Executive Assistant Office
Resume:
OBJECTIVE
S A R I M. K E L L E Y
E-mail- ***********@*****.***
To obtain an Administrative position where I can utilize my leadership, client relations, event planning, and analytical skills to increase corporate profitability and client satisfaction.
SUMMARY
Administrator with extensive experience providing support to senior executives within a variety of industries. Expertise working in small to medium sized companies; developing, coordinating, and managing multiple projects and programs. Proven leadership and excellent communication skills. Ability to work with all levels of employees and management. Committed to networking and collaborating with cross functional departments and teams. Ability to take projects from start to finish, manage multiple and competing priorities, meet deadlines, function independently while collaborating effectively in a team environment, and reduce costs by developing effective processes and procedures.
CAREER HISTORY
Office Manager/Executive Assistant
Adamas Pharmaceuticals, Inc. (Biotech Industry) Emeryville, California 2016 - 2018
Support company executives with administrative support such as expense reporting and scheduling Drive company culture by designing, planning, and executing special events (i.e holiday party, annual offsite, entertainment outings, etc.)
Oversees the maintenance and upkeep of office areas and equipment copier, fax machine etc. Ensuring office is clean and organized. Purchase and budget for office supplies
Assist Finance Dept. in payment of vendor invoices, credit card statement reconciliation, expense reports, and other tasks as assigned
Maintenance of security badges, assist with onboarding new hires by managing seating plans, work stations, and supplies vendors. Perform various administration duties including calendaring and managing vendors for office logistics
Support a range of cross-functional roles for facilities issues
Break room management/Process all mail/ Conducts periodic office inspections to ensure health and safety of employees/Updates all office trackers pertaining to office directories
Manages catering relationships and process, and office and kitchen supply replenishment including ordering and stocking supplies as needed
Executive Assistant/Facilities Coordinator
APL Maritime (Transportation& Logistics Maritime Industry) Oakland, California 2010 - 2015
Provided administrative support to the Vice President/COO and staff members as well as managed communications for various projects for the department while adhering to regulations of the fleet vessel guidelines
Arranged and coordinated social functions, meetings and events; Made domestic and international travel arrangements. Ensured responses to vendor’s requests are promptly resolved. Processed all mail and federal express shipments
Managed and coordinated projects. Performed various administration duties including calendaring, expense reports. Managed P.O.’s with vendors and sub-contractors
Managed all office equipment, ordering of supplies; Ensured communications between all departments
Leasing Consultant
Equity Residential (with a temporary agency) 2009
Project Administrator
Manex Consulting (Non-Profit Mfg. Consulting Firm) San Ramon, California 1999 - 2008
Managed 2.8 million California multiple training grant. Supported 3 Account Managers as well as their client service teams with projects developed and booked. Developed and implemented systems and procedures to support client services operations resulting in a 50% increase in productivity in a two-year period
Project management for all ISO 9001 and Lean Implementation “in-house” projects
Served as travel liaison with travel agency; Coordinated social functions
Maintained office - including purchasing of supplies. Proactively established and maintained highly organized filing system; filed correspondence and other records
Executive Assistant
JENOPTIK INFAB, Inc.(Semiconductor) Fremont, California 1994 - 1999
Answered an 8-line telephone system and relayed all messages to Executives in an expeditious manner. Greeted and checked in customers
Maintained office equipment and supplies. Handled outgoing mail, postage and express mailing.
Managed Accounts Payable (Peachtree accounting system)
Entered data and prepared invoices and presentations. Maintained activities for a team of 8 Salespeople and Engineers
Served customers and followed-up on all sales. Conducted shipping and receiving activities. Processed incoming and outgoing international shipments and carnets
Awarded Team Player of the Quarter 1998
Office Manager
G.K.Construction (Construction) Redwood City, California 1993 - 1994
Scheduled estimates and performed clerical duties
Worked with advertising vendors to generate new business
Managed day to day operations of office to ensure office was run in an efficient manor
EDUCATION
Chabot Community College-HR Assistant Cert. Program (2013)
University of Phoenix- Bachelor’s Degree Business Administration (2010)
Transportation Worker Identification Credential (till 22July2017)
COMPUTER PROFICIENCY
Peachtree Accounting, Windows XP, Office 2016, 2013, Explorer, Lotus Notes, Timeslips, Sales Force, Outlook, Kronos, Concur, SharePoint, Endnote
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