Executive Assistant Manager
Resume:
VADA
LITTLEJOHN
**************@*****.***
OBJECTIVE
Seeking a challenging position in the Executive Assistant and Office Manager field within an organization that offers room for growth and advancement, offering skills in clerical technologies, management and supervisory skills. Passionate about helping to create a great work environment where employees look forward to coming to work.
EDUCATION
University of Phoenix
GARDENA, CA
Bachelor of Science in Health Administration and Long Term Care SKILLS
• Clerical Administration
• Computer Literate; Data Entry; Filing;
Documenting/Recording Information
Proficient in MS Office Suite, in addition to
keeping calendar and travel arraignments in
order
• Team Development Practices; Group/Forum
Sessions
• General Office Functions; Multi-line
Telephones; Customer Care; Quality
Assurance and Logistics shipping/receiving,
maintaining office equipment
• List one of your strengths
• Coordinate and set up various events
including company parties, department
lunches and management meetings
• Maintain a high level of confidentiality
and professionalism
• Basic accounting functions and check
ordering
• A self-starter with a positive disposition
who multitasks with ease and not afraid
to jump in and create a proactive
environment
EXPERIENCE
Corporate Office Executive Assistant Applied Business Software Inc. 11/2014-09/18
• Acted as right-hand assistant to President, CEO, COO, and Controller providing Administration support as needed.
• Maintained shipping schedules to ensure quality, timely shipping/delivery of service and client/vendor relations.
• Responsible for working with new customers and ensuring accounts were set-up and ready to move forward with new business.
• Greeted employees and visitors with a smile and professional demeanor, setting the tone for the day.
• Coordinated and prepared for meetings, conferences, related training events, training & policy development.
2
• Managed front office, maintained common areas and stocked supplies in the company warehouse.
• Responsible for onboarding of new hires and off-boarding of departing employees
• Managed business travel for all company events along with onsite board meetings.
• Assisted hiring manager in new hire recruitment, scheduled interviews and created job placement ads.
• Assisted Controller with all end of year processing of tax forms.
• Created a training manual for the office assistant and reception area. Full Time Student/Caregiver University of Phoenix. 10/08-10/14
• Attended college classes fulltime while providing full time convalescent care for a family member during late stages of Alzheimer’s.
In-Home Care Provider Billie Collins.
01/05-10/08
• Monitored and aided in patient’s overall health and care during periods of convalescence.
• Tracked and administered oral medications per doctor’s orders. Office Administration Manager Will-Mann Metal Fabrication. 12/03-09/05
• Assisted is special projects toward completion goals for all departments.
• Quality checked assembled parts/repaired components.
• Prepared documents using Word, Excel, database and PowerPoint presentation software.
• Performed Administrative office duties such as billing, maintaining records, and payroll.
• Assisted with new hire candidates, placement, required documentation and work area placement.
• Managed office spaces, cleanliness, supply and inventory ordering as well as facilities management.
Residential Div. Administration Manager Protection Service Industries. 10/98-02/2000
• Oversaw daily operations, staff, opening/closing and incoming shipments.
• Monitored activities to ensure customers receive quality service and goods, training & policy development.
• Identify the developmental needs of others and coach/mentor others to improve their knowledge or skills.
• Prepared agendas and made arrangements for committee, board and other meetings.
• Acted as liaison between upper management and employees for quality outcomes for both sides.
• Assist payroll and benefits manager with administration tasks related to all end of year compliance reporting.
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