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Executive Assistant Human Resources

Houston, Texas, United States
August 30, 2018

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Janet Y. Baker or

Houston, Texas 77086



Seeking a professional position that requires extensive cognizant skills, that demonstrates the ability to originate methods to aid in furthering company goals.


Empower fifteen+ years of experience in performing complex technical work that includes analysis of work problems having an administrative aspect executing interpretation of complex written material. Efficiency mastered in prioritizing in a multi-task environment.


Effective Communicator, Interact and provide support to Executive Level Hiring Managers,

Advanced skills in: Microsoft Excel, MSWord, PowerPoint, Freelance Graphics,

Visio, Harvard Graphics, Corel Draw, Access, Visual Basic Access, SAP, People Soft, Taleo


Consultant, Public Speaking June 2014 – Present

Weatherford International Ltd.

Houston, Texas

Human Resources Generalist June 2008-February 2015

Set up and Staffed Manufacturing facility of 100+ employees.

Business Partner for three Manufacturing facilities

Evaluate job positions, determining classification, exempt or non-exempt status, and salary.

Ensure company compliance with federal and state laws, including reporting requirements.

Advise managers and employees on state and federal employment regulations, collective agreements, benefit and compensation policies, personnel procedures and classification programs.

Plan, develop, evaluate, improve, and communicate methods and techniques for selecting, promoting, compensating, evaluating, and training workers.

Provide advice on the resolution of classification and salary complaints.

Prepare occupational classifications, job descriptions and salary scales.

Employee Relations-Coaching employees

Coach Management Staff offer guidance Policies and Procedures

Initiated Management Round table discussion to meet Business goals.

Processed International hires and transfers.

Run Monthly Reports (identify discrepancies)

Process GPA’s (Global Pay Authorization)

Upload via E-filing paperwork for all employees

Interview potential candidates

Recruiting and Sourcing

Process E-verifications via Homeland Security

Prepare reports, such as organization and flow charts, and career path reports, to summarize job analysis and evaluation and compensation analysis information.

Administer employee insurance, pension and savings plans, working with insurance brokers and plan carriers.

Manage Human Resource Accounts reconciliations for multiple Accounting Systems


Houston, Texas

Human Resources Coordinator December 2007 – June 2008

Provided primary general HR services to customers ensuring all company compliances and guidelines were in accordance with Audit guidelines.

Met with Legal department to ensure Standards were ascertained for Posting, open requisitions and on-boarding efforts. (Verbiage had to be within exact company guidelines)

Worked directly with associates, Hiring Managers, HR Consultants, Directors, and BU leaders to ensure that all HR data is captured and recorded in multiple HR databases.

Implemented HR processes that ensure the accurate data collection and entry of all the data points within the steps of the associate life-cycle.

Posted job requisitions within Taleo Staffing Express software.

Once preferred candidate selected, Extended Job Offers within Taleo Staffing Express software.

Maintain Project Activity SharePoint Site Matrix that captured daily activities to track on-boarding procedures.

Moved and processed candidates after they were matched from the posted requisition to the Staffing Express talent pool that they have applied.

Initiate the required PEDD (Pre-employment Due Diligence) steps Typically included were background check, reference check, substance abuse screen/drug screen, and medical clearances.

Moved the candidate from the “PEDD” step to the “Hire” step with a status of “To be hired” once all required checks were successfully completed for the candidate. Clearing Candidate for Hire / Completing the hiring Process

HIREd candidates in system once they successfully cleared background checks. Closed requisitions.

ExxonMobil November 1996 – November 2007

Houston, Texas

Planning And Support Services

Technical Administrator January 2005 – November 2007

Maintain effective internal/external office relationships and liaise confidently with Senior Management and their respective direct reports.

Responsible for maintaining Risk Assessments database.

Maintained database for Sarbanes Oxley audit dispositions.

Created Excel Matrixes capturing Skill sets reflecting career assessments indicating roles and responsibilities.

Undertake general office and administration duties as required.

Process invoices- administer codes for GEMS system

Access Filenet to ensure remunerations matches what was approved and processed.

Process requests by President of Global Services Company and Senior Vice-President of Treasury to process Vendor Management by 3rd Party Associates wishing to do business with ExxonMobil.

EMIT Planning and Support Services (Human Resources)

Division Payroll Timekeeper Administrator (SAP Administrator)

Providing guidance and assistance to associates and business unit leaders regarding Human Resources policies that impact employee entry of paid time off, compensation, and regulatory requirements while obtaining the proper approvals for all transactions.

Analyze time entry on SAP HR Data Integration via Cross Application Time Sheet (CATS). Time evaluation processes compared and time entered via the employee's work schedule and absence quotas. Cross referenced information that was vital to payroll processing.

Responsible for Coding to allocate deductions for benefits as was identified via specific info types in which earnings were calculated, categorized, or adjusted based on time entry.

Record exceptions which are extracted from employee master data to produce remuneration.

Generate analytical reports with consolidated and detailed HR Information extracted from SAP/ SHARP system.

Run SAP/ SHARP Time Reports and maintain record retention guidelines to meet audit requirements.

A cross-reference report to ensure all data was entered accurately.

Maintained variants to ensure all employees within EMIT- PASS division information is captured and processed.


Houston, Texas

Level 3 Network Support

Technical Administrator January 2004 – January 2005

Process invoices over 1 million monthly revenue

Reconcile Expense statements for unit and notify Supervisor when to

approve on Electronic filing system

Process Contractor payroll invoices

Process Purchase orders for all equipment orders

Maintain Sniffer Log

Timekeep administrator

Maintain annual Payroll exceptions spreadsheet

Central Receiver for unit via Electronic Purchasing System

Maintain central repository to adhere to Audit retention guidelines

Coordinate Technical documentation for group projects


Houston, Texas

Global Information Services

Executive Assistant September 1999 - January 2004

Assistant to Sr. Manager Global Skill Center

Prepare presentations

Process Invoices

Backup Purchase Order Database administrator

Travel Coordination

Coordinate Audio-conferencing sessions

Maintain invoice accounting spreadsheets

Coordinate Luncheons, Anniversary Celebrations and special recognition events

Run MSQuery reports to maintain capital and expenses for unit

Exxon Coal and Minerals Company

Houston, Texas

Lead Drafter October 1998 - September 1999

Draft maps, logs for Drilling organization from site residents

Draft maps to depict Fire Evacuation Routes for Safety Procedures and Building Operations

Create graphic designs for projects and presentations

Updated manual Auto-Cad drawings

Process invoices on Pro-Pay System

Handled inquiries to reconcile discrepancies concerning invoices

Generated spreadsheets to reflect year end accruals

Create spreadsheet for necessary data for unit expenditures

Create posters, Flyers, and Brochures. PowerPoint Presentations

Safety and Wellness member

Sent out letters requesting for permits to City officials

Maintained contractor report

Exxon Company USA

Well Management Group

Houston, Texas

Administrative Assistant October 1996 - September 1998

Assisted 40 engineers in Oil Company well management group.

Responsible for trouble shooting on computer software problems.

Ran reports from automated well management system.

Assisted with spreadsheets, charts and graphs.

Made travel arrangements for group.

Maintained, reconciled and coded payments for well servicing equipment.

Maintained logs for all invoices expense accounts.

Provided monthly exception reports to reflect time.

Maintained vacation spreadsheets for entire group.

Tracked approved workover packages.

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