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Executive Assistant Administrative

Grand Prairie, Texas, United States
March 10, 2018

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Michele Lee

Professional Experience

Lennox International

EA to the Vice President 12/16 - present

Manage calendars, meetings, travel and expenses. Attended meetings, followed up on deliverables, cater events. Write a department newsletter, as well as documents and memoranda such as CapX requests and new hire announcements

Coordinate with various departments to compile and disseminate Technology Status Reports

Create PowerPoint presentations for executive meetings

Schedule meetings, conferences

Create and analyze Surveys sent to Dealers regarding customer services

Maintain department intranet website

North Highland

Executive Assistant/Office Manager to the Vice President and Dallas Market Lead 11/14 – 04/16

Managed calendars, meetings, travel for VP and Dallas Market Lead. Attend meetings, take notes, follow-up on deliverables.

Meeting and event planning: negotiating menus, services, with vendors, purchasing gifts, sending invitations

Responsible for the day-to-day operations and administrative management of the Dallas office

Served as liaison between corporate office in Atlanta and local staff

Managed successful build out of office – on time and under budget

Managed office budgets and supervised expenditures

Accounts payable and receivable

Liaison with building management for facilities issues

Onboarded all new hires: order laptops, develop and provide a welcome kit of office, company and technical support information, printer and phone set-up, program card keys, create agenda of first day on the job.

Create PowerPoint presentations for All Hands meetings; assemble marketing materials for client meetings.

Prepare and format client invoices, enter and update opportunities, run utilization and sales reports in Change Point

Record meeting minutes in a reusable, user-friendly format; distribute and follow-up with owners of action items

PrideStaff 09/12 – 11/14

Contract Executive Assistant assignments at CVS Health, Corner Bakery Café, United Commercial Development

Manage calendars, arrange complex executive meetings and teleconferences, create agendas

International and domestic travel and logistics for Leadership and Client Services team

Coordinate attendance to conferences, arrange client dinners

Onboard new executives and staff: coordinating with facilities, IT, Telecom, etc.

Cater lunches and events, order supplies, computer hardware, iPhones, office space, etc.

Prepared board presentations

Expense and credit card reconciliation, payment of invoices for company and personal expenses/ managing accounts in QuickBooks

Created, updated and uploaded reports and org charts onto Drop Box

Real Estate Expo, Rowlett, Texas 06/06 – 10/12

Residential Realtor

Created advertising/marketing campaigns, PowerPoint sales presentations. Orchestrated contract negotiations, coordinated with buyers, sellers, inspectors, loan officers, escrow officers to represent clients in residential real estate transactions

Created mass mail letters, newsletters and cards. Other duties include marketing homes, showing homes, scheduling and attending inspections and appraisals, determining market values

Sarofim Realty Advisors, Dallas, Texas 05/01 – 06/06

Executive Administrative Assistant to the Sr. Vice President, Strategic Planning

Responsible for travel arrangements and meeting coordination. Managed calendars. Prepared expense reports.

Wrote, edited and formatted research and marketing materials. Helped build client books using Page Maker, Word and PowerPoint software

Aided in research of investment properties and markets via internet as well as outsourced research materials.

Created and maintained physical library of market resource material as well as maintained database of marketing and statistical information

Tracked expenses for annual budget projection. Maintained client and prospect database. Purchased / sent gifts, cards and letters

New York Life, New York, New York 05/97 – 02/01

Executive Administrative Assistant to the Vice President, Asset Management

Coordinated internal meetings and off-site conferences, managed travel arrangements and prepared expense reports

Aided in creation of PowerPoint board presentations, including coordinating with various levels of management on deliverables and providing status reports to participants

Conducted competitive research by scanning online subscription services and trade publications

Maintained Excel databases and administrative records, departmental subscriptions and contacts database

Empire Blue Cross and Blue Shield, New York, New York 12/95 – 05/97

Executive/Marketing Assistant to the Director of Quality and Compliance

Multifaceted aid to start-up Medicare Risk HMO. Wrote/edited marketing collateral, worked with marketing, graphics and legal departments on advertising and membership materials

Coordinated government audits, mass mailings. Responsible for government approval process of advertising and marketing materials: Liaised with the Healthcare Finance Administration to ascertain approval on all written marketing materials

Maintained signed records of all approvals and kept database of all approvals

Created filing systems of sales force training materials. Facilitated training by providing appropriate materials to all students each day of training, catering luncheons and organizing graduation parties


Bachelor of Arts from Indiana University

Major in Journalism; Concentrations in Public Relations and Advertising

Computer Skills

Proficient in Microsoft Word, Excel, PowerPoint, Outlook

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