receiving confirmation of rates/quotes, getting invoice copies, proper documents for passing Export Documentation(ED), to take the stuffed containers to CFS for cross stuffing(if any),checking the ETHC, BAF, CAF, Local Transportation Charges, Documentation, BL charges, Imco charges(if any), Destination Thc, On carriage charges to final destination, Terminal security formalities for all shipments.

LOGISTICS: (NSCSA – National Shipping Company of Saudi Arabia)

To update the moves of import/export containers in logistics moves in the system online, send the vessel discharge list to lines or NVOCC, update about the movements of containers without any out of list, sent to DPA(Dubai Ports Authority), update each and every move of the container for positioning. To send the manifest details of incoming vessel to the Department of Port and Customs in time 24hrs prior, in order to avoid the penalties and fines.


Co-ordinate activities, identify deliverables, specify due dates for Business process members. Develop schedules and time frame based on agreed upon due dates or defined service levels. Monitor progress towards desired result based on business process plan, resolve problems with recommendations as appropriate. Manage and prioritize weekly tasks and deadlines. Gather required data or information and produce reports and statistics as needed. Communicate with customers/clients and business process members and co- operate with internal / external clients, vendors and agencies. Submit proposals for improvements and savings in all matters, within the area of responsibility and to maintain technical and professional support.

Worked as Documentation Controller / In-charge(export/imports) at M/s. Gulf Container Terminal, JEDDAH, SAUDI ARABIA

1.Maintain and manages Master documents(Bill of lading, Import discharge lists, export documents) for a different liners.

2.Maintains and examines files related to liners makes easily accessible.

3.Maintain a computer database of all filed documentation that ensures fast retrieval of documents.

4.Review print and timely distributes the latest revision level documentation to all appropriate users and ensure removal of obsolete documentation from distribution.

5.Coordinates and chairs Change Control Board meetings. Orders external standards and maintains tracking system.

6.Assist in supporting external audits, coordinating activities in backroom and ensuring timely response to documentation requests for auditors.

7.Supports user requests for documentation and trains users in Master Control.

Worked as Administration / Filing clerk at M/s. V.P. Associates, Chennai, Tamil Nadu

Correspondence / handling customer issues including distribution and re-submittal of revisions. Familiar with general office practices and procedures. Understanding proper handling of all paperwork required in department including reporting of time Ability to manage a number of projects at one time with frequent interruptions. Performs, Edits on documents, manage outgoing/incoming Project Documents. Keep Track of all records. Maintain the files and control logs as required by the project. Describing and creating the acknowledged letters for the clients through Systematic Document Control. Tracking the pending documents through weekly progress reports. Notifying the involved party for taking appropriate action on the pending documents Develop electronic filing and archive system and technical library for easy to issuance, storage, retrieval and management of documents to internal and external customers

Worked as Salesman at M/s. Al Dewaghry Establishment, Al Jubail, Kingdom of Saudi Arabia

Dealing with Readymade Garments purchasers/customers. Purchase wholesale ready-made from Jeddah. Counter retail sales deals. Monitor rates, filing sales documents and reconciliation.

Overall Platforms :

Email correspondence, inter-office correspondence, managing DMS, communication drafting, preparing memos, distributions, preparing schedules, meeting Arrangements, provision of stationeries, office Machineries routine maintenance, yearly contracts, budget preparations, camp room allotments, invoicing, petty cash management, coordinating with HSE management, Mess/Food maintenance, ticketing, contractors correspondence, apartment maintenance/renewals, conducting events, company car maintenance, renewals, telephone payments, inventory and logistics management and knowledge of all office related software.


NAME : Vaizul Makshood Ali



NATIVE : Tamil Nadu

EDUCATION : Bachelor of Science(B.Sc.,Physics)

MARITAL STATUS : Married with two children

DRIVING LICENCE : Possess a UAE Driving License,

Indian Driving License valid up to 2021

& Valid International Driving License

LANGUAGES : English, Tamil, Malayalam, Hindi & Arabic


MOBILE / WHATSAPP : 000***-********



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