Energetic and personable Executive Assistant with 25+ years of experience in a high-level executive support role. Organized professional who is committed to excellence and delivering high quality results with little supervision.
• Microsoft Office Proficiency
• Meticulous attention to detail
• Time and Schedule management
• Professional and mature
• Strong interpersonal skills
• Effective writing & grammar skills
Administrative Assistant - October 2017-Present
Montessori Center School Goleta, CA 93117
Coordinate school lunch program, acts as school registrar, assists director of development with events, coordinates emergency drills, responsible for updating employees in emergency management.
Administrative Assistant - August 2016-September 2017 Cottage Health Systems Santa Barbara, CA 93105
Child care billing for payroll deduction, tracking and entering licensing for personnel and children, enter new enrollments, greet parents and children, answer phones and receive messages regarding attendance, data entry of hours for payroll reports, special projects as assigned.
Management Assistant February 2016-July 2017
Spherion Agency - Goleta, CA 93117
Assigned to the City of Goleta Public Safety and Neighborhood Services as a management assistant to the Director and managers. Responsible for processing permits, answer phones, take code enforcement complaints, work closely with code enforcement, electronically track all code violations, special projects as assigned.
March 2002-August 2015
Santa Maria-Bonita School District - Santa Maria, CA Provide support to Construction Project Manager. Create and properly route agreements, contracts and invoices through the signature process. Request insurance certificates, certified payroll and bid documents from vendors. Draft meeting agendas, supply advance materials and execute follow up for meetings. Designed electronic file systems and maintain electronic and paper files. Write reports and correspondence from dictation and handwritten notes. Manage all incoming and outgoing correspondence. Create weekly and monthly reports and presentations. Manage daily office operations and maintenance of equipment. Plan travel arrangements for staff. Responsible for budget transfers and revisions. Administrative Assistant
Jan 1990 - June 1997
Marian Medical Center - Santa Maria, CA
Coordinate travel arrangements for executive staff. Drafted meeting agendas, supplied advance materials and executed follow up for meetings. Managed the office, including greeting visitors and responding to telephone and in person requests for information. Planned meetings and prepared conference rooms. Write reports and correspondence from dictation and handwritten notes. Managed the executive vice president’s day to day calendar. Education
Associate of Arts: General Ed, 2002
Allan Hancock College - Santa Maria, CA
High School Diploma: 1985
Santa Maria High School-Santa Maria, CA
Santa Maria, CA 93455
Santa Barbara, CA 93111
Carpinteria, CA 93013