Administrative Assistant Microsoft Office

JESSICA THOMAS

**** ****** **** *****, ******** City, OK 73142 405-***-**** ************@*****.***

SKILLS

Reporting Software: SAP, LMS, EMS, BPC, Oracle, PeopleSoft, etc.

SharePoint – developing SharePoint sires, Own and Manage SharePoint sites, etc.

Microsoft Office Suite: Excel, Word, Access, PowerPoint, etc.

Handles Confidential reporting files.

Meeting/Training Scheduling and Set-up

Create high-level report for Senior Leadership.

Create Service/Material requisitions.

Audit Requisitions/Purchase Orders to ensure appropriate billings and inaccuracies.

Review and support internal and external government audits.

Ensure DOT and FMCSA compliance.

Strong organizational and process improvement skills.

Strong interpersonal and analytical skills.

EXPERIENCE

7/2014 – 12/2017 Administrative Assistant, Enable Midstream Partners

Analyze expenditures and other financial information to develop plans and budgets for increasing profits and improving services.

Establishing and managing the EH&S Central Filing System including Environmental Compliance Reports, Monitor Budget reports, and Employee Training files.

Ensure files completeness and perform document control for safety certification.

Create forms and spreadsheets for tracking, analyzing, and maintaining type of files in support of the financial process.

Create Environmental and Safety tracking documents and input data for analysis.

Prepare documents utilizing Microsoft Office software to process and analyze data, create tables, charts and memoranda.

Gather, combine and input data for department yearly budget.

Track and maintain the budget throughout the year by utilizing reporting software SAP and BPC.

Analyze the budget and notify appropriate personnel of variances.

Create reports for Environmental, Health and Safety from reporting software LMS and EMS.

Track projects to remain current to ensure all cost are being captured.

6/2010 – 7/2014 Transportation Administrative Assistant, Cudd Energy Services

Prepare daily, weekly, monthly and quarterly reports as needed and directed by Transportation Manager.

Document, files, and tracks drivers/vehicles in order to maintain DOT and government regulations and requirements in addition to managing driver qualification and vehicle processes per DOT/FMCSA standards to ensure compliance.

Manage and process vehicle accidents/incidents: issue reports and request missing information for accidents investigation process.

Conduct investigations in cooperation with government agencies to determine causes of transportation accidents and to improve safety procedures.

Implement schedule and policy changes.

Review and support internal and external audits and follow-up of corrective actions.

Organize training in areas such as: defensive driving, safety, regulations, policies and other areas needed.

Maintain databases to ensure driver employment and vehicle information is correct.

Coordinate and ensure filed compliance with Hours of Service, Driver Qualification files, Motor vehicle reports, DOT Drug and Alcohol testing and Carrier Safety Administration reporting and follow-up.

3/2008 – 3/2009 Childcare Teacher, Camelot Child Development Center

Maintained complete and accurate daily records.

Maintained order, security and sanitation of the facility.

Supervised activities of children.

Provided children with positive reinforcements.

8/2004 – 5/2008 Office Assistant, A.C.I.T Accounting Services

Prepared and instituted payment on all accounts payable.

Performed general clerical and administrative duties.

Prepared and analyzed accounts payable.

Researched and resolved issues relating to accounts payable and receivable.

Managed the internal and external mail functions.

Scheduled client appointments and maintained up-to-date confidential client files.

Provided telephone support, monthly reports and travel arrangements.

EDUCATION

2009 - 2014 Bachelor of Business, University of Phoenix

2004 -2006 Basic Accounting, Francis Tuttle Technology Center

REFERENCES

References available upon request.

Page 2

Contact this candidate