Administrative Assistant Office

Charles J. Sperling

Flushing, NY 718-***-**** ****************@*****.***

Reliable and enthusiastic administrative assistant with over 10 years of experience in office environments

SKILLS

Notary Public

Advanced Clerical Knowledge

Proficient in French

80 WPM

WORK HISTORY

AECOM, New York, NY 2010-2018

Administrative Assistant

Coordinated schedules and information for over 100 board and committee meetings per month

Maintained office correspondence, copying, faxing, preparing packages for shipment and file management

Coordinated event planning, including associated travel and logistical arrangements

Restocked office supplies and placed purchase orders

Monitored premises security, screened visitors, updated logs and issued I.D. badges

Maintained detailed records concerning weekly submission of office hours, vacations and absence of staff

Tishman Construction Corp., New York, NY 2003-2010

Administrative Assistant

Coordinated domestic and international travel arrangements for management and executive staff

Managed executive calendar and coordinated weekly project team meetings, prepared meeting minutes

Edited subcontractor proposals, project punchlist, transmittals and memorandums for organizational support

Coordinated office inventory by restocking supplies and placing purchase orders

Greeted and screened visitors in-person and via telephone calls

Sorted, received and distributed mail correspondence between departments and personnel

Monitored premises security, updated logs and issued passes

Copying, faxing and file management

James F. Volpe Electrical Contracting Corp., Brooklyn, NY 1995-2003

Administrative Assistant

Oversaw daily office operations for staff of six employees

Prepared and distributed payroll for staff of forty

Corresponded with clients through mail, e-mail, and telephone

Prepared meeting minutes and edited subcontractor proposals, project punchlist, transmittals and memorandum

Monitored and screened visitors to verify accessibility to inter-office personnel

Copying, faxing and filing management

EDUCATION

Vassar College, B.A. History, 1984, Phi Beta Kappa, General & Departmental Honors

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