Executive Assistant Project Manager

DEBRA S. SCHMID

Wooster, Ohio ***** ***********@******.*** 330-***-**** LinkedIn

Executive Assistant / Administrative Assistant

Dynamic and resourceful professional with 15+ years’ experience and demonstrated success in providing executive-level administrative and project management support in diversified sectors, including legal and real estate. Energetic and passionate assistant with proven ability to lead and oversee daily administrative operations, coordinate large-scale meetings and events, manage vendor relationships, and prioritize and complete multiple tasks to achieve organizational goals. Highly adept at managing large-scale projects in addition to maintaining positive communication with co-workers, clients, and members of management. Possess excellent interpersonal and managerial skills with the highest degree of professionalism, maturity, and diplomacy. Proven expertise in:

Strategy Development and Implementation

Office Administration and Project Management

Excellent Scheduling and Calendaring Skills

Meeting Organization and Record Management

Document Creation and Handling Strategies

Legal Terms / Confidential Correspondence

Cross-Communication and Negotiation Skills

Resource Allocation and Optimization

EDUCATION

Degree Title

Brevard Community College, Melbourne, FL

PROFESSIONAL EXPERIENCE

Heartland Title Agency, LLC, Wooster, OH

Escrow Closer – Real Estate, 2003 to 2018

Provided hands-on support to CCJ associates and escrow closing officers in managing multiple commercial and residential real estate projects, while administrating daily office operations and customer services.

Prepared, organized, and reviewed legal documents, agreement and acknowledgement letters, closing protection offers, and privacy policies for closings, as well as managed files and other project related properties. Created settlement statements and closing reports to obtain funding and disbursement approval. Collaborated with loan officers, agents, and customers to request additional / required information and ensure compliance with property standards. Answered a large volume of telephone calls and emails to provide real estate information, assist customers in property lending procedures, and address and resolve other project related issues.

Key Contributions:

Spearheaded the development of robust title policies, including loan and owner’s policies, as well as administered and managed project funds, proceeds, and payoffs for closing.

Oversaw a large number of high-volume and confidential commercial transactions with value of over $10M in an efficient and accurate manner.

Facilitated the preparation of legal commitments prior to issuance of title insurance, while managing multi-tasking closings and switchboard coverage.

Ensured disbursement of correct funds among all parties while handling closure of funding and disbursement process solitary for about one year.

Earned praise from senior management for displaying excellent commitment to performance excellence.

Critchfield, Critchfield & Johnston, Ltd., Wooster, OH 2003 to 2018

Legal Assistant,

Proficiently handled heavy caseloads and coordinated all aspects of litigation cycle, including legal research, factual investigation, records review, document management, and trial preparation.

Composed and revised a variety of legal documents, including letters, dispositions, and court filings for attorneys, answered direct attorney phone lines, and acted as liaison between clients and attorneys to precede legal commitments in compliance with stringent regulations and deadlines.

Key Contribution:

Provided legal and administrative assistance in a workers compensation, personal injury, and corporate law firm, and facilitated in triggering fair and justified results without any partiality.

Receptionist

Proactively functioned as first point of contact; greeted visitors and answered all incoming calls in a professional and courteous manner.

Filed, organized, and maintained court documents and case files, scheduled appointments, interviews, and consultations, reviewed disclosures, and entered client discrepancies.

Clean Control Corporation, Warner Robins, GA

Executive Assistant / Proofreader

Delivered executive-level support to President and Chief Executive Officer in achieving targeted company goals and objectives by handling a wide range of administrative and customer service activities .

Assisted company’s president in a variety of activities, including sourcing items, composing meeting minutes, and planning and organizing thankyou dinners for committee members to bid maximum sales for Museum Aviation Foundation. Conducted and organized important business meetings, maintained president’s calendar, created correspondence documents, and managed resources and finance for business travels.

Key Contributions:

Accurately maintained and handled personal accounts of company’s executive members with net worth of over $10 million.

Facilitated Retail Project Manager in preparing and executing several national sales projects by creating order delivery specimen, displaying kits, and designing and presenting effective sales presentations.

Revised and authorized content of product labels, product information sheets, and magazine advertisements, developed for graphics department projects.

Actively participated in two national RV trade shows to develop product awareness and accelerate sales by acquiring new clients.

Additional experience as project manager and executive assistant in Demo & Sales, Inc. and Absolute Services, Inc., Warner Robins, GA.

TECHNICAL SKILLS

Softpro Select, Softpro Classic, NetDocuments, Microsoft Office Suite, Publisher

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