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Office manager

Location:
Cairo, Cairo Governorate, Egypt
Posted:
August 20, 2018

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Resume:

Yousra Sileem

E-mail: ac6qj8@r.postjobfree.com

Mobile :+2-012********+2-012********+2-012********

Address: Abbas El Akkad, Nasr City, Cairo, Egypt

OBJECTIVE

Seeking a position where my skills and experience are well utilized to add value to the organization and also increase and widen my knowledge.

EDUCATION

2001 Bachelor of Literature, Ain Shams University – Department of Tourist Guidance Section.

1996 High School Certificate (Thanaweya Amma) - Art section.

Talaa El Kamal Islamic Language School.

PROFESSIONAL EXPERIENCE:

ABC Egypt for Commercial Display Mar 1st,2018 – Till Now

Office Manager - Chairman –

Preparing agendas and minutes of the meetings along with related documentation

Arranging detailed travel plans, routes, and gathers needed for travel related meetings.

Communicate new instructions and regulations to the staff as appropriate

Handling all office correspondence.

Finance responsible for the office expenses

Al Tawakol Electric – Gila - Jul 16th,2017 – Dec. 31 th,2017

Office Manager – CEO –

Managing and arranging the daily schedule and meetings

Finance responsible for the office expenses

Arranging detailed travel plans, routes, and gathers needed for travel related meetings.

Screening incoming calls and correspondence.

Preparing agendas and minutes of the meetings along with related documentation.

Sending and receiving e-mails and faxes.

Arranging for internal and external meetings.

Communicate new instructions and regulations to the staff as appropriate

Helping the marketing department

Handling all office correspondence.

Gulf Printing Products Manufactures Factory ( Gepcom ) Dec 1st, 2016 – Mar 30th,2017

Gepcom Egypt

Office Manager – Public Relation – Account Manager

Maintaining and establishing an updated filing system.

Arranging detailed travel plans, routes, and gathers needed for travel related meetings.

Screening incoming calls and correspondence.

Preparing agendas and minutes of the meetings along with related documentation.

Sending and receiving e-mails and faxes.

Arranging for internal and external meetings.

Finance responsible for department expenses and follow up cheques and payments.

Follow up the shipments with the procurement department.

Follow up the shipments with the custom clearance department.

Managing and arranging the daily schedule and meetings.

Communicate new instructions and regulations to the staff as appropriate.

Helping in preparing tenders documents.

Sales Coordinator helping sales in sending and receiving offers, tenders and coding.

Register the company at the governmental sections

Register the company at the banks

Responsible for accounts

Making deals with clients

Follow up the purchase order

Youssef Allam Group

Middle East Medical Group (MMG) Dec 1st, 2012 – Dec 1st,2016

CEO - Office Manager -

Arranging for internal and external meetings.

Screening incoming calls and correspondence.

Arranging detailed travel plans, routes, and gathers needed for travel related meetings.

Preparing agendas and minutes of the meetings along with related documentation.

Sending and receiving e-mails and faxes.

Maintaining and establishing an updated filing system.

Human resources responsible for attendance, excuse, lateness and vacancies.

Finance responsible for department expenses and follow up cheques and payments.

Fully responsible for the office operations and day to day activities.

Managing and arranging the daily schedule and meetings.

Communicate new instructions and regulations to the staff as appropriate.

Helping in preparing tenders documents.

Sales Coordinator helping sales in sending and receiving offers, tenders and coding.

Follow up the registration for the new products at MOH (Ministry of Health) in coordination

with agents for certificates, orders).

Follow up the shipments with the procurement department.

Follow up the shipments with the custom clearance department.

Elsewedy Electric Group (Holding) July 10th,2007- 30th Sept. 2012

Marketing Director - Office Manager and Personal Assistant

Human resources responsible for attendance, excuse, lateness and vacancies.

Finance responsible for department expenses and follow up cheques and payments.

Fully responsible for the office operations and day to day activities.

Managing and arranging the daily schedule and meetings.

Communicate new instructions and regulations to the staff as appropriate.

Arranging for internal and external meetings.

Screening incoming calls and correspondence.

Arranging detailed travel plans, routes, and gathers needed for travel-related meetings.

Preparing agendas and minutes of the meetings along with related documentation.

Sending and receiving e-mails and faxes.

Maintaining and establishing an updated filing system.

Chief Financial Officer - Office Manager and Personal Assistant

Fully responsible for the office operations and day to day activities.

Established the company’s archiving documentation system.

Managing and arranging the daily schedule and meetings.

Communicate new instructions and regulations to the staff as appropriate.

Arranging for internal and external meetings.

Screening incoming calls and correspondence.

Arranging detailed travel plans, routes, and gathers needed for travel-related meetings.

Handling logistical arrangements for the company events including facilities, catering, communication, and invitations within the assigned budget.

Preparing agendas and minutes of the meetings along with related documentation.

Executive Secretary and Public Relation

Fully responsible for the office operations and day to day activities.

Managing and arranging the daily schedule and meetings.

Communicate new instructions and regulations to the staff as appropriate

Screening incoming calls and correspondence.

Established the company’s archiving documentation system

Maintaining and establishing an updated filing system

Ensuring distributions of necessary documents to the concerned departments

Handling all office correspondence.

Al Alamy Group October 15th, 2002 - July 5th, 2007

Managing Director - Executive Secretary

Maintaining and establishing an updated filing system.

Preparing correspondence.

Managing the daily calendar and coordinating scheduled appointments.

Handling the office petty cash.

Ensuring distributions of necessary documents to the concerned departments.

Handling all office correspondence.

Arranging events.

Omam Limousine November 1st,2001 - October 10th, 2002

Secretary and Receptionist

Sending and receiving e-mails and faxes.

Filling and following up on correspondence and day to day operations.

Responsible for incoming and outgoing calls.

Arranging meetings.

Charisma Agency For Travel and Tourism June 1st,2000 - September 1st, 2000

Tour Operator and Secretary (training)

Making travel arrangements and hotel bookings along with following-up on reservations.

Planning travel itineraries.

Filling and follow up.

Sending and receiving faxes and mails.

Handle all correspondence.

Communicating with external agencies.

INTERERSONAL SKILLS

Ability to interact effectively with senior management.

Evidence of the practicing high level of confidentiality.

Excellent organizational skills.

Excellent oral and written communication skills.

Excellent interpersonal and coaching skills.

Excellent business writing.

Excellent skills in documents control and record keeping.

LANGUAGES

Arabic : Mother tongue.

English : Excellent speaking and writing.

COMPUTER SKILLS

Microsoft Office packages.

PERSONAL DATA

Date of Birth : February 17th, 1979.

Nationality : Egyptian.

Marital Status : Single.

Gender : Female.

Religion : Muslim.

References will be furnished upon request



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