Executive Assistant Administrative

214-***-**** (c)

*************@*****.***

Delia Carrasco

SUMMARY

Executive Assistant accustomed to supporting demanding executives in high profile responsibilities, both personal and professional

Excellent communication and interpersonal skills

Ability to work with minimum supervision, and use personal initiative to complete tasks and responsibilities

Determined and professional with the ability to work in a team environment

High level of confidentiality and discretion; able to interface with all levels of management and clientele

SKILLS:

Word, Excel, Power Point, Outlook, Webex, Centra, Concur, Kronos, Maxhire

PROFESSIONAL EXPERIENCE

Conselium Compliance & Risk Search – Dallas, Tx

Executive Administrative Assistant/Office Manager to President and Partner

May 2015 - Present

Maintain complex calendar by planning and scheduling meetings, conferences, teleconferences. Act as true gatekeeper to the President

Coordinate international and domestic travel arrangements with attention to accuracy and detail, prepare agendas, organize meeting materials, and process expense reports

Announce positions in LinkedIn, professional organizations, and in other position appropriate venues

Develop a pool of qualified candidates in advance of need

Build networks to find qualified passive candidates

Evaluate candidates strengths compared with clients requirements

Ordering all office supply including general supplies, office equipment, kitchen items and maintenance of equipment

Handle background and drug test

Serve as a liaison between client and candidate

Perform special projects as needed

Wilson Elser Moscowitz Edelman & Dicker LLP - Dallas, Tx

Legal Staff Assistant to Managing Partner and Of Counsel

April 2014 – April 2015

Planned, coordinated and ensured Partner’s schedule was followed and respected

Provided a bridge for smooth communication between Partner’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff

Prioritized conflicting needs; handled matters proactively, followed through on projects to successful completion, with deadline pressure

Heavy strategic and proactive calendar management (daily scheduling and meeting arrangements) for internal and external purposes, across various time zones.

Global travel coordination (domestic and international), providing detailed itineraries and coordinating hotel, transportation, and dining logistics

Acted as a liaison for all aspects of daily operations – clients, partners, visitors, employees

Provided administrative support to department team members

Coordinated and relocated department to different floor

A/R Collections

Maintained strict confidentiality with sensitive information, financial documents, records and personal matters

Executed PowerPoint presentations and reports as needed

Created and maintained files, both electronic and paper

Entered attorney’s time

Open/Close Client files

Drafting

Coordinated firm events and on-site meetings, including ordering of food, booking conference rooms, etc.

Other assignments, as dictated by business needs

Walnut Hill Medical Center – Dallas, Tx

Executive Assistant to CEO, CFO, CNO, CXO and Director of Facilities

August 2013 – March 2014

Managed extremely active calendar of appointments for C-Level Executives; arranged complex and detailed travel plans (domestic and international) planned and scheduled meetings, teleconferences, itineraries, agendas and compiling documents for travel-related meetings, processed, tracked and reported expenses

Anticipated need of C-Level executives and coordinated schedules

Negotiated favorable terms and pricing agreements with hotels, caterers and other providers for service at special events

Organized and coordinated the opening of the corporate office for hospital

Planned and coordinated investor mixers, holiday parties and more

Executed presentations and reports for investors

Answered a high volume of incoming calls and in-person inquiries from investors and vendors

Handled details of a highly confidential and critical nature

Monitored costs and expense reports

Coordinated meetings including board dinner events, board meetings, materials, board member travel, reservations and transportation

Recorded, prepared and disseminated P&T and EOC Committees

PrideStaff Temp Agency – Dallas, Tx (Novation)

Executive Assistant to VP

May 2013 – July 2013

Tenet Healthcare – Dallas, Tx

Executive Administrative Assistant to VP, 2 Directors and 3 Managers

October 2009 – April 2013

Coordinated a high volume of meetings, travel and activities with careful attention to scheduling needs, conference/meeting/activity requirements, traveler preferences

Prepared and coordinated meeting materials, PowerPoint presentations and audio/visual materials and monitors for Vice President and department

Created and executed projects using Excel graphs and PowerPoint

Prepared weekly expense reports and submitted invoices for department

Communicated with board members and managed materials and details for meetings.

Worked with multiple issues/projects while assisting with special projects to completion

Provided additional support to the VPs direct reports and their departments as needed

Created and maintained department portal and monthly department newsletter

Haynes and Boone, LLP – Dallas, Tx

Executive Assistant to CFO; Director of Attorney Services and 3 Managers

March 2000 – October 2009

Executive Assistant

Maintained calendar and schedule for CFO, director and managers

Planned and arranged firm events which included firm parties, Christmas party, United Way, March of Dimes, and other charitable organizations

Received, screened, prioritized, directed or responded to incoming communication to CFO including telephone calls, emails and mail

Provided information and direction as required on information of a confidential nature

Prepared and authorized expense invoice payments within designated limits

Created and maintained financial spreadsheets in excel and other formats

Coordinated attorney seminars

Translation of legal documents from Spanish to English

Travel Manager

Managed and supervised travel department for 10 offices (500+ attorneys)

Managed passport updates and visa applications for international travel

Created and maintained travel portal

Conducted training classes for attorneys and staff

Trained and supervised 2 travel agents

Negotiated hotel and car rental rates for firm on an annual basis

Coordinated off-site team building and corporate events

Maintained department budget

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