Executive Assistant Administrative

Lynn A. Essig

Eagan, MN ***** • *******@****.*** • 612-***-****

Executive Assistant

Skillful and dynamic administrative professional with demonstrated capacity to provide comprehensive, executive-level support.

Key Qualifications

Proven track record of accurately completing research, reporting, information management, accounting, and business-development efforts within time and budget requirements.

Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives.

Highly focused and results-oriented in supporting complex, deadline-driven operations; identify goals and priorities and resolve issues in initial stages.

Proficient in Microsoft Office Suite, Outlook, Lotus Notes, SAP, Concur, Business Objects, Salesforce, Ariba,

Professional Experience

Ability Network – Minneapolis, MN

Executive Assistant, 2016 - 2017

Synergistically accommodated the Chief Financial Officer and Chief Executive Officer with all administrative, financial and accounting functions. Built and cultivated strong working relationships with senior-level executives keeping them well informed of upcoming commitments and responsibilities. Devised and managed travel schedules, developed itineraries and agendas, booked transportation, arranged accommodations and meeting rooms and prioritized conflicting pressures handling matters quickly, effectively, proactively and to the highest standard. Communicated directly with and on behalf of the CFO and CEO to board members and the senior management team and ensured follow-through of all projects to successful completion. Diligently prepared meeting agendas and carefully monitored action items while maintaining department and board meeting calendars. Efficiently documented expense reports, drafted internal and external correspondence on behalf of the executive leadership team and formulated daily reports utilizing project-planning software.

Selected Contributions:

Crafted and implemented an improved operational handbook outlining financial department processes, documents and procedures enhancing operational continuity and productivity.

Facilitated optimal time utilization and kept executive team informed and on schedule by maintaining proper control of calendars, telephone calls, mail and faxes.

Professional Experience, Continued.

Zurich North America / Construction Division – Edina, MN

Executive Assistant, 2001 - 2016

Headed all administrative and project support efforts within a high-volume office. Assisted up to ten high-level executives acting on their behalf and managing their communication and scheduling needs. Balanced changing priorities while strictly adhering to confidentiality rules and procedures. Generated customer stewardship documents and value propositions, processed broker commissions, and compiled monthly financial scorecards. Supported and contributed to profitability and operations reviews which included generating monthly reports, integrating cross-functional technical support, and orchestrating community investment events. In addition, navigated corporate travel and expenses, scheduled and managed meetings, webcasts and conference calls, scheduled and controlled appointments and resolved scheduling conflicts as required. Oversaw company meetings and events including catering services, received and screened all incoming telephone calls, emails and visitors for the executive team and redirected as necessary. Perfected reports, letters and tables, and produced effective PowerPoint presentations used in key decision-making processes. Structured and reviewed all documents, reports and correspondence in preparation for executive signatures prior to posting and communicating.

Selected Contributions:

Secured 3 bronze awards for assisting claims department in generating monthly, actual-versus-target reports and for contributions given to complete multiple projects within tight deadlines.

Decreased accounts payable processing time and increased procedural accuracy through innovative use of technical solutions.

Educational Background

Liberal Arts Courses

Normandale Community College, Bloomington, MN

Computer Courses

Hennepin Technical Institute, Minneapolis, MN

Computer Courses

Control Data Institute, Minneapolis, MN

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