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Executive Assistant Manager

Broomfield, CO, 80021
October 14, 2018

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Carol A. Mullen

720-***-**** - - Westminster, CO 80021

Career Summary

Diversified Professional Assistant with 15+ years of experience of providing high level administrative support. Employs superior communication skills to develop strong relationships and excels in a fast paced environment. Highly self-motivated with a solid work ethic and high level of integrity. Passionate about making a positive contribution to the success of a company while continuing a path of professional growth.

Software Application Experience

MS Office Suite, G Suite, Adobe Acrobat Professional, SharePoint, NetSuite, MS Dynamics GP, QuickBooks, MAS 90, MS Dynamics CRM, ACT!, Concur, and other proprietary software applications.

Work Experience

ICAST (International Center for Appropriate and Sustainable Technology) 9/18 – 10/18

Executive Assistant Lakewood, CO

Manage President and Founder's Inbox including sending emails to prospective customers on his behalf. Coordinate calendar appointments and register for industry events. Research and solicit quotes for office move.

AdvisorLaw 5/18 – 9/18

Production Assistant Broomfield, CO

Redact Statements of Claim and create service letters to customers per arbitrator rulings. Manage affidavits for current cases and upload documents to the FINRA portal. Documented the processes involved in this role.

Martin-Ray Laundry Systems, Inc. (MRLS) 3/16 – 7/17

Executive Assistant Denver, CO

Provided administrative support to the owners including travel coordination, event planning, marketing, accounting and human resources.

Rogue Wave Software 7/15 – 3/16

Executive Administrative Assistant Louisville, CO

Supported primarily the President & CEO along with his direct reports including the CFO, CTO, CPO, Senior Vice President of Sales and General Counsel. Managed and performed domestic and international travel arrangements. Oversaw the execution of confidential documents. Prepared materials for company meetings. Arranged offsite domestic and international meetings. Implemented the usage of Concur for international offices.

Ascend Analytics 9/14 – 6/15

Office Manager/Executive Assistant Boulder, CO

Recruited for positions within a very specific technological niche. Coordinated travel, maintained the calendar and assisted with presentations for the CEO. Performed Human Resources functions including drafting offer letters, administrating employee benefits, new hire orientations and assuring compliance with state and federal labor laws. Invoiced clients and ensured the execution of formal documentation.

Nolan Business Solutions 4/10 – 1/14

Administrative Specialist Boulder, CO

Performed accounts receivable, payable and human resources functions. Created quotes, processed new orders and updated contracts. Coordinated domestic and international travel.

MeyersDining, LLC (acquired by CBIZ – 10/09) 5/09 – 4/10

Account Manager Boulder, CO

Obtained a health insurance broker’s license. Enrolled, terminated and made changes for client members. Researched and resolved claim issues. Reviewed quotes and proposals. Prepared marketing materials.

Vidiom Systems (acquired by Advanced Digital Broadcast - 2/06) – Broomfield, CO 2/03 – 8/08

Human Resources Generalist -- 9/07 – 8/08

Managed benefit open enrollment, annual performance reviews, offer letters and payroll. Conducted new employee orientations and exit interviews.

Marketing Coordinator -- 4/06 – 9/07

Coordinated trade show travel logistics and conducted product demos. Developed a style usage guide and proofread company press releases.

Office Manager -- 2/03 – 4/06

Recruited and provided on-site training for Administrative Assistants hired in and outside of Colorado. Researched and contracted vendors. Created forms to facilitate company guidelines. Arranged domestic and international travel. Completed and reviewed expense reports. Planned company events.

Voyant Technologies, Inc. (acquired by Polycom – 11/03) 9/00 – 1/03

Administrative Assistant, Operations Westminster, CO

Scheduled meetings, maintained calendars, coordinated travel and prepared expense reports for four c-level executives.

Super PC Memory 2/00 - 9/00

Sales Assistant Westminster, CO

Received, reviewed and inputted orders plus provided administrative support to ten sales representatives.

Cable Television Laboratories, Inc. 12/98 - 1/00

Human Resources Assistant Louisville, CO

Assisted with the company’s recruiting effort by posting positions, performing academic reference checks and scheduling interviews that included arranging travel for candidates. Drafted offer letters and distributed and processed new hire paperwork. Performed new hire orientations. Provided back-up support to the Physical Facilities Administrator and Reception Administrator.

Advanced Systems Engineering, Inc - ASE (acquired by Ciber) – Aurora, CO 11/95 - 10/98

Consulting Services Manager -- 4/98 – 10/98

Established a Field Manager program specific to our branch. Pursued employee self-assessments, performed client interviews and conducted performance appraisals for 130 field employees.

Human Resources Administrator -- 4/97 - 4/98

Executed duties including bookkeeping, recruiting, human resources, payroll and DoD security.

Account Manager -- 6/96 - 4/97

Provided technical recruiting for Aerospace and Defense government contracts. Managed the company's first overseas contract.

Administrative Assistant -- 11/95 - 5/96

Performed reception duties, tracked contractors’ PTO and ordered supplies.


B.S. Business Administration – Marketing Hofstra University, Hempstead, NY

Colorado State Notary – Commission expires 9/29/2019

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