Sign in

Administrative Assistant Management

Lumber Bridge, North Carolina, United States
June 13, 2018

Contact this candidate


Vinnette Johnson

** ****** ****, ****** ****** NC 28357 410-***-****


To obtain a position that will enable me to use my strong organizational skills, educational background, and proven job skills.


1978 Forest Park High School - Baltimore MD

1978-1980 Allen University - Columbia, SC

Business Administration and Liberal Arts Coursework (40 credits)

1980 United States Marine Corps

Admin/Clerical School

Ongoing Life skills training; Microsoft product training; Training on new and advanced


Skills & Abilities

Critical thinking/Problem-solving

Change Management/Organizational skills

Creativity: Out-of-the box thinking

Skilled in establishing priorities,

Human resource management,

Problem resolution,

Project management,

Financial reporting,

Budgetary management

Highly experienced in using various tools for scheduling, delegating responsibilities and collecting information.

Good communication skills used to support various issues and queries.

Efficient multi-tasking abilities


GL COMMUNICATIONS 3/2016-present

Contract Administrator (Maryland Transit Administration (MTA)/ Access Control) 2017-present

Implement quality control procedures to ensure proper data management; Scan, submit and store Repairman time cards; Liaison between technicians and customers; Produce reports; Interact with clients and internal team members; Monitor and report on operating budgets; Coordinate with IT on periodic intranet updates; Coordinate staff training; Assist Superintendent with task list as required; Process invoices for payment; Update capital expense workbooks as required; Attend meetings, record and publish meeting minutes; Maintain general office supplies and forms; Reconcile expenditures; Process PUR1 (purchase order) forms; Maintain Share drive organization

Operate contractor badging office by means of receiving, logging and obtaining approval for badge requests; coordinate appointments; take ID pictures then issue the badges; file forms both electronically and by hard copy.


Executive Administrative Assistant (MTA Operations Control Center 2014-2016)

Develop and manage critical reporting tools research and develop presentations; Prepare and coordinate paperwork for interns; Submit OSHA reports as necessary; Collaborate and assist managers with setting goals and objectives; Provide quality control for major reports submitted by all department management; Manage hiring process: Communicate with human resources regarding hiring status and submission of appropriate paperwork; Maintain files for leave requests; Coordinate schedule of the Director and the Manager of Service Quality; Communicate with staff on behalf of Director; Maintain personnel files and other confidential files; Manage grievance process; Oversee all departmental purchasing; Update departmental organizational chart as needed. (NOTE the above duties were completed as needed IN ADDITION to those listed below in support of Light Rail and Metro

Administrative Assistant (MTA – Light Rail Operations) 2012 – 2014

Receive and review daily paperwork from Light Rail Control, implementing quality control procedures to ensure proper data management; Analyze train schedule for changes to schedule, route and consist; Enter schedule changes and events into database(s); Produce and distribute Daily, weekly and monthly reports; Maintain filing systems; Maintain general office supplies and forms; Attend and record minutes of meetings; Maintain Manager’s calendar; Facilitate and monitor staff schedule and vacation “picks”.


Office Administrator

Receptionist duties as required; Act as on-site human resources administrator for staff of 14 - processing new hire/termination documentation; Disseminate information on employee benefits; Track time and attendance; Receive and submit payroll; Receive orders for new property (bronze and granite memorials and grave markers) utilizing written specifications, design and order that property using vendor database; track each property from pre-production through installation; Order and maintain office supplies; Act as local bookkeeper managing corporate checkbook and responsible for accounts payable and accounts receivable.


Executive Assistant

Handle all administrative communications for a staff of ten ecumenical and peer counselors; Research, complete and submit technical/narrative reports on services rendered as required by funders; Solicit, receive and record funding of mini-proposals (<10k); Researching funding sources, trends, and national/regional statistics for the Lead Grant Writer. Secondary duties include maintaining the company’s books; submission of payroll and all accounts payable records; Maintain multi-line telephones and computerized inventory systems; Schedule, attend and participated in the Board of Directors meetings, recorded the minutes and reported on the status of events. Coordinate and assist with the planning of all company functions; Supervised a volunteer staff of ten. Design and create letterhead, business cards, event flyers, brochures, and newsletters for the company.


Administrative Assistant

Produce all administrative communications; Prepare and submit technical/narrative

reports on services rendered as required by funders; Create policy and procedures manual;

Submit vendor invoices; Create and produce event flyers, brochures, design business cards,

Letterhead; Organize annual events; Attend meetings of the Board of Directors taking notes;

Input client data into field specific database then created periodic reports; Review/Audit client

files for completion and other agency forms; Create, and maintain administrative and

management forms; maintain personnel management system; Initiate applicant pre-employment

screenings, maintain payroll documentation.


Executive Secretary

Provide executive secretarial and administrative management support to executive staff, and the

Board of Directors. Primary responsibilities included: Answering and screen telephone calls;

Manage flow of information and line of communication to Program Coordinators and other

Staff; Keep calendar of Executive Director; Schedule and attend meetings of the Board of

Directors. Secondary responsibilities included: Maintaining and updating policy and procedures

Manual; Participate in the drafting and submission of technical proposals for funding; Maintain

corporate and program files; Maintain the personnel management system; Recruit new

staff and initiate applicant pre-employment screening; Authorize additions and deletions of

personnel to the security list; Approve requests and maintain audit procedures for bus

ticket/token distribution, video equipment and keys issued; Create and maintain

management forms and databases; Maintain client/employee confidentiality.

Administrative Assistant

Provide support to the Foster/Shelter Care Program to include creating, typing, reproducing and maintaining a variety of management data; Draft correspondence, answer and screen telephone call; Maintain and order office supplies; Coordinate special events (career day, annual banquets, recognition and appreciation dinners); Created and maintain client database; Created and distribute monthly newsletter.

Contact this candidate