Executive Assistant Office

NANCY DELLAMADDALENA

**** ******** ***** **, ******, GA 30080 404-***-****

*****.**************@*****.***

Professional Summary

Over 20 years’ experience in administration, office management and executive support across various industries. Skill set includes event and project management, client relations, extensive calendaring/scheduling, creating documents utilizing MS Office, domestic and international travel arrangements, and office management. Strong interpersonal skills and ability to work with all levels of an organization.

Professional Experience

FREELANCE ASSISTANT WHOLESOME TUMMIES NOVEMBER 2017 – PRESENT

Provide support to Franchise Owner

Production and delivery coordinator

CONTRACT EXECUTIVE ASSISTANT HOULIHAN LOKEY JUNE – AUGUST 2017

Provided temporary administrative support to Managing Director

Organized travel and maintained calendar

Attended weekly management meetings

Prepared expense reports for Managing Director and Financial Advisory Services team (FAS)

Created new Opportunities for FAS in Salesforce, researched companies and initiated conflict checks

Utilized Salesforce including opportunities, engagements, SIC codes and call

Prepared client billing

Assisted with internal office moves

Coordinate meeting with both internal and external stakeholders

SENIOR ADMINISTRATIVE ASSISTANT TRANSUNION 2011 - 2017

Provided professional and confidential administrative support to the Senior Vice President

Served as executive’s gatekeeper and worked independently in a busy, fast-paced environment

Managed calendar, arranged international and domestic travel, and completed expense reports

Maintained Disaster Recovery and Atlanta Crisis Management Plan

Accepted receivables and submitted data for purchase and asset tracking

Produced account payable vouchers and tracked all vouchers

Event planning and project management for the Employee Action Committee (EAC)

Security coordinator for restricted and public distribution lists and eTime

Project coordinator for new security system and video conference room

Oversaw vendor relations, records retention & facilities management

Planned Town Hall Meetings including MS PowerPoint presentations, video conferencing and Associate Recognition Awards

Atlanta Employee Onboarding Ambassador (HR trained/E-Verify Certified)

Created and updated quarterly Scorecards

Created and maintained employee organizational charts

OFFICE MANAGER/EXECUTIVE ASSISTANT INTERGRAPH CORPORATION 2006 - 2010

Managed daily office operations

Coordinated building/tenant issues with building management and all employees

Maintained and enforced company policies and procedures

Processed employment documents for new hires and submitted to the Human Resources for further processing

Managed office space needs, including office growth and space build out

Coordinated social and business functions for the local office (conferences, meetings,

holiday celebrations and marketing outings)

Oversaw professional office appearance

Secured sponsorships for annual international users' conference

EXECUTIVE ASSISTANT ACUITY BRANDS 2004 - 2006

Reported to CEO and General Counsel

Managed CEO’s calendar, travel logistics, correspondence, expenses and checking account

Helped coordinate annual leadership forum meetings and Acuity Board of Directors meetings

Brainstormed with and assisted CEO with PowerPoint presentations

Handled unwanted calls from vendors and solicitors, defusing customer complaints and forwarding to appropriate

service representative

Managed all facets for Acuity Brand Lighting’s sponsorship of and customer golf event with

The PGA Tour Championship:

•Reviewed and edited contract for CEO

•Coordinated services such as accommodations and transportation for guests; facilities,

•catering, signage, and set-up of Marquee

•Coordinated details with PGA event staff

•Selected and assured proper placement of Acuity Brands Lighting advertisement in

•PGA spectator guide and program

•Disseminated promotional materials

•Trained and supervised volunteers and support staff

•Conducted post-event evaluations to determine how future event could be improved

EXECUTIVE ASSISTANT AIR SERV CORPORATION 2003 - 2004

Managed Chairman’s schedule, including travel arrangements and meetings

Managed Chairman’s personal and professional finances

Composed correspondence for the Chairman

Organized 700-piece mailing of personal Christmas cards to staff from the Chairman

Secured cover and articles about Chairman’s beach home in national

Real Estate magazine profiling luxury homes

Organized office holiday party

EXECUTIVE ASSISTANT GREY GLOBAL GROUP 2001 - 2003

Assistant to the Chairman and President of this global public relations company

Interfaced with high-level client personnel and national and international staff

Facilitated smooth operation of 80-person:

•Assisted with planning and execution of office move

•Organized office events and functions, including international conference

•Ordered and maintaining office supplies, stationery and business cards

•Worked with office equipment vendors

•Managed office parking for all employees

•Acted as liaison to building management to resolve workplace issues

•Ordered gifts for staff and clients

Managed multiple tasks simultaneously; organizing and prioritizing under pressure

Prepared billable time and expense reports for company President

Managed correspondence, executive schedules, created and maintained files

Education

Secretarial courses

Davis College, Toledo, OH 1983

Computer Skills

Microsoft Office Suite (Word, PowerPoint, Outlook, Excel and Visio), eTime (ADP), PeopleSoft, SharePoint, Concur, Salesforce

Computer savvy and not intimidated by unfamiliar software

Type 70 wpm

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