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Executive Assistant Administrative

Cary, NC, 27519
September 06, 2018

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Karen Marceca

**** ********* ***, ****, ***** Carolina 27519 • • 919-***-****

Executive Assistant

Meticulous and innovative administrative professional with expertise in dynamic and varied environments.

Technical Proficiencies

Microsoft Office 365 and Office Suite including Power Point, Excel, Word, and Outlook,

Concur, GovTrip, Google Docs, Cisco Ready Talk, WebEx, Telepresence; Skype for Business

Key Achievements

Skilled in creating and maintaining detailed administrative and operational procedures that improve organization, efficiency, and accuracy.

Compile data and analyze financial records to collaborate in preparation of budget forecasts and internal and external reports and filings.

Leverage excellent cross-functional collaboration abilities to enhance communications, facilitate project completions, and coordinate off-site meeting and travel arrangements.

Demonstrates exceptional communication and interpersonal skills in preparation of meeting minutes, implementation of innovative process changes, and effective negotiations with customers and vendors.

Professional Experience

EBS Support Services, dba Voqal – Longmont, Colorado

Executive Assistant / Event Coordinator and Transportation Specialist 6/2016 to 4/2018

Deliver executive-level, customized administrative support for Chief Operating Officer, 15-member corporate Board of Directors, Operations Department, Leadership Team, Finance Committee, and 36 staff members. Compose minutes of Board and senior leadership meetings. Coordinate arrangements for audio/visual equipment, meetings, and conferences.

Coordinate logistics and travel arrangements for 15-member corporate Board of Directors meeting and 36 staff members.

Facilitated domestic travel, accommodations, meeting arrangements, and expense reporting for bi-annual off-site meeting in Honolulu, HI.

Facilitate audio/visual arrangements, equipment rental, technical support, and catering menus for the meetings.

Facilitated domestic travel, accommodations, meeting arrangements, and expense reporting for four off-site meetings. Reorganized corporate event-planning policies to generate $10K in average savings per meeting.

Managed renewals and applications for Federal Communications Commission (FCC) licenses, leases, sub-leases, and extensions.

Generate and submit State and doing-business-as (DBA) or assumed-name filings.

Seagate Technologies, Inc. – Longmont, Colorado

Executive Assistant, 11/2014 to 7/2016

Engaged in delivery of extensive scheduling, executive calendar management, and administrative support for Vice President of Global Operations and more than 25 global materials associates. Conducted event planning and coordinated arrangements for audio/video equipment at conferences. Collaborated with staff to secure VISA, passport, and other travel documentation and travel logistics for on-site meetings.

Interfaced with Finance Department and senior leaders to update quarterly Sarbanes-Oxley reports.

Partnered with operations staff to design visual illustrations of monthly and quarterly production and profit/loss margins using presentation software.

Drove improved organization productivity with implementation of innovative technical enhancements within initial six months.

Analyzed prior fiscal year expenses to identify and eliminate duplicate purchases and unnecessary costs and achieve cost savings in conjunction with budget forecasting process.

Earned Recognition Award for Outstanding Service in 2015.

Servitodo, LLC – Fort Collins, Colorado

Lead Travel and Transportation Specialist, 10/2008 to 4/2014

Collaborated with over 200 agency personnel within Centers for Disease Control and Prevention to schedule travel arrangements in compliance with Federal Travel Regulatory (FTR) guidelines for domestic and international travel. Interfaced with senior travel administrators to expedite approvals and meet strict deadlines for epidemic and travel emergencies. Maintained comprehensive communications with agency leaders, staff, and travelers. Reconciled agency credit card accounts coordinated VISA and passport applications and collected data for budget forecasting.

Compiled itinerary estimated versus actual costs, and trip purpose records for auditors and management to avoid unnecessary travel expenses.

Remained current on dynamic FTR rules to ensure compliance and resolve reimbursement disputes.

JPMorgan Chase – Loveland, Colorado

Property Administrator, 5/2007 to 11/2008

Partnered with Senior Property Manager to administer tenant relations, create budget forecasts, and maintain expense records for more than 50 bank properties. Interfaced with customers to resolve complaints and address maintenance issues. Coordinated and scheduled annual inspections and re-examinations and monitored common areas to maintain cleanliness and safety.

Negotiated maintenance and vendor contract renewals to optimize expense savings.

Collaborated with vendors to secure property-service and new-build bids.

Additional Experience includes: Sales and Service Administrative Assistant, Liberty Mutual, Fort Collins, Colorado;

Receptionist Human Resources Support Assistant, Quebecor World Loveland, Inc., Loveland, Colorado.

Educational Background

Associate of Science, Business Administration, 2007

University of Phoenix, Phoenix, Arizona

Certifications and Professional Development

Notary Public, State of North Carolina

Project Management Lite, Project Management Institute (PMI), 2016

Brainshark Advanced Author Certification, Seagate Technologies, 2015

Human Resources Assistant, Mountain States Employment Council

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