Organized and detail-oriented individual with 30+ years of professional experience within legal administrative and secretarial practices. Provides extensive knowledge on legal document filling and preparation for attorney assessment using E-filling software. Produces effective office processes and procedures while ensuring optimal functionality. Manages client inquiries over the phone and through email correspondence while directing customers to appropriate avenues of contact. Organizes scheduling requirements for a number of individuals to influence and allow collaborative engagement.
• Client Relations
• Regulatory Compliance
• Document Management
• Legislative Drafting
• Schedule Optimization
• Data Compilation & Entry
• Mail & Call Management
• Office Administration
• Interdisciplinary Collaboration
Senior Legal Secretary 1 Attornev Registration & Disciolinarv Chicago, 11 Feb. 2001 - Present Overview: Offers secretarial and administrative support to four attorneys, one paralegal and two investigators under the authority of the Illinois Supreme Court. Assists with day-to-day administrative duties such as filing, typing, copying and scanning for various legal documents. Organizes and maintains communication and scheduling processes between staff members and clients.
■ Prepares various pleadings, motions, correspondence and litigation materials in a timely manner to meet deadlines.
■ Develops subpoenas and arranges subpoena service.
■ Organizes, maintains and retrieves all attorney working files.
■ Schedules meetings, depositions and appointments for witnesses and various clients while maintaining organized attorney engagement calendars.
■ Provides data maintenance of legal files using Law Manager Pro software to organize and record vital information regarding incoming and outgoing mail and court pleadings.
■ Manages office supply stock while preforming inventory checks and producing orders based on low stock numbers and specific supply requests from staff members.
■ Assist in training new secretaries with day-to-day administrative office procedures, as well as legal processes and court procedures.
■ Serves as back up to receptionists for phone coverage when needed.
■ Responds to phone calls inquiring about investigation status as well as directing queries to the appropriate staff member(s).
LORITA JORDAN 708-***-**** I firstname.lastname@example.org PROFESSIONAL EXPERIENCE (CONTINUED.)
Litigation Assistant Citibank Chicago, IL Nov. 1984-Jul. 2000 Overview: Assisted the litigation manager with various administrative tasks including citation and non-wage garnishment maintenance. Managed legal document filing processes to ensure optimal access and organization while drafting letters and memos. Provided courts with vital information regarding withheld funds and banking procedures. Maintained client meeting scheduling and banking inquiries regarding garnishment natures. Kev Responsibilities:
■ Processed and finalized citations to discover assets, non-wage garnishments, IRS Federal and IDOR State tax levies issued for banking customers.
■ Identified whether banking clients had available funds while informing the proper individual(s) of what funds were being withheld incompliance to bank received citations, non-wage garnishments, IRS Federal and IDOR State levies issued for banking clients.
■ Requested and answered calls from banks, attorneys and banking customers inquiring about the nature of funds suspension.
■ Assisted with routine court appearances on certain citations, non-wage garnishments, IRS Federal and IDOR State levies.
■ Prepared and created files and systems that ensured optimal organization and maintenance for litigation managers review.
■ Drafted letters, memos and other correspondence.
■ Managed incoming and outgoing mail and rerouted them to appropriate department(s) and recipient(s).
■ Maintained scheduling of meetings and appointments while ensuring all parties involved were available and aware.
■ Collaborated with tellers to submit check requests and receive checks to comply with citations, non-wage garnishments, IRS Federal and IDOR State tax levies submissions. EDUCATION
Legal Secretarial Diploma Robert Morris College Chicago, IL 1986