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Administrative Assistant Executive

Folsom, CA
October 22, 2018

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**** ****** ******, ******, ********** 95630



My background of over 15+ years as an Executive/Administrative Assistant, has provided me the experience and skills to deliver a highly organized and quality results professional. My work ethics and positive attitude would be highly valuable for a company that prides itself with excellent service and respect to their clients.


• MS Word 2011, Outlook, Snap Shot, Survey Monkey (Basic), Visio, Excel (Intermediate) Fax, Scan, and WebEx


Dignity Health Medical Foundation 3400 Data Drive, Rancho Cordova, CA 95670

Executive Assistant 2/2007 – 3/2018

• Tracked and maintained 45+ physician licensures and professional certificates

• Received, processed, and completed subpoenaed records requests

• Edited and transcribed meeting agendas and various meeting minutes

• Supplied various advanced materials and executed follow up for meetings and team conferences

• Coordinated and scheduled conference call meetings using WebEX

• Coordinated and scheduled catering for various meetings

• Served as a central point of contact for physician group and managers

• Maintained Organizational Chart for Department Executive and Managers

• Tracked and updated Excel spreadsheet statistical data for Executive Director

• Assisted with managing day to day calendaring of future events and meetings for Executive Director

• Ordered office supplies and maintained office equipment

• Fax, Scanning, and laminating machine usage

• Point of contact to receive and distribute phone messages

• Maintained physician and business files and physician and business contracts

Sacramento Radiology Group / Dignity Health Medical Foundation 3291 Ramos Cir, Sacramento, CA 95826

Medical Transcriptionist / Administrative Assistant III 10/2005 – 7/2007

• Transcribed reports and correspondence using MS Word

• Maintained electronic and paper files

• Received and screened high-volume internal and external phone calls

• Made copies, sent faxes and handled all incoming and outgoing correspondence

• Organized files, edited and maintained spreadsheets, and faxed reports

• Greeted and assisted visitors from outside clinics and hospitals, and vendors

• Ordered and maintained office supplies

• Trained for duties as described in Executive Assistant role above

Collins Oral & Maxillofacial Surgery, P.S. 321 W 7th Ave, Spokane, WA 99208

Business Office Supervisor 4/1997 –8/2005

• Supervised front business office staff of 4-6 members

• Developed, prepared, and maintained HIPAA plan for office

• Provided Notary Public services for doctors and staff

• Managed petty cash on weekly basis

• Prepared and estimated financial treatment plans

• Prepared preauthorization treatment requests

• Prepared daily bank deposits

• Produced weekly and monthly financial reports using QuickBooks

Maxwell, Higuchi, & Collins, P.S. Spokane, WA 99206

Medical Transcriptionist 8/1993 – 4/1997

• Transcribed radiology reports with dictation equipment and computerized software

• Made copies, sent faxes, and handled incoming and outgoing correspondence

Robert Wendel, D.M.D. 801 W Broadway, Spokane, WA 99216

Certified Dental Assistant 1/1993 – 8/1993

• Assisted with dental procedures

• Took and developed dental xrays

• Sterilized patient rooms and equipment and tools

• Assisted Hygienist with charting


Spokane Community College

A.A.S. 6/1992

• Completed Medical Transcription Program (1993)

• Completed Dental Assisting Program (1990-1992)

• Notary Public (State of Washington - 12/2004-12/2008)

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