Strategic Planner

Michelle R. Bailey

510-***-**** ****************@*****.*** L inkedIn

ADMINISTRATOR ~ ORGANIZED ~ DETAILED ORIENTED ~ PROJECT MANAGEMENT Strategic Planning /Vendor Management/Highly Creative /Performance Development PROFESSIONAL SUMMARY

Engaging and passionate administrative professional with over 20 years of successful accomplishments in Federal & State Governmental agencies and privately owned businesses. Areas of expertise included project coordinating, marketing campaigns, budget analysis, regulatory exam coordination, project management. Exceptional time management skills, with a strong and proven aptitude for assuming increased responsibility. Versatile, with a high level of accuracy and attention to detail and a strong desire to expand skill set and add value within an organization. TECHNICAL and CORE COMPETENCIES

Project Management

Support project teams, such as Troubleshoot, Issue vendor badges to visitors and vendors to gain access to Google campus for weekly meetings, Account

Management, Stakeholders, Client Relationship

Cultivation & Customer Service, Vendor

Management, Policy Development, Strategic

Planning, Leadership Organizational Change,

Charitable Organizer/Fundraiser, Supply Chain,

Administration

Maintain and capture pertinent project information in procurement tracker database; Track and facilitate all PO’s, which are first reviewed for accuracy and

routed through DocuSign for signatures from all

parties then uploaded into Salesforce. Created and setup new NDA vendor contracts through Simba to

assure vendor invoices are processed in a timely

manner

Technology

Microsoft Office Suite (Word, Access, Excel, Visio, PowerPoint, Outlook, Google Docs, SharePoint,

SAP, BI, Adobe Acrobat, Citrix, Salesforce, and

DocuSign

Excellent Time Management Skills

EDUCATION

California State University, Hayward, CA - Certificate in Project Management – 2013 Drake University, Des Moines, IA - Master of Public Administration Simpson College, Indianola, IA - Bachelor of Arts

PROFESSIONAL EXPERIENCE

Senior Specialist

Union Bank – San Francisco, CA 1/2016 – present

● Provide administrative support to Head of management and Reporting in Regulatory Affairs, in charge of maintaining manager's monthly calendar, coordinate and arrange large and/or recurring meetings, luncheons, and WebEx conferences

● Responsible for processing and coordinating travel arrangements, process business expense report, and timesheets for manager

● Maintain staff organizational charts, staff directory, update WebEx links and SharePoint sites, as well as scheduling Telepresence conference meeting sites within the bank for regulatory meetings

● Coordinate ongoing regulatory issues (i.e. meeting minutes; compile and run weekly and bi-weekly analytical reports, MRA reports, Regulatory Health Check Exam calendar updates, etc.) Prepare and distribute weekly OPM reports to RAO staff

● Perform administrative functions such as ordering department supplies for both regulatory affairs offices in California and New York; Provide and prepare all new hire onboarding services from ordering computers, and submitting UAR’s for system access, also recertify all regulatory affairs contractors system access on a monthly basis Senior Project Coordinator (temp)

CBRE@Google – Mountain View, CA 4/2015 – 10/2015

● Managed and coordinated project contracts and distributions for PO approval workflow to ensure timely issuance

● Responsible for preparing project status reports for weekly work groups meetings

● Coordinated weekly meetings, scheduling and communication action plans regarding the Moffett Place project for CBRE staff, GC, Vendors, Stakeholders, and Google management

● Responsible for data entry contract information into Google docs, and Salesforce, to establish vendor group access throughout the contract process

● Processed documentation for contract commitments (i.e. Master Service Agreements, Contracts, SLA, SOW, SOA,

● Setup NDA and governing agreement execution for new vendors, Vendor Invoices, and P urchase Orders) Michelle R. Bailey (page 2)

Senior Development Budget Analyst (temp)

Irvine Company–Apartments Development, Milpitas, CA 10/2014 – 11/2014

● Provided support to Construction Group in preparation and review of monthly budget updates for hard and soft costs; also responsible for ensuring that Construction Directors, Project Managers and General Contractor used appropriate cost codes to develop budgets and commit contracts and change orders; and attend monthly budget review meetings for assigned Northern California projects

● Assisted Construction Directors and PM's at weekly performance reviews with the General Contractor to conduct pencil draw, principally checking for mathematical accuracy, consistency with SAP contract data and completeness

● Responsible for preparation of monthly reports as requested by PM, to ensure that reports are accurate and free from errors prior to submittal for final billing

Construction Project Coordinator (temp)

Irvine Company–Office Properties, Santa Clara, CA 6/2014 – 8/2014

● Provided project support for four construction managers, other team members, vendors in resolving any issues as it relates to either their previous or on-going projects

● Reviewed and analyze pricing and change orders under the supervision of the construction manager

● Processed invoices, change orders, complied, and set up new project orders within SAP system on a daily basis for new and existing projects within Silicon Valley

● Compiled and inputted all relevant documentation from start to completion of projects within Silicon Valley, which was processed and submitted to accounting for final billing, prior to closing out projects Administrative Assistant I/Receptionist (temp)

Wells Fargo Private Bank, Palo Alto, & San Jose, CA 12/2013 – 5/2014

● Provided administrative assistance for members and staff on a daily basis tasks such as scheduling conference rooms using Outlook calendar or setting appointments for Wealth Management Advisors with their clients, ordered office supplies for HQ and other regional Wells Fargo offices

● Utilized database excel to prepare presentation folders for upper management's annual client event

● Used diplomacy and discretion, when greeting members at receptionist area when accessing highly confidential financial information and/or referring clients to the appropriate department Independent Consultant/Project Coordinator

Self-Employed RE Consultant, San Leandro, CA 1/2012 – 12/2013

● Participated in all phases of coordinating and collaborating with investors and developers interested in acquiring hold and sell, or flipping residential properties in Northern California tasks include: locating abandoned, or foreclosed properties for investors, worked with financing, pre and post construction monitoring; by collaborating with developers, community partners, stakeholders, small to large hard money lenders

I owa Workforce Development

Workforce Advisor/Case Manager, Des Moines, IA 7/2009 – 12/2011

● Assisted members in updating their resume, in order to be more marketable within workforce

● Provided case management services to facilitate a start-up program for unemployed; low to moderate-income clients.

● Identify potential applicants through a screening process to participate in a two-year federally funded grant program, which helped clients become more marketable and providing them with educational assistance including transportation, child care assistance and reimbursement for vocational training expenses Social Security Administration

SSA Service Representative, Des Moines, IA 10/2007 – 9/2008 United States House of Representatives- 3r d

District of Iowa

District Caseworker /Community Outreach Coordinator, Des Moines, IA 1/2003 – 9/2007

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