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Executive Assistant

Location:
Alpharetta, GA
Posted:
October 15, 2018

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Resume:

kimberley b. kourtis

**** ******** ***** • Milton, GA 30004 (C) 404-***-**** ac7d4w@r.postjobfree.com

SENIOR C-LEVEL EXECUTIVE ASSISTANT

Summary of Qualifications

C-Level & Board Support / Public Filings / Merger & Acquisition Experience / Vendor Relations / Sales Support / Project Management / Client Relationship Management

Highly organized and detail-oriented Executive Assistant with over 20 years experience providing thorough and skillful administrative support to C-level executives. Consistently recognized as a team player with enthusiasm and outstanding ability to build relationships at all levels within an organization. Able to navigate demanding schedules, deadlines and shifting priorities to keep executives on top of their game. Solid strengths in leadership and project management with a proven ability to handle sensitive information. Demonstrated skills using the following computer applications:

Microsoft Word, Excel, PowerPoint, Outlook, Access, Boardvantage, QuickBooks, Great Plains Accounting Software, Photoshop, Harvard Graphics, Internet

Accomplishments

Asked by CEO of Inhibitex to join newly formed Aviragen team based on history of outstanding performance.

Recognized consistently for flawless execution of quarterly Board of Director meetings.

Successfully coordinated annual international recruiting fair representing over 125 teachers seeking overseas jobs and the annual conference for more than 30 overseas school superintendents.

Launched a highly effective online monthly client satisfaction survey program, including online application and Excel database.

Professional Experience

Aviragen Therapeutics, Inc.

Executive Assistant to CEO Alpharetta, GA 2012 – Present

Support the CEO, CFO & senior level executives of this clinical stage biopharmaceutical company – providing administrative expertise from start-up through recent merger with Vaxart, Inc. February 13, 2018. Trusted to shut down former Aviragen offices as operations transition to Vaxart headquarters in San Francisco.

Primary contact for Board of Directors from company launch through successful merger with Vaxart, managing scheduling and logistics for all board events, correspondence and financial reporting.

Coordinate the calendar of investor conferences and roadshows with CEO and outside IR firm, handling registrations, travel, accommodations, company information updates, meeting schedules and investor packets.

Successfully maintain up-to-date signed records of SEC filings, board minutes, monthly board finance notifications, etc. for auditors for Sarbanes-Oxley compliance. Assist the Vice President of Finance with various other projects.

Manage correspondence with individual shareholders and institutional investors. Edit and distribute all press releases across the wires and to a custom email list of investors. Coordinate quarterly earnings call webcasts in conjunction with the 10Q releases and monitor participants and questions during the calls.

Maintain calendars for CEO and other C-level executives. Act as primary company liaison for key industry organizations, ensuring solid relationships with key contacts.

Maintained electronic and original signature documents of all company contracts per legal and corporate retention guidelines.

Inhibitex, Inc.

Executive Assistant to CEO Alpharetta, GA 2008 – 2012

Supported CEO, CSO & senior level executives of this clinical stage biopharmaceutical company. Company was acquired by Bristol-Myers Squibb in $2.5B deal.

Effectively supported CEO & other C-level executives, enabling them to focus on what matters most – taking the company from funding stages through successful sale.

Managed events, correspondence and financial reporting for Board of Directors, investors and analysts.

Coordinated production and distribution of key operational, marketing and clinical reports.

InovaOne Studios, Inc.

Director of Client Management Roswell, GA 2005 - 2007

Insured effective client relationship management, project oversight, and associated vendor deliverables for InovaOne, a full service marketing and creative agency that specializes in communications consulting, branding, and brand strategy development.

Within first year on the job, successfully assumed responsibility for InovaOne’s marquis client, driving $2.5M in annual revenues.

Contributed to InovaOne’s “AJC 2007 Pace Setter Award,” ranking InovaOne at #13 of Atlanta’s top 50 fastest growing private companies.

Implemented print and video work order processes, vendor management processes, and project management tools.

Proxima Therapeutics, Inc. (Acquired by Cytyc Surgical Products, March 2005)

Executive Assistant Clinical Affairs Alpharetta, Georgia 2004 - 2005

Supported VP, Clinical & Regulatory Affairs for a leading edge innovator in the field of radiation delivery therapies for women diagnosed with breast cancer.

Coordinated and prepared documentation for regulatory submissions.

Managed documentation and filings associated with corporate-wide quality assurance program, as well as patient records, including payments.

Drafted client correspondence, meeting materials and produced executive presentations and the company’s monthly newsletter.

ALLTEL Telecom Services, Inc.

Executive Assistant Alpharetta, Georgia 1998 - 2003

Supported the President and two Executive Vice Presidents (Sales & Acquisitions and Operations) of a Fortune 500 telecommunications company.

Designed, built and implemented online monthly Client Satisfaction Survey program.

Assisted executive team members responsible for Sales & Acquisitions and Operations.

Coordinated monthly reports and weekly sales reports. Also performed general accounting and monthly budget reviews.

National Distributing Company, Inc.

Executive Assistant Atlanta, Georgia 1996 - 1998

Supported Director of MIS and two senior vice presidents responsible for public relations/employee training and risk management for the fourth largest wine and spirits distributor in the U.S.

Maintained company-wide purchasing and inventory systems.

Acted as liaison between group medical insurance company and all insureds.

Education:

Bachelor of Science. Major: Art Communication. Minor: Psychology.

Florida Southern College Lakeland, Florida



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