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Administrative Assistant

Houston, Texas, United States
August 17, 2018

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Dora M. Lane

***** ***** **** ******

Houston, Texas 77095

281-***-**** - cell


Senior level administrator with experience in engineering, procurement and construction industry serving clients in oil and gas, chemicals and power markets. Expertise in project and executive management support through report and presentation development, proofreading, meeting and travel coordination, data base management, on-boarding, project approvals, IT interface and e-filing. Skilled in team building, organization, and working proactively to get results.

Education: Associate Degree – “Liberal Arts & Sciences” with emphasis on Business

Computer Skills: Word, Excel, PowerPoint, Access, Photoshop, FrontPage, Internet, Outlook, Lotus Notes, Adobe Professional, Visio, e-Room, Documentum, Aconex


AECOM Corporation (Engineering & Construction) 05/12 to 06/16

Project Administrative Specialist

Perform assignments necessary to assist personnel in their efforts to complete an engineering, procurement and construction project for a confidential client.

Work with e-Room and Aconex for e-filing

Schedule travel arrangements and/or temporary housing for project personnel

Assist client with in-office needs

Take meeting notes for semi-weekly Status Meetings and distribution to appropriate parties

Prepare Monthly reports that are submitted to the client.

Mobilize new employees and complete demobilization for employees no longer on the project.

Prepare and process expense reports for project management and process expense reports for other project personnel

Maintain office supplies for project staff

Work with other administrative assistants in the company to provide relief coverage for the receptionist.

Elite Staffing 03/11 to 05/11

Sales Administrative Assistant (Temporary Assignment - McJunkin Redman)

Review purchase orders for accuracy and spelling

Contact vendors for bid requests and order delivery estimates

Create spreadsheets to review incoming bid requests

Set up purchase order files

Gulf States Toyota, Inc. (Automobile Distributorship) 11/02 to 11/10

Interactive Marketing Administrative Assistant

Maintained the regional Build Your Toyota website for GST.

oVerified all information on the website was current and accurate.

oEnsured the timely launch of new model year Toyota and Scion models on the GST regional websites.

oReviewed and updated vehicle accessories on the Build Your Toyota website on a constantly changing basis.

Identified several areas on the company website where time saving measures could be implemented.

oSet up projects with the Information Technology department to implement the new processes.

Reviewed and identified any errors or inconsistencies on upcoming company offered vehicle incentives.

oAcquired required approvals for the incentives from GST Legal and Toyota Advertising Authority prior to effective date for upload to dealer websites and the Buy-A-Toyota website.

Reviewed departmental billing and applied correct account code prior to forwarding to A/P for timely payment.

Maintained many complex reports for the department requiring advanced Excel skills.

Scheduled volunteers for marketing events.

oMaintained the inventory of all promotional items given away at each marketing event.

oAfter each event, I ensured that all leads received were processed and entered into our database so consumers could receive future incentive communications.

Set up Spending Authorizations for all auto shows that GST participated in. Followed-up with the accounting department to ensure all charges were appropriately applied.

Reconciled the department budget to ensure that the department was within the original budget. Notified the manager of any impending budgetary issues.

Distributed awards won by customers through various promotional programs administered by the department.

Worked closely with various intercompany departments to arrange for a yearly vehicle giveaway, resulting from a year-long marketing program.

Resolved complex customer service issues as a result of exceptional ability to promptly address and satisfy customers.

eBusiness Marketing Administrative Assistant - e-Business Marketing

Administered all eBusiness department programs

o Verified dealer website functionality and updated as needed

oPrepared monthly eBusiness Dealer Report Cards

oAdministered eBusiness Dealer Challenges, and assured Challenge awards were processed and mailed to the appropriate dealerships in a timely manner

Maintained department billing, accounts and reports, coded and processed vendor invoices, reconciled billing, summarized dealer e-mail queries on a monthly basis

Assisted with other projects as assigned such as updating vehicle accessories listed on the dealers’ websites or updating the dealer profile database

Washington Group International (Engineering & Construction) 06/92 to 12/01

Supply Chain Administrative Assistant

Primary responsibility included maintaining a company-wide procurement statistical database (Supply Chain Data Mart), ensuring the accuracy, integrity, usefulness, and availability of the information.

Worked directly with the Supply Chain Managers within the United States and in Europe, as well as local system administrators, to identify and resolve database errors, inaccuracies, and missing information.

Assisted in identifying and specifying modifications to the Supply Chain Data Mart database and other company-developed supplemental automated tools to better support the changing Company requirements for capturing and reporting of Supply Chain statistics and metrics.

Served as the focal point for preparing and providing reports, data, and on-going information directly to Supply Chain Management and other external agencies as authorized.

Senior Administrative Assistant – Materials Management

Collected data and compiled miscellaneous reports such as weekly purchasing inquiry tracking report, bi-monthly progress report on current projects and proposals, monthly statistics report on purchasing bids awarded and dollars committed, monthly report for current status of litigation against suppliers and against the company.

Assisted Materials Manager in daily activities, i.e., preparation for meetings, presentations, expedite information from other company offices, travel arrangements, conference calls, etc.

Administrative Secretary – Process Engineering

Coordinated all departmental typing and clerical responsibilities including process studies, technical proposals and reports for clients.

Provided assistance to the Director of Process Engineering for personnel administration for department consisting of 70+ Process Engineers.

Maintained attendance records, payroll time sheets and expense reports for all department personnel. Coordinated meeting schedules within the department, as well as with clients.

Provided assistance with travel arrangements, both foreign and domestic.


David Burke – AECOM – 281-***-****

Jackie Schirmer – previous AECOM – 303-***-****

Kathy Bishop – AECOM – 713-***-****

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