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Accounts Payable Specialist

Rocklin, CA, 95765
October 09, 2018

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James Van Hook

**** ******* *****

Rocklin, CA **765


Worked with various enterprise computer Software.

Good creating and maintaining spreadsheets

Relate Well with people

Years of AP Supervisor experience

Work Experience

Accounts Payable Clerk III

PASCO Scientific - Roseville, CA

March 2000 to February 2015

Oversaw and performed all aspects of domestic and international accounts payable work.

Utilized QAD Inc Enterprise Software within a High-tech manufacturing environment.

Analysis of prepaid asset accounts, created and maintained multiple excel spreadsheets.

Audited and paid all company employee expense reports by check and through payroll.

Setup check runs, printed checks, matched invoices and obtain signatures.

Prepared international payments by bank wire transfers and setup controls for payments.

Uploaded check run data to bank every Friday for Positive Pay fraud prevention.

Downloaded check accounts information from banks to reconcile for month-end.

Cancelled cleared checks in computer system and balanced to bank statements

Distributed/mailed 100-200 checks weekly depending on volume of aged invoices.

Monitored A/P aging reports twice per month and Purchase Order receipt reports daily.

Validated three-way match of invoices, purchase orders and po receipts.

Obtained approvals on non-PO invoices that were direct expensed

Made all A/P reclass entries of any incorrect account or cost center after month-end.

Updated all A/P system foreign currency FX rates each week to the most current data.

Worked with purchasing and receiving departments on PO/Accounting issues.

Reviewed freight invoices with shipping department for contracted rate compliance.

Processed and balanced all month-end reports to the General Ledger.

Worked on all yearly 1099s, financial audits and maintained A/P audit worksheets.

Handled all incoming calls from suppliers and updates to the supplier database.

Audited, monitored and paid all the company AMEX, VISA and Master Card statements.

Trained new and temporary employees on the computer system and company A/P processes.

Developed outside department relationships with Engineering, Customer Service, Warehouse, Sales, Marketing, Manufacturing, Procurement, Software Development.

I was the only AP person for a $30 million company.

Accounts Payable Lead

Packard Bell NEC - Sacramento, CA

May 1995 to June 1998

Lead Accounts Payable Clerk. Supervised Freight bill payable department within a large high-tech manufacturing environment. Worked with Domestic and International freight traffic managers on billing and payment issues. Analysis invoices for contract compliance. Primary shippers were FedEx, UPS, ABF Freight, Swift Freight. I supervised 3 people.

Accounts Payable Supervisor

Metric Management Inc - Foster City, CA

December 1985 to February 1994

Accounts Payable Supervisor in a Financial Services Company. Directly managed 6 regular employees and 4 temporary employees within the Portfolio Accounting Operations group. I reported directly to the Operations Controller. Was the point person for all payable operations inquires inside and outside the company. Prepared spreadsheets for review by the investment fund managers for SEC filings. Worked with Investor Accounting. Was on call 24 Hours from I.T Department to come in and fix any nightly data processing user problems for Portfolio Accounting Operations data processing jobs.

Accounts Payable Clerk

Vesteq Financial - San Mateo, CA

October 1984 to December 1985

Accounts Payable Clerk in a financial services company. Input invoices into computer system, select invoices for payments when due and run checks. Match checks to invoices and get signatures. Mail checks when authorized to release.


Diploma in Business Data Processing-Accounting

Heald College - San Francisco, CA


Advanced level AP, Supervisory Accounts Payable, Inventory Accounting, Vendor Relations and Invoice Analysis. Accounting Software Applications.

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