Manager Office

ZABRINA LINN

Whittier, CA *****

PROFILE

I am seeking an opportunity to work and grow in a successful professional company. Great communication and listening, strong interpersonal skill, team communicator including excellent customer service skills. Strong business ethics, detail oriented, organized with the ability to multi-task efficiently. Proficient in the following programs: Microsoft Office, Excel, Power Point, QuickBooks, WDS and MRI computer programs. Problem solver, readily adapts to change, works independently and consistently strives to exceed expectations.

EDUCATION

Bachelor of Science, Business Management 2012

University of Phoenix GPA 3.24

PROFESSIONAL EXPERIENCE

PIONEER MEDIAL GROUP Executive Assistant, Cerritos, CA

Executive Office Assistant (Contract Position) 03/2017 to 6/2018

• Responsible for daily preparation of Executive Office

• Maintain Executive Office and Meeting Room Calendar

• Prepare Meeting Room and order lunch

• Manage in-coming and out-going mail

• Responsible for maintaining and ordering supplies for Break room and Office supplies for all dept.

• Approve Invoices/purchase’s

• Assist Executive Team as needed

CHAMPION CHEMICAL COMPANY/MANAGER/ASSISTANT 09/2014 to 9/2017

Office Manager/President’s Assistant

• Responsible to coordinated daily functions of office

• Managed full cycle of Accounts Payable, Receivables and Collections

• Prepare and process payroll and commission checks

• Pay EDD and IRS taxes

• Arrange and supervise incoming/outgoing freight

• Process and review quotes, orders and government contracts

• Assist Company President as needed

• Prepared and submitted State Pesticide and Disinfected reports

ZWACK OFFICE /PROPERTY MANAGEMENT, Whittier, CA 08/2009 to 08/2014

Office Administrator/Property Manager

• Ensured property is maintained and vacancy rate is low

• Managed the full life cycle of the rental process

• Advertised vacancies, showed properties, reviewed applications and approved tenants for properties

• Collected rent and enforced the terms of a lease/ rental agreement

• Coordinated all facilities maintenance, managed vendors and routinely inspected property for damage

• Created and maintained records of the property, regularly reporting to property owner

FIRST TEAM REAL ESTATE- Yorba Linda, CA

Office Administrator (Contract Position) 08/2013 to 12/2013

• Confirm Agents are in compliance with the DRE.

• Register and manage Trust Log transactions, per file.

• Communicate with Compliance Reviewer

• Verify files are complete and in compliance prior to releasing commission checks.

• Responsible for New Hires, Transfers, Termination and License Renewal.

• Process commission check to Corporate Office.

• Audit invoices from venders and submit to accounting for processing.

• Assist Branch Manager with recruiting goals, orientations, compile data and reports.

SUPERIOR GROCERS - Santa Fe Springs, CA 05/2013 to 08/2013

Property Assistant (Contract Position)

• Updated, edit and create Leases.

• CAMS, reconcile monthly/quarterly statements, verify CAM billing.

• Collect delinquencies.

• Create Lease Summary/Recaps.

• Certificate of Insurance.

• Verify Payments, balance and contact information in YARDI.

• Provide information and correspond with perspective tenants.

IRVINE COMPANY LLC, Newport Beach, CA 06/2012 to 09/2012

Property Assistant - The Market Place (Contract Position)

• Provided administrative support to the Manager and Senior General Manager of a 1.6 million square foot retail property

• Responsible for daily functions of the office; including relationships with clients and vendors

• Assisted with the preparation and processing of budgets and expense reports as requested

• Performed collections of rents, escrow impounds and past due balances

• Maintained information in MRI (sales, forecasting, collections, check request, etc.)

• Miscellaneous administrative duties to ensure optimum function of office (filing, copies and phone support)

• Maintained accounts receivable at 1.5% or less

• Assisted with tenant move in and move out procedures

• Responsible for new tenant welcome letters

• Tracked monthly sales from tenants

• Reconcile CAMS/process invoices

• 3 Match Invoices

• Recap Leases, scan and save

AMBIUS INC., Costa Mesa, CA 07/2005 to 08/2009

Office Manager (1/2007 to 8/2009)

• Prepared payroll by entering employee timecards and reporting to the corporate office

• Monitored office budgets, oversaw monetary matters of billing and payroll

• Responded promptly to customer needs and concerns

• Maintained receivables at 6% or less

• Allocated manpower to achieve or exceed holiday daily production schedules

• Implemented policies and procedures to drive continuous improvement, ensured that policies were communicated, applied and enforced

• Engaged with service leaders and technicians to achieve branch goals

• Maintained inventory and supplies

• Supported sales representatives with contract administration

Administrative Assistant

• Welcomed guests and clients by greeting in person/ or on the phone

• Prepared proposals for sales representative within a 24 hour turn around

• Responded promptly to customer concerns and needs

• Supported the office by preparing documents and forms

• Disseminated information using phone, email and mail service

• Responded to client emails, provided customer service support

Contact this candidate