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Executive Assistant Office

Location:
Lawrenceville, GA
Salary:
85,000 although negotiable
Posted:
September 24, 2018

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Resume:

Suzanne Adams

*** ******* **** ***. *** Lawrenceville, GA 30043

Email: ac65jh@r.postjobfree.com Mobile #: 770-***-**** SUMMARY

Outstanding loyalty

Positive attitude

Mature, good judgment, discretion, common

sense

Assertive, kind, courteous, fun, professional

Decision maker

Exceptional relationship-building skills

Excellent organization skills

Outgoing personality

Proactive-able to anticipate executive’s

approaching needs and any potential conflicts or

issues

Flexible-able to perform successfully in a fast- paced environment with many changes in

priorities

Very open to feedback

Highly proficient in Microsoft programs,

including Outlook, Word, Excel, and PowerPoint,

Concur, Expensify, Slack, Workday

PROFESSIONAL EXPERIENCE

Contract Executive Assistant Atlanta, GA JAN 2016 to May 2018 Executive Assistant to Founder/General Counsel – Trust Stamp Executive Assistant to CEO – Tailormade Executive

Executive Assistant to - TravelPort

Executive Assistant to Candidate for Mayor of Atlanta Executive Assistant to C-Level Executives from home office

Manage and keeper of Executive(s) daily schedule

Manage and coordinate detailed travel for Executive, as well as others

Time and expense entry for Executive staff

Compose and communication for internal and external communication

American Express account reconciliation for Executive team and other employees in the office

PowerPoint, Excel, Word and other support for Executive

Prepare and proofread reports, meeting handouts and other material as necessary

Coordinate office functions, both internal and external

Coordinate Executive purchases for office items, including all software and hardware

Coordination and management of office move

Daily communication and assistant to employees in Poland

Participation in team and client meetings

Analyze, review and report on a regular basis for successes and opportunity to maximize results

Daily management of Executive’s email, mail and telephone inquiries. Handle/respond to all communication

Work closely with clients to develop strategic plans and implement those plans to hit client goals, as well as assemble teams appropriate

Go to Person for office staff

HavenBrook Homes - Duluth, GA JAN 2015 - JAN 2016 Executive Assistant, President and Chief Administrative Officer

Manage the President/CAO’s schedule by authorizing and organizing meetings, responding to questions and meeting requests, keeping minutes and managing the President/CAO’s task list

Work directly with Legal and General Counsel daily Suzanne Adams

Mobile #: 770-***-****

2

Attend meetings with and without the President/CAO; Manage follow through on executive decisions from each meeting

Liaison between the President/CAO, CEO, key executives and employees

Ensure completion of executive directives and special projects by determining priorities, managing time, gaining cooperation of others, monitoring progress, problem solving and making necessary adjustments

Manage the President/CAO’s communications including email, telephone and mail correspondences

Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation and lodging, and negotiating and securing meeting facilities

Provide all necessary administrative support including preparing periodical operating reports, compiling expense reports, reconciling corporate card charges, organizing events and meetings, and preparing presentations

Make recommendations to improve process and communications efficiencies and implement changes

Enhance President/CAO’s and company’s reputation by owning responsibilities for implementing key directive’s and adding value to job accomplishments

Train and guide new Administrative staff, while following up as their mentor

High Level of Personal Work for two Executives

Company was sold, and each employee was replaced Cox Communications - Atlanta, GA MAY 2014 - AUG 2014 Executive Assistant – Contractor, Senior Vice President Enterprise Development

Executive support to Senior Vice President, Enterprise Development, including a team of 500 plus employees

True right-hand to Executive

Maintain and protect operations by keeping all information confidential

Heavy, comprehensive calendar of internal and external activities, coordinate meetings and schedule external clients and vendors, as well as organize and plan all internal meetings, conferences, teleconferences, and travel for Senior VP

Coordinate all recruiting for department, maintaining files for job descriptions and other pertinent personnel data for all positions in the department

Read, proof, research, and route correspondence; draft letters and documents; collect and analyze information; initiate telecommunications

Maintain department organizational structure, seating assignments, etc.

Organize all departmental functions, volunteer events, team calendars and other activities Intuitive Surgical, Inc. - Norcross, GA SEPT.2013 - MAR 2014 Executive Assistant, Senior Vice President and Vice President

Manage all office logistics for the SVP US and Australian Sales to include heavy calendar management, travel, expense report submissions, credit card reconciliation

Facilitate meetings, including publishing agendas, compiling presentation material, scheduling, etc.

Provide administrative support to executive officers

Required in depth knowledge of company operations, policies and procedures

Handle details of highly confidential and critical nature

Collect and prepare information for use in discussions and meetings of executive staff and outside individuals

Prepare presentation materials for Board of Directors

Exercise judgment within generally defined practices and policies in selecting evaluation methods and techniques for obtaining solutions

Handle all urgent situations of diverse scope in the appropriate manner.

Extremely high level of personal work

Suzanne Adams

Mobile #: 770-***-****

3

Bain and Company - Atlanta, GA FEB 2008 to SEPT 2013 Executive Assistant, Results Delivery Global Lead Partner and Global Co-Lead Partner

True right hand to Global Leader, as well as point person for all communication, including extremely confidential information and all client communication

Manage and communicate incoming and outgoing electronic communications on behalf of executives

Manage sensitive written and verbal executive-level correspondence

Main point of contact for global clients, as well as internal global executives requesting meeting time and coordination of client regional meetings

Owned and Manage day-to-day, exceptionally heavy calendars

Quickly resolve scheduling conflicts as they arose and prioritize issues to ensure an effective time management approach

Coordinate detailed and extensive International & domestic travel arrangements including air, hotel, ground transportation, visas and meal reservations, as business needs and personal preferences dictate

(provide travel itinerary)

Input and maintain travel expense/credit card reconciliation

Manage and coordinate logistics for global practice team and US internal meetings

Responsible for training new Executive Assistant employees

Manage Executive vacation schedule for tea

Work independently with minimal in-person supervision

Maintain Partner’s contact list in Outlook and LinkBain (CRM database)

Ensure contacts are resolved and classified appropriately in LinkBain

Act as an interface for clients and all levels of Bain staff with Executive Team

Type and proof correspondence including letters, memos, documents and reports as requested or as circumstances dictate

Support a variety of internal programs and initiatives as required or assigned including organizing case team events, offsite meetings and other company sponsored event

Organize and schedule client and internal meetings and events with an understanding of business priorities

Proactively manage extremely complex calendars

KPMG BearingPoint, Inc. - Atlanta, GA JUN 1997 - JAN 2008 Executive Assistant, Executive Partner and Executive Vice President and CIO

Prepare and assist with preparation of documents, presentations and travel for monthly Executive board

High daily volume of written and verbal executive-level correspondence

Heavy calendar maintenance and travel arrangements (90% international) and daily communication with external, internal, domestic and international executive

Coordinate international meeting retreats to include venue selection, venue set up, and travel for international board members, presentation preparation, etc.

Generate quarterly and annual statistics

Prepare detailed and complex expense reports

Prepare presentations and assisted with RFP’s to outside clients

Appointed as main contact person for 500+ employee office for any help needed by employees

Handle all accounts payable/receivable for three separate departments

Maintain total confidentiality in all aspects of the company and position

Heavy Personal Work for Executive

Heavy calendar maintenance and travel arrangements (90% international) and daily communication with external, internal, domestic and international executive

Coordinate all departmental functions, including outings, office parties and holiday parties EDUCATION Georgia Southern University (2 years completed)



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