firstname.lastname@example.org • 510-***-****
Versatile professional with extensive experience in administrative and clerical roles: Recruitment Coordinator and as Administrative Assistant in executive office. Adept at office management, multi-tasking and prioritizing tasks in dynamic, fast-paced environments.
•Highly organized and proficient at managing complex executive and departmental schedules.
•Collaborative team member and leader with strong interpersonal and communications skills. Adept at team building, department management, training, supervision and performance monitoring.
•Strong background in human resources (HR) hiring processes. Experienced in lead positions in recruitment, with responsibility for background checks, interview planning, and onboarding.
•Skilled and knowledgeable in information management, including data entry, records, database software, document filing, and mail distribution. Effectively utilize Taelo, Onelink, PeopleSoft, KPIM and Microsoft Office and other applications.
•Adept at interacting with the public, external clients and internal staff, as first point of contact.
•Proficient at budget monitoring, payroll processing and other financial functions.
•Effectively plan and organize large scale meetings and other events.
Kaiser Permanente, Pleasanton, CA
Executive Assistant - 2010 to 2017
Handled multiple responsibilities to support Senior Director of IT Recruiting and Contingent Talent Management Program at a national healthcare organization. Managed communications as primary point of contact. Input and retrieved data. Prepared and processed invoices, payroll, expense reports and other records. Coordinated calendaring to schedule internal meetings and appointments with staff, external clients and others. Arranged executive travel. Organized and produced creative internal events. Coordinated use of conference rooms and other facilities for meetings and teleconferences.
•Effectively balanced priorities for allocation of executives’ time and attention.
•Coordinated annual team off-site conferences. Arranged travel for attendees, booked hotel rooms, conference center and catering. Organized meeting logistics. Arranged team building activities and prepared itinerary.
•Collaborated with other administrative assistants in the office to ensure the smooth work flow of information companywide.
•Built, invested and acted as a member to team members & nurtured relationships that help the success of the organization.
•Entrusted with sensitive communications, and maintained strict confidentiality.
Recruiting Coordinator Lead - 2006 to 2010
Performed diverse recruitment tasks for IT Recruitment office. Served as primary point of contact with external callers and visitors. Collaborated with recruiters to coordinate the hiring process. Scheduled interviews for managers and decision makers with job applicants.
•Reviewed applications for employment and internal staff transfers. Conducted background checks and drug testing. Partnered with suppliers for related services.
•Effectively ensured all processes were carried out in accordance with company policies and all forms were current and complete.
•Scheduled extensive interviews for managers and decision makers.
•Performed filing, copying, faxing and other clerical duties.
Certificate in Business Administration,
Heald Business College, Hayward, CA
Alameda County Food Bank
Mission Solano Food Bank